Description: The Event Producer is responsible for planning and executing events and ensuring alignment with mission, vision, values, and culture. Given the varying scale and scope of these initiatives, the role requires exceptional organizational skills, attention to detail, and a commitment to excellence. Reporting to the Executive Director, the Event Producer will deliver high-quality, innovative events that support the organization's strategic goals.
This role centers on developing, managing, and advising while working closely with internal and external stakeholders to build excitement and deliver an exceptional experience for participants. Additionally, they will work to build a center of excellence that ensures consistent experience, while overseeing and managing expenditures and costs for these initiatives.
This individual must consistently provide exceptional client service and demonstrate outstanding communication skills. They will need to collaborate effectively with managers, directors, and executive leadership while occasionally traveling to ensure their success and stay informed on emerging industry trends.
Essential Functions:
35 % Create, develop, and deliver exceptional experiences that enhance audience engagement and distinguish with the goal of expanding its national reach through events
30 % Accountable for overseeing project initiation, execution, closure, budgeting and strategic planning for future initiatives.
10 % Oversee relationships with external organizations, vendors, contractors, venues, and consultants.
10 % Collaborate with stakeholders to define marketing material requirements, execute experiential activations, and ensure brand consistency across the events portfolio.
10 % Assess and continually improve the event experience.
5 % Performs other related duties as assigned or requested.
Position Qualifications:
Minimum Education: Bachelors Degree in Communications, Public Relations, Travel and Tourism, Hospitality or related field.
Experience may substitute for minimum education requirements.
Minimum Experience: 3-5 years in public relations, public speaking, event planning, hospitality, tour planning or similar field.
Required Courses/Training: N/A
Req. Certification/Licensure: N/A
Preferred Education: Event Planning and Management, Marketing, Communications, or Hospitality degree preferred
Preferred Courses/Training: N/A
Pref. Certification/Licensure: N/A
Preferred Experience:
Conferences, Events, Meetings and Hospitality, Protocol, Diplomacy and Etiquette, Stakeholder and Audience Engagement, Live and Virtual Events
Skills/Abilities: Proven presentation skills training and coaching for spokespersons
Proven event and meeting management skills
Excellent time management and organizational skills, ability to multi-task
Excellent interpersonal, written and verbal communication skills
Demonstrated project management expertise
Outstanding negotiation abilities
Ability to work independently with minimal supervision
Ability to stay composed under pressure
Ability to anticipate risks and adopt a solution-focused approach
Ability to work effectively and efficiently in a team environment
Diplomacy; ability to effectively cultivate and maintain relationships
Foster and promote a positive image of COH
Demonstrate a commitment and enthusiasm for research and innovation
Software: Proficient user of Microsoft Office Suite | Microsoft Teams |Adobe Acrobat | Zoom | WebEx | DocuSign | SharePoint | Smartsheet I Monday.com I Panorama and virtual tour software/platforms
Machines/Equipment: Laptop, iPad, lead retrieval scanners, tension banners/backdrops
Working / Environmental Conditions: Smoke-free environment
Pressure due to last minute event request or deadlines
Pressure due to managing multiple tasks and projects simultaneously
Willingness to travel
Must be adaptable with work and travel schedule and be available to travel for work during evenings/holidays/weekends, as needed
Hybrid/flex-go work environment
Physical Demands: Position requires significant amount of walking, standing and lifting
Perform desk-based computer tasks
Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds