Ethics and Compliance Program Operations Specialist
*30 hours per week.
*Provides operational and administrative execution support for the Ethics & Compliance function, enabling programs to run on time, consistently, and with appropriate documentation and reporting.
Key Responsibilities
· Program execution support
Track workplans, timelines, and deliverables across multiple ethics initiatives
Ensure deadlines, follow-ups, and dependencies are managed
· Reporting and data coordination
Collect and compile data for dashboards, metrics, and monthly/quarterly reports
Maintain accuracy of training, hotline, COI, survey, and engagement data
· Communications and logistics
Draft and coordinate employee and manager communications
Support launches, reminders, and close-outs for surveys, training, and disclosures
Coordinate with HR, Communications, LMS administrators, and site leaders
· Documentation and audit readiness
Maintain SharePoint sites, documentation repositories, and program records
Support audit and compliance readiness through organized recordkeeping
· Event and program support
Assist with Ethics & Compliance Week, Ethical Culture Survey, recognition programs, and site visits
Track participation, engagement, and follow-up actions
Program and Project Responsibilities By Initiative
1. Ethics & Compliance Dashboards & Reports
· Collect data inputs from defined sources (training, hotline, COI, survey, site visits)
· Maintain dashboard data refresh cadence
· Draft monthly/quarterly reports
· Validate data accuracy and flag anomalies
2. 2026 Ethical Culture Survey
· Assist managing survey timeline and checklist
· Coordinate vendor/internal survey logistics (posters, stickers, etc)
· Draft communications (launch, reminders, close-out) and follow-up with corporate communications.
· Track participation rates by site/function and follow up with leaders and P&C
· Assist with location report building and distribution
3. Ethics & Compliance Week
· Assist with event calendar and theme execution
· Draft internal communications and reminders
· Assist with Coordination of materials
· Track participation and engagement metrics
· Organize post-event recap and materials archive
4. 2026 Conflicts of Interest Disclosure (New Risk Group)
· Draft employee and manager communications
· Prepare follow-up lists for non-responders
· Draft reports
5. 2026 New Code of Conduct
· Draft communications and promotional logistics
6. 2026 Code of Conduct Training & Anticorruption Training
· Coordinate with LMS/admin team
· Track launch, completion, and reminders
· Monitor completion metrics by population
· Draft metrics and reports
· Assist team members and P&C with questions
· Assist with testing
7. Ethical Moments Program
· Assist with tool kit drafting
· Coordinate with LMS Team
· Track adoption and manager feedback
· Compile engagement metrics and themes
· Assist leaders and P&C with questions
8. 2026 Powered By Integrity Awards
· Manage nomination process and deadlines
· Track submissions and eligibility criteria
· Coordinate review logistics
· Draft winner notifications and materials
· Prepare recognition communications assets
· Draft communications
9. 2026 Site Visit Planning
· Maintain site visit calendar and checklist
· Coordinate logistics and pre-reads
· Track open action items by site
· Maintain site visit documentation repository
· Coordinate and distribute new posters
· Manage materials and poster audit with follow-ups
10. Doing Right Insight Newsletter
· Draft content outlines and articles
· Coordinate contributor inputs