Estimate & Bid Manager
Pro-Serv Food Equipment
Eastern North Carolina | Multi-Branch Operations
Full-Time | Leadership Position
About Pro-Serv Food Equipment
Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas.
We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work.
Our growth is driven by one thing: standards and execution.
We are looking for a leader who can take full ownership of our estimating and quoting process — protecting profitability while helping drive company growth.
Position Overview
The Estimate & Bid Manager is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering.
This role sits at the center of operations, sales, and profitability.
You will ensure:
- Quotes are accurate
- Margins are protected
- Orders are correct
- Projects move forward without delays
This is a high-accountability position directly impacting revenue and company performance.
Primary Responsibilities
Estimating & Bidding
- Prepare and manage service, equipment, and project estimates
- Review job scope, labor requirements, and material costs
- Build accurate proposals aligned with company pricing standards
- Coordinate with operations, sales, and technicians for scope clarity
- Submit bids within required timelines
- Maintain estimating templates and pricing structures
Quote Approval Management
- Review and approve all company quotes before release
- Verify pricing accuracy and required margins
- Ensure scope completeness and profitability
- Identify risks or missing information prior to approval
- Maintain quote tracking and approval workflows
Ordering & Project Execution Support
- Manage ordering of approved equipment and materials
- Verify correct parts and equipment specifications
- Coordinate with Parts Manager and Dispatch
- Track ETAs and communicate delays proactively
- Ensure jobs are properly staged for execution
Process & Accountability
- Standardize estimating procedures across all branches
- Improve speed and accuracy of quote turnaround
- Maintain organized documentation and records
- Work closely with leadership to improve pricing strategy
- Identify inefficiencies and implement improvements
What Success Looks Like
- Quotes completed quickly and accurately
- Consistent company margins protected
- Minimal ordering errors
- Projects start without delays
- Clear communication between departments
- Leadership no longer chasing quote status
Qualifications
- 3+ years estimating, bidding, project coordination, or operations experience
- Strong understanding of pricing, cost analysis, and margins
- Highly organized with attention to detail
- Comfortable managing deadlines and multiple projects
- Strong communication and decision-making skills
- Experience in commercial service, construction, HVAC, or equipment industry preferred
- ERP or service software experience a plus
Who This Role Is For
Process-driven problem solvers
Detail-oriented operators who take ownership
People comfortable making approval decisions
Individuals who thrive in fast-growth environments
Who This Role Is NOT For
Administrative-only mindset
Slow decision makers
People uncomfortable with accountability
Those needing constant supervision
Compensation
- $30–40 per hour (based on experience)
- Performance-based bonuses tied to margin and accuracy
- Paid time off
- Health benefits
- Career growth opportunities within a fast-growing company
Why This Role Matters at Pro-Serv
Every job starts with a quote.
If estimating is wrong — everything downstream suffers.
This role protects profitability, efficiency, and customer experience across the entire company.
You will play a direct role in building the future of Pro-Serv.