Event Coordinator II

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

Who We Are

Texas A&M Athletics department is committed to building champions through academic achievement, athletic excellence, and national recognition of student-athletes, teams, and programs. We are a proud member of the Southeastern Conference, with more than 650 Texas A&M student-athletes competing at the NCAA Division 1-A level in 20 varsity sports.

What We Want

The Events Coordinator II is responsible for the successful coordination and implementation of special events.  Under the guidance of the Event Services Manager, ensures that clients have their event needs met when they utilize Athletic Department venues.  Leads and motivates the staff under their direct supervision.

What You Need To Know

Salary: Commensurate based on selected candidates experience.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Qualifications

Required Education & Experience:

• Bachelor’s Degree or equivalent combination of education and experience.

• Two years of experience working in the live event industry and/or prior event related work experience.

Preferred Education:

• Bachelor’s Degree in Entertainment Management, Sports Management or similar field of study. 

Preferred Experience:

• More than two years of experience working in a sports/entertainment public facility and/or prior work experience.

• Three or more years of experience working in the live event industry and/or prior event related work experience.

Required Knowledge, Skills, and Abilities:

• Understands the live event industry as it relates to production and operation of sports/entertainment venues. 

• Ability to process, organize, and disseminate large amounts of detailed information. 

• Skills required include organization, customer service, planning and detailed analysis of event requirements.

• Ability to multi-task and work cooperatively with others.

• Strong organizational skills.

• Effective verbal and written communication skills. 

Preferred Knowledge, Skills, and Abilities:

• General understanding of other areas related to the operation of the department (ie: Ticketing, Marketing, Guest Service and Financial operations).

Responsibilities

Event Management

• Serves as the first point of contact for clients interesting in booking an event. Coordinates and implements special events. Oversees the timely and effective response to requests received from both internal and external organizations, agencies, departments and individuals. Serves as administrative liaison to clients and staff concerning all pre-event aspects including: information on availability, room set-up, catering, alcohol, parking and security. Develops and maintains professional relationships with promoters, vendors and clients of the facility. Maintains awareness of new developments and trends in the field of event operations. Keeps accurate records on every event. Analyzes event records and compiles information for a post event presentation. Makes recommendations for policy and procedure implementation. Coordinates post-event review and follow-up contact. Prepares post event billing for all events.

Staff Management

• Assists Event Service Manager in supervising work force. Assists with the recruiting, interviewing, hiring, and training of all Special Event personnel. Directly supervises event workers and student workers, as well as indirectly supervisors third party vendors. Ensures that all production related team member concerns are handled in an appropriate manner.

Marketing & Social Media

• Assists in developing and executing a marketing plan to extend the reach of department’s social media accounts to attract new events and highlight/showcase current/prior events.

Compliance

• Complies with all industry safety and best practice standards for the execution of hosted events. Compliance is a shared responsibility. Ensures compliance with all safety regulations by coordinating with local Fire, Police and Public Safety departments prior to events. Maintains continual and thorough familiarity with all applicable NCAA, Conference and University rules and regulations. Establishes and ensures communication and enforcement of rules and regulations concerning student-athletes: conduct, appearance, punctuality and other areas as deemed appropriate. Assures and maintains the integrity of the Athletics Department and Texas A&M University in all forms of communication and personal contacts.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

Instructions to Applicants:Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.