Event Technology Manager

Varite, Inc

Foster City, CA

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JOB DETAILS

SALARY

$50–$55.56 Per Hour

SKILLS

Automation, Budget Management, Budgeting, Channel Strategies, Consulting, Continuous Improvement, Cross-Functional, Data Analysis, Data Quality, Document Change Management, Drug Development, Enterprise Data Integration, Event Management, Expense Tracking, Financial Management, Fortune 1000 Customers, Government, HIV/AIDS (Acquired Immune Deficiency Syndrome), Hepatitis B, Hepatitis C, IT Procurement, Legal, Metrics, Microsoft SharePoint, Onboarding, Operational Audit, Operational Strategy, Operations Processes, Process Flow, Process Improvement, Process Management, Project Management Professional (PMP), Project Planning, Project/Program Management, Quality Management, Quality Monitoring, Research & Development (R&D), Single Sign-On (SSO), Standard Operating Procedures (SOP), Supplier Relationship Management (SRM), Survey Design, Systems Administration/Management, Technical Leadership, Technical Support, Vendor/Supplier Management, Vendor/Supplier Relations, Web/Electronic Surveys

LOCATION

Foster City, CA

POSTED

30+ days ago

VARITE is looking for qualified Project Manager – I in Foster City, CA (Hybrid)

WHAT THE CLIENT DOES?
An American biopharmaceutical company that focuses on researching and developing antiviral drugs used in the treatment of HIV/AIDS, hepatitis B, hepatitis C, influenza, and COVID-19.

WHAT WE DO?
Established in the Year 2000, VARITE is an award-winning minority business enterprise providing global consulting & staffing services to Fortune 1000 companies and government agencies. With 850+ global consultants, VARITE is committed to delivering excellence to its customers by leveraging its global experience and expertise in providing comprehensive scientific, engineering, technical, and non-technical staff augmentation and talent acquisition services.

Job Title: Project Manager - I
Location: Foster City, CA (Hybrid)
Contract Duration: 6 months (Possible Extension)
Pay Rate Range: $50.00/hr. to $55.56/hr. on W2
Work Authorization: Only USC or GC

HERE’S WHAT YOU’LL DO
Role Summary:

The Project Manager serves as a strategic and operational partner to the Strategic Meetings & Engagement team within US Commercial Operations, responsible for designing, delivering, and scaling efficient, data driven processes across the full lifecycle of meetings and events.
This role blends project management, process optimization, technology enablement, data governance, and vendor management to drive sustainable efficiencies, improve data integrity, and support enterprise scalability.
This is a hybrid role focused on administration execution along with having a strategic operational excellence mindset that leverages automation, best in class tools, and structured governance to reduce manual effort and enable consistent, repeatable outcomes.

Key Responsibilities:
Operational Excellence & Project Delivery

Lead new Operational Excellence and departmental efficiency initiatives from intake through delivery
Develop and manage project plans, timelines, budgets, and communications for initiatives
Partner with cross functional stakeholders to identify inefficiencies and implement scalable solutions
Drive continuous improvement across processes and technology platforms supporting meetings and events
Own SOP development, documentation, and change management across shared processes

Technology & Platform Leadership

Act as subject matter expert and platform administrator for Smartsheet and related workflow tools
Design and maintain scalable, replicable process flows across the full meeting lifecycle
Lead onboarding, training, and enablement of internal teams and agency partners
Partner with platform developers and vendors as a technology liaison
Oversee SharePoint site maintenance, access governance, audits, and content accuracy

Data Insights, Governance & Budget Management

Financial coordination for the department, including spend tracking, opening POs, and contract subimssions.
Establish and enforce data governance standards, policies, and operating procedures
Monitor data quality, identify gaps and inconsistencies, and implement preventative solutions
Ensure data accuracy, integrity, and compliance across systems and reporting

Vendor & Financial Management

Manage vendor relationships, including MSA, ITSA, and SSO coordination
Oversee invoice management for assigned vendors and projects
Partner with Procurement, IT, and Legal to ensure compliant onboarding and renewals

Measurement, Insights & Sustained Engagement

Lead M&E survey strategy, including question design aligned to enterprise pillars and year over year metrics
Partner with agencies on survey design and reporting decks
Analyze data and operational insights to inform decision making and future optimizations
Act as a driver of change, influencing adoption of new processes and tools

Impact & Deliverables

Creation of scalable, repeatable workflows that reduce manual effort
Improved data quality, governance, and consistency across meetings and events
Enterprise ready SOPs covering technology and shared processes
Delivery of high impact initiatives (e.g., Smartsheet implementations, Team's Resource Hub, Conference allocation workflows)
Increased operational capacity across SME through automation and standardization

Core Competencies & Skills:

Expert project and program management capabilities
Strong operational excellence and process design mindset
Advanced proficiency in Smartsheet and workflow automation tools
Data governance, reporting, and quality management expertise
Vendor, financial, and stakeholder management
Ability to influence change in complex, cross functional environments

Qualifications:

Bachelor's degree or equivalent practical experience (6+ years in meetings and events)
PMP certification strongly preferred
Smartsheet certifications (Core Product, Core App, System Administrator)
Cvent Administrator Certification
Experience managing enterprise scale processes, platforms, or programs
Demonstrated success in transforming manual processes into automated, scalable

BENEFITS:
We offer a comprehensive benefits package designed to support the health, well-being, and financial security of our employees and their families. Eligible employees may receive:

Health Insurance: Medical, dental, and vision coverage
Retirement Plans: Participation in a company-sponsored retirement savings plan.
Legal Service Plans: Offering access to attorneys for legal advice and representation.

If this opportunity interests you, please respond by clicking on EasyApply.

Know someone who would be perfect for this role? Refer to us and if they are hired, you could be eligible for our employee referral bonus! Help us grow our team with top talent from your network.
VARITE is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Event Technology Manager

Varite, Inc

Foster City, CA

About the Company

Varite, Inc

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