Job Type: Full-time, M-F (weekends as needed)
Salary: 85,000 - 95,000k annually.
About Mindful Therapy Group
Mindful Therapy Group partners with independent mental health clinicians to support thriving private practices. With a growing national footprint and a mission-driven culture, we're making it easier to access high-quality care, while empowering providers with the tools, infrastructure, and community they need.
About the Role
The Events Manager leads the planning, budgeting, execution, and continuous improvement of Mindful Support Services' events. This role owns established event processes while strengthening structure, accountability, and consistency across the organization.
More than event coordination, this position drives stakeholders and senior leaders through decisions, deadlines, and preparation while ensuring Mindful's brand and culture come to life at every event. Strong communication, attention to detail, sound judgment, adaptability, and enthusiasm for travel are essential.
Key Responsibilities
Event Planning & Execution
- Lead end-to-end planning and execution for provider events, continuing education programs, recruiting and networking events, office openings, company celebrations, leadership retreats, executive offsites, and other priority events.
- Manage venues, vendors, contracts, catering, A/V, registration, signage, transportation, accommodations, attendee communications, materials, and on-site logistics.
- Travel to major events and provide hands-on leadership before, during, and after execution.
- Anticipate risks and gaps early, bringing organized recommendations and solutions to keep events on track.
Event Operations & Process Ownership
- Own the established event portfolio and calendar while continuously improving the systems, standards, and processes that support execution.
- Develop and maintain event SOPs, planning templates, timelines, checklists, approval paths, communication standards, and post-event workflows.
- Review and improve event processes based on lessons learned, stakeholder feedback, and changing business needs.
- Use approved AI and productivity tools to strengthen planning, communication, documentation, analysis, and follow-through.
Stakeholder & Executive Coordination
- Drive accountability across departments and leadership by securing decisions, approvals, content, deliverables, and follow-up needed to keep work on schedule.
- Prepare leaders and executives with briefs, agendas, schedules, talking points, attendee information, travel details, and supporting materials.
- Coordinate event-related executive schedules, travel, itineraries, and logistics for retreats, offsites, and other priority activities.
- Translate event meetings and debriefs into clear decisions, owners, deadlines, and next steps, and drive follow-through to completion.
Budget & Vendor Management
- Develop event budgets, monitor approved spending, coordinate invoices, identify cost risks, and provide timely expense reporting and financial recaps.
- Manage external vendor relationships and contracts while maintaining expectations for quality, timelines, and event standards.
Tracking, Reporting & Continuous Improvement
- Maintain accurate CRM records, event trackers, stakeholder information, attendance data, event history, commitments, and follow-up activities.
- Measure registration, attendance, engagement, spending, follow-up activity, and applicable business outcomes.
- Prepare concise post-event reporting with lessons learned and recommendations to strengthen future events.