Global Events Prog Mgr. 2 - 26325-1
6 Months contract
Location: Ann Arbor, MI 48105 - ONSITE REQUIREMENT
Event Project Manager
The Event Project Manager is responsible for leading the strategy, planning, communication and execution of high-impact executive-sponsored events. This role requires exceptional attention to detail to create employee experiences that reflect the company's brand and business priorities.
The ideal candidate is a proactive and detail driven, with experience managing external vendor relationships and complex, multi day events for 100 to 3,000 people in a fast paced, global technology company.
Event Planning
- Manage the end to end planning and delivery of major corporate events, including complex engineering conferences, customer organization conferences and executive leadership meetings.
- Translate business objectives into event concepts, agendas and experience designs that engage targeted audiences and elevate the KLA brand.
- Build and manage detailed project plans, timelines, budgets and risk assessments for all assigned events.
- Serve as a trusted advisor to internal partners, guiding them through event strategy, options and best practices.
- Collaborate with global teams to support consistency across regions while tailoring experiences to local needs.
Event Execution & Logistics
- Oversee venue sourcing, contract negotiations, and vendor selection (A/V, production, de cor, catering, transportation, security, registration, logistics, etc.) for annual meetings and conferences.
- Develop comprehensive event documentation, including run of show, production schedules, staffing plans and briefing materials.
- Create consistency in content, messaging and attendee experience.
- Manage on site operations, staff, vendors and stakeholders to ensure flawless execution.
Financial & Vendor Management
- Own event budgets from forecasting through final reconciliation; ensure responsible cost management and ROI reporting.
- Work closely with Purchasing to negotiate vendor contracts and performance, ensuring the highest standards of service delivery and compliance with company policies.
- Evaluate cost saving opportunities and implement process efficiencies across the events portfolio.
Compliance & Process Excellence
- Support continuous improvement of processes, tools, templates and standard operating procedures related to event planning.
- Maintain accurate data and reporting for internal systems, including attendee management, budgets, and post-event analysis.
Qualifications
- Bachelor's degree in Event Management, Marketing, Communications, Business, or related field.
- 5+ years of experience in corporate event planning, preferably within a global, technology organization.
- Demonstrated experience managing large scale, multi day events with complex logistics and VIP stakeholders.
- Strong project management and organizational skills with exceptional attention to detail.
- Excellent communication and interpersonal abilities; comfortable interfacing with senior leaders and cross functional teams.
- Proven budget management and vendor negotiation experience.
- Ability to travel globally 10-20% depending on event calendar.
Preferred Qualifications
- CMP (Certified Meeting Professional) or CSEP certification.
- Experience supporting clinical education events or healthcare professional programs.
- Familiarity with Cvent and Poppulo.
Success Factors
- Strategic thinker with a passion for creating meaningful, branded experiences.
- Calm under pressure, with strong problem solving and on site leadership skills.
- Collaborative and diplomatic communicator who builds trust across teams.
- Resourceful, solutions oriented and committed to continuous improvement