Events Analyst

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves

We are seeking a candidate who is passionate about hospitality and events to join our events team. The Event Analyst role supports the Salesforce Events Team by fielding all event requests from intake to assignment, managing the event calendar for a high-traffic event space, creating reports and dashboards to track KPIs, and working with vendors and partners for successful event execution. Success in this role requires timeliness, clear communication, outstanding organizational skills, and the ability to handle multiple clients at once.

Your day-to-day tasks will include:

Ticketing & Case Management

Event ticket triage and assignment to event leads via the Salesforce platform

Handle Simple Meeting Requests and scheduling, communicating with clients and taking ownership from start to finish

Manage and maintain the Ticketing Training Playbook, training new hires on ticket processes and reporting

Data Analysis & Reporting

Design, develop, and maintain advanced dashboards and reports to track KPIs related to events, including Events Dashboards, Team Dashboards, Traffic Flow, and YoY Metric Dashboards

Create and maintain individual team member dashboards and reports to ensure smooth workflow tracking and performance monitoring

Conduct in-depth data analysis to identify trends, inefficiencies, and areas for improvement in operational processes

Leverage survey and historical data to provide actionable insights for program enhancements

Handle ad hoc reporting to provide on-demand insights and analysis

Analyze space utilization data to identify trends, optimize event and workplace layouts, and provide actionable recommendations for improving campus efficiency

Event Operations

Identify opportunities for efficiency improvements by optimizing existing processes and leveraging technology

Participate in decision-making processes related to team processes, aiming to optimize efficiency and streamline operations

Track and update Floor hours, accounting for special events and maintenance closures

Manage the Chicago Tower events calendar and event tracker

Run Floor Operations meetings as needed to inform all service partners and vendors

Work with the Senior Manager to ensure all internal programs are allocated and running smoothly, and escalate operational inefficiencies

Serve as the main event lead for select internal events and programs with multiple moving pieces, owning coordination from planning through execution

Manage vendor relationships and coordinate catering and other logistics involved in planning meetings and events

Own the behind-the-scenes logistics by submitting and tracking service case requests (furniture moves, janitorial, A/V, guest services) needed to keep managed events and programs running smoothly

Technology & Systems Management

Serve as a subject matter expert on ticketing and reporting systems, troubleshooting issues and optimizing system usage

Partner with AMER REWS Events teams to prioritize enhanced system functionalities and resolve technical challenges

Serve as the primary point of contact for cross-functional escalation and communication regarding REWS ticketing system issues, ensuring effective problem resolution and operational continuity

Act as ticketing SME and team representative for the global ticketing group to ensure process changes and updates are communicated to the team

Training & Documentation

Maintain and update training materials related to ticketing processes, dashboards, and reporting tools

Train team members on data analysis best practices, automation tools, and system functionalities

Document workflows and process improvements to ensure knowledge retention and scalability

Update and maintain the Simple Meeting resource document, sharing with clients as needed

Event & Cross-Functional Support

Represent the site during events and collaborate with cross-functional groups as required

Maintain positive relationships with all members of the Salesforce organization and site customers by delivering exceptional customer service

Be available and responsive to the global nature of the business, with flexibility to work extended hours when necessary

Provide event support for large-scale events, and be available evenings for late events

Required Qualifications

5+ years in event management, event operations, or a relevant field

Proficiency in Google Sheets, Google Data Studio, Google Calendar, and Google Hangout

Strong problem-solving skills with a continuous improvement mindset

Excellent communication skills, with the ability to communicate with and work with multiple clients at once

Ability to work a flexible schedule and travel when required (minimal)

Highly organized, with acute attention to detail

Ability to adjust to changing priorities and handle multiple projects at once

Preferred Qualifications

Ability to analyze complex datasets and present insights in a clear and actionable manner

Strong experience in data analytics, dashboard development, and reporting tools

Experience with Salesforce, Salesforce Einstein Analytics (ideal but not required), and Social Tables

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

66,080.00 - 82,600.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -San Francisco, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.