Event Coordinator

The Events Coordinator plans and executes events for the Steers Center for Global Real Assets, including industry engagement events, speaker series, panels, project showcases, and student-industry networking events. Primary Responsibilities Plan and coordinate upcoming events, including venue selection and booking, catering, room setup, and run-of-show.

Job Title – Event Coordinator
Number of Positions - 1
Job Location - Washington DC
Pay Rate – $35/hr W2
Job Start Date - 12/7/26
Job End Date - 5/1/27

Job Description
Job Summary
The Events Coordinator plans and executes events for the Steers Center for Global Real Assets, including industry engagement events, speaker series, panels, project showcases, and student-industry networking events. This role manages events from planning through post-event follow-up. The Events Coordinator also supports the Center's marketing efforts through invitations, promotional materials, and event communications.
Primary Responsibilities

• Plan and coordinate upcoming events, including venue selection and booking, catering, room setup, and run-of-show.
• Manage event registration and RSVP lists.
• Create and send email invitations and event communications.
• Design event flyers and promotional materials using basic graphic design tools.
• Prepare meeting materials and event collateral.
• Be present onsite during events to oversee execution.
• Coordinate post-event communications, such as thank-you messages, recaps, and follow-ups.
• Maintain event and attendee information in Salesforce.
• Collaborate with Center leadership and marketing staff to make sure each event has a clear audience and promotion plan.

Qualifications

• Experience planning and executing events, ideally in higher education, nonprofit, or professional services settings.
• Working knowledge of Salesforce.
• Basic graphic design skills (for example Canva or similar tools) to create flyers and invitations.
• Strong organizational, communication, and vendor coordination skills.
• Ability to manage multiple events and deadlines at once.

Schedule and Location

• Hybrid: 1 day per week onsite at Washington, DC, and the remaining days remote.
• Availability outside of standard 9 to 5 hours is required, including some evenings and occasional mornings for events.
• No weekend work expected.
• Public transportation is encouraged. Parking information is to be confirmed.