Escrow Officer / DFPI Escrow Manager

We are seeking an experienced Escrow Officer / Escrow Manager to join an established California escrow operation. This position is responsible for overseeing escrow transactions from initial setup through final disbursement while maintaining accuracy, efficiency, and compliance with applicable California requirements.

The selected candidate will also be responsible for fulfilling the experience requirements necessary to serve in a designated escrow management capacity. This is a hands-on role suited to an experienced escrow professional who is comfortable managing an active pipeline and working directly with clients and transaction partners.

• At least five years of relevant California escrow experience with the ability to satisfy applicable regulatory requirements for an escrow management position.

• Demonstrated experience handling escrow transactions through the complete transaction lifecycle.

• Strong understanding of California escrow practices, real estate transactions, documentation, and regulatory requirements.

• Experience with escrow transaction management software; Qualia experience is highly desirable.

• Strong customer service, written and verbal communication, and organizational abilities.

• Ability to manage multiple active files while maintaining accuracy and meeting closing deadlines.

• Strong attention to detail, judgment, and problem-solving skills.

• Proficiency with Microsoft Office, Google Workspace, Adobe Acrobat, and standard business software.

• Manage residential and/or commercial escrow transactions from opening through completion.

• Establish and maintain accurate escrow files and transaction documentation.

• Prepare and review escrow instructions, closing documents, and related paperwork.

• Communicate regularly with buyers, sellers, real estate professionals, lenders, title representatives, and other transaction participants.

• Review title-related information and supporting documentation for accuracy and completeness.

• Obtain payoff information, association documentation, and other required items needed to facilitate closing.

• Prepare preliminary and final settlement calculations and closing statements.

• Monitor transaction requirements and ensure outstanding conditions are addressed before closing.

• Coordinate signing, funding, recording, and disbursement activities.

• Maintain timely and professional communication throughout the transaction.

• Support the company's escrow management and regulatory compliance responsibilities.

• Help prepare for regulatory reviews, audits, and internal file examinations.

• Follow established company procedures and applicable California escrow requirements.

• Perform additional duties related to escrow operations as required.

• Previous experience with a California independent escrow operation.

• Active California Notary Public commission is a plus.

• Familiarity with federal mortgage disclosure and closing requirements, including TRID.

• Experience managing a substantial volume of escrow files without compromising accuracy or service quality.

• Experience working with a variety of residential and/or commercial transactions.

• Competitive compensation based on experience and qualifications.

• Paid time off and company holidays.

• Benefits package that may include medical, dental, and vision coverage.

• Retirement plan options.

• Paid parental leave.

• Opportunities for professional development and continued learning.

The ideal candidate is a seasoned California escrow professional who can independently manage transactions from beginning to end. The successful individual will be highly organized, comfortable working in a deadline-driven environment, proficient with technology, and committed to providing excellent service while maintaining strong regulatory and file-management standards.

Compensation: Depending on experience and qualifications.

Work Arrangement: On-site / In-person

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.