Hire Up Staffing is seeking an experienced and highly organized
Event Planning Specialist to support the planning, coordination, and execution of institutional and philanthropic events for a respected organization in Houston. This role is ideal for a detail-oriented professional who enjoys managing multiple projects, coordinating vendors and stakeholders, and creating memorable, high-quality events that support organizational goals.
Schedule: Hours will vary based on event schedules. Evening and weekend work may be required, with advance notice provided.
Pay: $28 + DOE
Key Responsibilities
Assist with planning, coordinating, and executing institutional, corporate, and philanthropic events.
Independently manage small- to mid-sized events, including donor dinners, receptions, and other special engagements.
Support event leadership with larger events by coordinating timelines, staffing plans, event materials, and on-site logistics.
Manage event logistics, including venue selection, vendor relationships, catering, setup, and on-site execution.
Develop and maintain event timelines, checklists, planning documents, and other organizational materials.
Maintain budgets for independently managed events and assist with budget tracking and expense monitoring for larger events.
Collaborate with internal departments and stakeholders to ensure events align with organizational goals, values, and standards.
Coordinate with vendors, venues, and service providers to ensure event requirements are met.
Utilize event planning software and technology to streamline coordination, reporting, and execution.
Conduct post-event evaluations and provide recommendations for improving future events.
Ensure all events are delivered professionally, efficiently, and with exceptional attention to detail.
Qualifications
Bachelors degree in Event Management, Hospitality, Communications, Public Relations, or a related field required.
At least five years of experience in event planning, project management, communications, or a related field.
Experience managing multiple events simultaneously and coordinating complex logistics.
Strong organizational, communication, time management, and problem-solving skills.
Experience managing event budgets, tracking expenses, and coordinating vendors.
Ability to work independently while collaborating effectively with cross-functional teams.
Experience supporting high-profile events, donor engagement, fundraising events, or institutional functions is preferred.
Familiarity with Cvent, Social Tables, and Salesforce is preferred.
A masters degree in a related field is a plus.
Interested in learning more? Apply TODAY
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