Event Coordinator

M&C Saatchi World Services is a full-service marketing company renowned for using commercial advertising to solve the world’s toughest challenges. World Services is a specialty branch of M&C Saatchi Group, and we provide strategic communications, behavior change, and marketing support to Public Sector clients with special emphasis on the US Federal Government and State, Local, Tribal, & Territorial leaders.

M&C Saatchi World Services US is seeking a highly organized and detail-oriented Events Coordinator. This role supports the planning, coordination, and execution of stakeholder engagements, conferences, workshops, and special events, ensuring seamless logistics, participant readiness, and operational excellence while helping deliver high-quality audience experiences that advance communications, outreach, and mission objectives.

THE ROLE

M&C Saatchi World Services is seeking a highly organized and proactive Events Coordinator to support outreach, stakeholder engagement, and community relations initiatives across a diverse portfolio of programs.

Working closely with communications, stakeholder engagement, outreach, and event teams, you will help coordinate engagement activities, maintain stakeholder information, track outreach opportunities, and support the successful execution of community engagement programs. You will play a key role in ensuring engagement efforts remain organized, consistent, and aligned with broader communications and stakeholder engagement objectives.

The ideal candidate combines strong organizational abilities with excellent communication skills and a collaborative approach to relationship management. They are comfortable coordinating across multiple teams, managing competing priorities, and supporting programs that connect organizations with diverse stakeholder communities.

This is a hybrid role; however, the ideal candidate will live in the District of Columbia, Maryland, and Virginia (DMV) region.

Key Responsibilities

• Support the coordination and execution of community engagement, outreach, and stakeholder relations initiatives.

• Maintain stakeholder databases, engagement directories, contact records, and community relationship information to ensure accuracy and accessibility.

• Manage engagement calendars, speaking opportunities, outreach activities, and stakeholder engagement schedules.

• Track emerging engagement opportunities and provide updates, summaries, and recommendations to internal teams and leadership.

• Coordinate speaker logistics, briefing materials, biographies, talking points, and supporting documentation for community engagement activities.

• Develop engagement briefs, background materials, stakeholder summaries, and pre-event informational resources.

• Support the preparation of reports, updates, dashboards, and communications related to engagement activities and stakeholder interactions.

• Collaborate with communications, outreach, event, and stakeholder engagement teams to ensure alignment across engagement initiatives.

• Assist with event coordination, participant communications, registration activities, and logistics support when required.

• Maintain engagement records, documentation, and operational processes to support effective program management and reporting.

• Ensure stakeholder information, outreach activities, and engagement data are accurately documented and maintained.

• Contribute to the continuous improvement of engagement processes, workflows, and stakeholder management practices.

Key Attributes

• Experience supporting community engagement, stakeholder relations, outreach, communications, marketing, public affairs, or event coordination activities.

• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.

• Excellent written, verbal, and interpersonal communication skills.

• Experience leveraging digital event technologies, virtual engagement platforms, and AI-enabled tools to enhance event delivery and audience experiences.

• Curiosity in technology landscape and how AI is changing communications.

• Experience maintaining schedules, calendars, stakeholder records, databases, or engagement tracking systems.

• Ability to build positive relationships with stakeholders, partners, and cross-functional teams.

• Strong attention to detail and commitment to accuracy, documentation, and follow-through.

• Experience preparing briefing materials, stakeholder communications, reports, or engagement documentation.

• Strong administrative, coordination, and problem-solving capabilities.

• Ability to work effectively in collaborative, fast-paced environments with evolving priorities.

• Experience supporting communications, outreach, stakeholder engagement, or community relations programs is preferred.

• Familiarity with stakeholder engagement principles, outreach strategies, and community engagement best practices is preferred.

• Experience supporting federal government, public affairs, or mission-driven programs is preferred.

• Ability to obtain and maintain a U.S. Government security clearance, as required by the position.

• Degree or relevant experience in Communications, Public Relations, Marketing, Sociology, Community Relations, Public Affairs, Nonprofit Management, or a related field preferred.

WHAT YOU GET

• We offer a competitive salary and a benefits package designed to support your health, family life, financial wellbeing, and growth.

Family & parental support
• 12 weeks’ full pay for Primary Carers and 6 weeks for Secondary Carers (after one year of service; return requirements apply for subsequent leave)
• Applies to birth, adoption, and surrogacy
• Up to 10 days’ paid fertility leave per year (5 per cycle)
• 2 days’ paid leave for new grandparents
• $2,500 annual interest-free parental loan
• $6,000 interest-free fertility treatment loan

Healthcare & wellbeing
• Choice of three medical plans (HSA at $0 cost; EPO 75% employer funded; PPO 65% employer funded)
• 70% employer-funded dental and vision coverage
• Generous paid time off, sick leave, and company holidays, including an office closure between Christmas & New Year's
• Gym membership reimbursement and/or Wellhub subscription
• 401(k) with 4% employer match
• 24/7 mental health support through Self Space
• Social events, happy hours, professional development trainings, etc.
• Work from anywhere for up to 2 weeks per year (subject to approval)

Culture & development
• $300 annual cultural stimulation allowance (accrued monthly; available after 90 days)
• Weekly Thursday happy hour
• Mentorship and Buddy programs

ABOUT M+C SAATCHI WORLD SERVICES

M+C Saatchi World Services is a specialist division of M+C Saatchi Group, the world’s largest independent communications network. Our specialists work in office hubs across six continents, grounding our global expertise in local nuance.

We offer award-winning commercial communications capabilities, which are utilized by global organizations to address the world’s most complex problems across defence, development, diplomacy, homeland and national security, law and order, health, education, and the environment.

We work with clients that want to help the hardest-to-reach, hardest-to-influence audiences. This includes a range of Western Government departments, such as DOS and USAID; partner governments, including the U.K. and Australia; and prominent IGOs/NGOs such as the U.N.

We are a comms agency that works on behaviour change projects typically focused on issues related to Security, Defence and Stabilization. Whether it’s producing critically acclaimed feature films in Africa, to TV shows in the Middle East, to pop music videos in Asia, we have a record of leveraging creativity to access communities anywhere in the world.

#WS #LI-BM1