Summary: Support the estimating department and ensure smooth and continuous flow of paperwork and documentation.
Organize and manage pre-bid documentation, subcontractors/suppliers and bid paperwork.
Lead by Example:
- Log all HVAC, Plumbing, Plan and Spec, Design Build and IPD projects for the Estimating Department.
- Manage the bid schedule.
- Update and manage SharePoint with all new bidding opportunities.
Build Lifelong Partnerships:
- Support/assist Estimating Department.
- Contact subcontractors and suppliers for all projects being bid.
Act with Integrity:
- Download drawings and specifications for each project as required.
- Manage all bid folders, including addenda, quotes, and ACI reports.
- Apply for surety bid bonds.
- Request reviews of insurance requirements and certificates of insurance for bids.
- Request review of safety aspects of bid.
- Forward subcontracts for review.
- Keep entire estimating group updated on all current information pertaining to the project they are bidding.
- Provide subcontractors and vendors with current bid information through the bid file-sharing software.
- Ensure all bid proposals are properly prepared and executed.
- Coordinate bid deliveries and arrange for a delivery driver.
- Create new estimating and project files on the server.
- Prepare post-bid and pre-award documents, as required.
Put People First:
- Support all Dyer branches with bidding efforts across all Dyer markets, including large capital, Process & Industrial, and
Special Projects opportunities.
- Notarize company documents.
Challenge the Ordinary:
- Assist estimators with bookmarking bid drawings, specifications, and front-end documents.
- Use AI tools or Bluebeam search functions to review front-end bid documents for language that may affect cost.
Education and/or Work Experience Requirements:
- Knowledge of bidding processes is preferred
- Proficiency with Bluebeam.
- Proficiency with Microsoft applications, including Outlook, Excel, and Word.
- Strong attention to detail.
- Clear and effective communication skills