Equipment Rental Coordinator (Dallas, TX) - Austin Equipment Yard

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

Our Austin Equipment Yard has an outstanding opportunity for an Equipment Coordinator at our equipment yard located in Southwest Dallas, Texas near Duncanville. The Equipment Coordinator is responsible for overseeing shipping and receiving activities to ensure accurate documentation and tracking of all equipment and materials moving to and from the Equipment Yard, as well as between job sites. This role coordinates the scheduling and execution of truck hauling and miscellaneous services, ensuring all activities are performed safely, efficiently, and cost effective manner in support of field operations.

Reporting to the Equipment Division Manager, this position is responsible for overall Equipment Yard logistics including the tracking and safeguarding of assets. The Equipment Coordinator ensures the divisions compliance with all DOT (Department of Transportation) requirements including maintaining DOT records on drivers, equipment, and trucks. In addition, the Equipment Coordinator performs other management functions related to the pricing of services, strategic direction, and organization of the division.

Functional Areas of Responsibility

• Shipping and receiving of material and equipment
• Initiating and proper recording of transfer documents
• Reviewing and distribution of equipment division invoices
• Permits for hauling as needed
• Maintaining equipment inventory reports
• All DOT filing requirements
• Overseeing of safe operation of equipment yard activities
• Compliance with company policies and procedures
• Recruitment and development of subordinates including training of operators

Specific Duties and Responsibilities

• Logistical planning including the scheduling and dispatching of haul trucks

• Initiates, prices, and codes transfers to ensure proper tracking and control over company assets and billing codes

• Manages hauling and miscellaneous service operations in support of field operations.

• Maintains market price data on which price recommendations are made

• Coordinates logistical activities with other departments and supports jobsites on equipment needs with prompt and timely service, aides in the troubleshooting of jobsite issues of a varying nature including billing questions

• Responsible for the initial review and sorting of incoming invoices to ensure the proper distribution to the correct departments for approval and coding

• Obtains permits for overweight, over width, over hang and hub permits for Haul Trucks, Concrete Pump Trucks and Mobil Cranes

• Maintains equipment inventory records and monitors equipment utilization

• Oversees random and post-accident drug and alcohol testing for division personnel and DOT drivers per company procedures and DOT requirements

• Manages and maintains DOT files and required paperwork including but not limited to:

• Pre-placement physicals, drug test and breath alcohol test for new hire drivers

• DOT file paper work, issue of DOT cards and road test for new drivers

• Recertification physicals for current drivers

• Check and file Drivers Daily Logs

• DOT inspections and maintenance files kept current on all DOT regulated vehicles and trailers

• Ensures compliance with all corporate and division policies and procedures as well as federal, state, and municipal laws related to equipment sales, rentals, and related services including all dealing with employment, compensation, health, safety, labor/management relations, etc. Take corrective action where necessary and notify/or involve corporate personnel where required or needed

• Perform other duties as assigned

Qualifications:

• Prior experience working in or supporting an equipment yard, fleet, or construction environment preferred
• Demonstrated experience with shipping/receiving, equipment transfers, inventory tracking, and invoicing processes
• Familiarity with equipment hauling requirements, including permits for overweight, over‑width, over‑hang, and specialized equipment
• Understanding of construction equipment rentals, utilization tracking, and asset management
• Ability to review, distribute, and code invoices accurately for proper billing and cost control
• Strong organizational and time‑management skills with the ability to manage multiple priorities
• Effective communication skills to coordinate with internal departments, job sites, vendors, and regulatory agencies

Requirements:

• High school diploma or GED required; associate degree or equivalent work experience preferred
• 3-5 years of experience in equipment rental, fleet operations, logistics, construction operations, or a related field
• Knowledge of DOT regulations and compliance requirements, including driver qualification files, vehicle inspections, and drug and alcohol testing programs
• Experience maintaining confidential employee and DOT-related records in an organized and compliant manner
• Ability to work in and around an active equipment yard environment
• Ability to periodically inspect yard activities, equipment, and operations as needed
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Industries is an Equal Opportunity Employer.

See the "Know Your Rights" poster available in English and Spanish.

About Austin Industries

Austin Industries and its operating companies engage in almost every type of civil, commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity, Employee-ownership, Exemplary Service and Excellence in Safety.

To learn more about our history, culture and operations, visit us at www.austin-ind.com.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.