Event Manager

Jones Lang LaSalle IP

San Jose, CA

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JOB DETAILS

SKILLS

Artificial Intelligence (AI), Audiovisual, Best Practices, Budget Management, Budgeting, Calendar Management, Catering Services, Commercial Real Estate, Communication Skills, Compensation Management, Contract Management, Contract Negotiation, Cost Effectiveness Analysis, Customer Experience, Customer Relationship Management (CRM) Systems, Customer Satisfaction, Detail Oriented, Email Marketing, Equipment Maintenance/Repair, Establish Priorities, Event Management, Event Marketing, Expense Tracking, Financial Management, Food and Beverage Industry, Identify Issues, Information/Data Security (InfoSec), Interpersonal Skills, Investment Management, Investment Services, Legal, Logistics, Maintain Compliance, Marketing, Marketing Strategy, Metrics, Multitasking, Organizational Skills, People Management, Plan Meetings, Presentation/Verbal Skills, Print Advertising, Product Demonstration, Project/Program Management, Promotional Programs, Promotional Strategy, Proposal Writing, Real Estate, Service Delivery, Social Media Marketing, State Laws and Regulations, Strategic Planning, Team Lead/Manager, Time Management, Vendor/Supplier Management, Willing to Travel

LOCATION

San Jose, CA

POSTED

2 days ago

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Event Planning and Concept Development:

Collaborate with clients or internal stakeholders to understand event objectives and requirements.
Develop event concepts, themes, and strategies in line with client goals as needed.
Prepare event proposals, budget estimates, and timelines.
Manage the master events calendar and intake requests, confirm event requirements and ensure operations stakeholders fully understand requirements through management of communication channels, briefing and planning meetings.
Maintain event management tools with accurate and timely information and post-event reporting.
Coordinate with broader Events and Customer Experience Center (CXC) teams on needs, reporting and prioritization.
Exercise sound judgement to ensure that events are delivered to exceed client expectations, while maintaining adherence to guidelines and processes and leveraging meeting industry best practices and experience.

Venue and Supplier Management:

Source suitable event venues according to client requirements.
Negotiate and manage contracts with venues, vendors, and suppliers.
Coordinate with suppliers to ensure timely delivery of services, equipment, and materials.

Event Logistics:

Event manager will have thorough knowledge of the building's facilities, services, and amenities.
Develop detailed event plans, including schedules, floor plans, and run-of-show.
Plan and confirm presenters for Executive Briefings, Office Tours and Demos if applicable
Arrange transportation, accommodation, and catering for event participants, if necessary.
Oversee event set-up, including décor, seating arrangements, lighting, and audio-visual requirements. Confirm technical functions of the room are in working order each day and after each meeting.
Partner with internal Food and Beverage Catering Manager for all events/

Budgeting and Financial Management:

Manage event budgets, ensuring cost-effectiveness and adherence to financial guidelines.
Track event expenses and provide regular financial reports to stakeholders.
Identify opportunities for revenue generation and cost-saving measures.

Marketing and Promotion:

Collaborate with marketing teams to develop event marketing strategies and materials.
Identify opportunities for promotional campaigns, utilizing various channels, such as social media, email marketing, and print advertising.
Coordinate with external partners and sponsors for event promotion.

Event Coordination and Execution:

Oversee event logistics on the day of the event, ensuring smooth operations and timely execution.
Manage event staff, volunteers, and vendors to ensure efficient event delivery.
Troubleshoot any issues or emergencies that may arise during the event.

Post-Event Evaluation:

Conduct post-event evaluations to assess event success and gather feedback from participants.
Prepare comprehensive event evaluation reports, highlighting key metrics and areas for improvement.
Provide recommendations for future events based on evaluation findings.

Qualifications and Skills:

Bachelor's degree in Event Management, Hospitality, Marketing, or a related field (preferred).
Proven experience as an event manager or a similar role.
Excellent organizational and time management skills.
Strong communication and interpersonal abilities.
Proficient in event management software and CRM tools.
Familiarity with marketing and promotional strategies.
Ability to work well under pressure and manage multiple projects simultaneously.
Flexibility to work evenings, weekends, and travel as needed.

As an Event Manager, you will have the opportunity to lead a team and bring creativity, organization, and attention to detail to create memorable and successful events. Your ability to manage diverse teams, work within tight deadlines, and deliver exceptional experiences will play a vital role in ensuring customer satisfaction and driving the success of events. Event manager are expected to be on-site during events.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

110,000.00 - 159,500.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -San Jose, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Event Manager

Jones Lang LaSalle IP

San Jose, CA

About the Company

Jones Lang LaSalle IP

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