Events and Administrative Coordinator Life-Changing Education

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and highlight the skills and experiences that directly relate to this position.

Who We Are

Life-Changing Education (LCE) is a university-wide initiative housed within the University of Michigan's Marsal Family School of Education that explores how learning transforms lives. Through innovative programming, student engagement, research, and collaboration across campus and beyond, LCE advances a vision for the future of education by creating opportunities for meaningful learning experiences, interdisciplinary partnerships, and community impact.

LCE's work is organized around four strategic pillars: Open Inquiry, Expanding Access, Campus of the Future, and Sharing Scholarship. Through public events, student experiences, grant opportunities, and community partnerships, LCE serves as a catalyst for innovation and collaboration across U-M. By bringing together students, faculty, staff, alumni, and community partners, LCE creates opportunities to imagine, design, and advance the future of learning.

This is a one-year term limited appointment.

Job Summary

The Program and Administrative Coordinator will provide administrative, logistical, and operational support for Life-Changing Education programs, events, and day-to-day activities. Reporting to the Project Manager, this position will help ensure that programs and events are well-organized, professionally executed, and aligned with unit priorities.

The ideal candidate is highly organized, detail-oriented, responsive, and comfortable managing multiple tasks in a dynamic environment. This role is well suited for someone who enjoys administrative coordination, event logistics, problem solving, and supporting collaborative work across faculty, staff, students, and community partners. This role will also help provide supervision, coaching, and mentorship to undergraduate Program Assistants, supporting their professional development and engagement in LCE programming.

Responsibilities*

Event and Program Logistics (45%)

• Support the logistical execution of LCE programs and events, including speaker events, workshops, conferences, showcases, and community-based initiatives.

• Coordinate event details such as room reservations, catering, registration, supplies, signage, name tags, parking, and event materials.

• Provide on-site event support, including setup, check-in, participant assistance, troubleshooting, and breakdown.

• Support transportation needs, including driving University vehicles and transporting event materials, supplies, and equipment as needed.

• Communicate with vendors, campus partners, speakers, participants, and attendees regarding logistical details, in partnership with the Project Manager.

• Identify opportunities to improve administrative processes, event workflows, and participant experience.

Administrative and Operational Support (40%)

• Provide comprehensive administrative support to the Project Manager and LCE team.
• Monitor and manage shared email accounts, respond to inquiries, and support timely communication with partners, participants, and campus collaborators.
• Coordinate domestic travel arrangements, including transportation, lodging, itineraries, and related logistics.
• Process purchasing requests, reimbursements, expense reports, vendor payments, and related financial documentation in accordance with University policies.
• Prepare meeting agendas, capture notes, track action items, and maintain organized program documentation.
• Assist with special projects and other administrative needs as assigned.

Student Staff Coordination (10%)

• Provide direction, coaching, and mentorship to undergraduate temporary student employees.
• Support the recruitment, onboarding, training, scheduling, and ongoing development of student staff.
• Provide regular feedback and mentorship to support student employee growth and professional development.
• Help create a professional, inclusive, and supportive working environment for the student employees.

Other Duties (5%)

• Perform other programmatic, logistical, and administrative duties as needed to support Life-Changing Education priorities.

Required Qualifications*

• Bachelor's degree or an equivalent combination of education and relevant experience.
• Experience providing administrative support, coordinating events, supporting programs, or managing complex logistics.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities, complex logistics, and competing deadlines.
• Experience collaborating with diverse stakeholders, partners, or community members.
• Proficiency with Microsoft Office Suite, Google Workspace, or comparable productivity tools.
• Ability to occasionally work evenings and weekends, with advance notice, in support of events and programming.
• Valid driver's license and ability to operate a University vehicle.
• Ability to travel periodically to on and off-campus event locations throughout Michigan in support of LCE events or programs.
• Ability to move items up to 40 lbs, with or without reasonable accommodation.

Desired Qualifications*

• Experience working in higher education, nonprofit, academic affairs, student affairs, community engagement, or mission-driven settings.
• Experience with project management, event production, or program evaluation.
• Experience supervising temporary student employees and supporting workplace development.
• Familiarity with University purchasing, procurement, travel, reimbursement, expense reporting, or financial systems.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.