Event Specialist

Job Details

Requisition Number: 41332

Workplace Setting: Hybrid

Physical Location: Brentwood, TN

Employee Type: Full Time Regular

Responsibilities

Premise Health is Different on Purpose

Premise Health serves large organizations and their people with exceptional healthcare. The result? Better experiences, better health, and better value, all while helping organizations lower their healthcare costs.

Premise's mission is to help people get, stay, and be well. Come join us and see for yourself why amazing health starts with amazing healthcare. For more information, visit www.jobs.premisehealth.com.

The Events Specialist will play a critical role in the tactical execution of all Premise Health tradeshows, conferences, and events, including our flagship annual client event. This individual will ensure seamless planning, coordination, and execution of all event logistics, while maintaining alignment with brand standards and business goals. This position requires strong organizational skills, vendor and stakeholder management experience, and the ability to thrive in a fast-paced environment.

This is a full time, hybrid Event Specialist role located in Brentwood, TN.

What You'll Do

Event Planning and Execution:

• Manage the end-to-end execution of tradeshows, conferences, and corporate events, including our annual client event.
• Develop and manage project plans, timelines, and checklists for each event.
• Coordinate all logistical elements of events: venue selection, registration processes, booth selection and shipment, catering, A/V, and promotional materials
• Oversee onsite event management, including registration, attendee experience, and vendor coordination.
• Support onsite execution, including event setup, registration, and troubleshooting as needed.

Marketing and Communications:

• Collaborate with the marketing team to develop event collateral, invitations, and follow-up communications.
• Support event promotion through digital, social, and email marketing channels.
• Ensure all branding, messaging, and experiences delivered at events are consistent with Premise Health's standards.

Stakeholder Engagement:

• Serve as the primary point of contact for internal teams, vendors, and external partners.
• Work closely with marketing, sales, and operations teams to ensure event objectives are met.
• Partner with external vendors, venues, and contractors to negotiate contracts, manage budgets, and ensure timely deliverables.
• Support attendee and presenter coordination, including preparation and logistics.

Budget and Resource Management:

• Develop and maintain event project plans, timelines, and status reports.
• Develop and manage event budgets.
• Track expenses, process invoices, and ensure cost-effective event delivery.
• Manage inventory and distribution of event collateral and promotional materials.

Post-Event Activities:

• Track and report on event metrics and ROI, providing insights and recommendations for future events.
• Gather and analyze attendee feedback and event metrics.
• Prepare post-event reports and recommend improvements for future events.

What You'll Bring

• Bachelor's degree in marketing, communications, hospitality management, or related field.
• 3+ years of experience in full-cycle event management.
• Experience managing tradeshows and large-scale events.
• Proficiency in MS Office, event, and project management software (e.g. Cvent, Asana, Wrike, HubSpot, Salesforce, etc.)
• Exceptional organizational and project management skills.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced, dynamic environment.

Work-life balance is at the foundation of how decisions are made and where Premise is headed. We can only help people get, stay, and be well if we do the same for ourselves. In addition to competitive pay, Premise offers full-time team members benefits including medical, dental, vision, life and disability insurance, a 401(k) program with company match, paid holidays and vacation time, a company-sponsored wellness program, EAP, access to virtual primary care and virtual behavioral health at no cost for team members and their dependents. Additional benefits can be viewed here: https://jobs.premisehealth.com/benefits.

Premise is an equal opportunity employer; we value inclusion and do not discriminate based on race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy and related conditions), gender identity or expression, sexual orientation, age, physical or mental disability, genetic information, past, current or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law.