ABOUT MARINHEALTHAre you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.
MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.
Company:
Marin General Hospital dba MarinHealth Medical Center
Compensation Range:
$33.75 - $45.65
Work Shift:
Variable Shift (United States of America)
Scheduled Weekly Hours:
0
Job Description Summary:
This position provides coordination of unit-specific equipment as well as general administrative and clerical support. Typical responsibilities include electronic health record/chart management, data collection and entry, forms management, staffing arrangements, clinical orders/test result processing, and inter/intra-departmental communications. Responsible for collaborating with other departments’ staff and managers, materials / sterile processing technicians, and other clinical areas in the hospital to assure timely availability of supplies, trays, carts, instrumentation and equipment in good working condition for safe patient care in a unit. This position is responsible for the organization and problem solving in relation to maintenance of such equipment.
Job Requirements, Prerequisites and Essential Functions:
Job Specifications:
Education:
- High school diploma, GED or equivalent required.
Experience:
- The equivalent of two years full-time experience performing medical-clerical duties that included patient record management, inpatient admission procedures, data collection and entry, staffing arrangements, clinical order and result processing, and interdepartmental communication/coordination preferably in a critical access or acute care hospital facility.
- Preferably one (1) to two (2) years' experience in an inventory or equipment coordination position. Previous experience with equipment and materials tracking software and analysis of data is also desirable.
License and Certifications:
- Basic Life Support (BLS) required at hire.
Prerequisite Skills:
- Accurate typing
- Proficiency in computer operation/windows applications
- Knowledge of medical terminology
- Ability to handle and maintain a filing system accurately
- Ability to handle a large volume of detailed work in a timely manner
- Ability to establish priorities and maintain a calm demeanor while working in an atmosphere of conflicting demands
- Ability to communicate clearly and professionally with patients, visitors, physicians, co-workers and other hospital staff
- Ability to work effectively as a team member and contribute positively towards the goals of the team and the organization
- Ability to read, speak, write, understand and follow English verbal and written instructions
- Medical Equipment knowledge
- Microsoft Office applications
Primary Customer Served (Age Specific Criteria):
- Adult inpatient population
Patient Privacy (HIPAA Compliance):
- Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.
Duties And Responsibilities:
Essential (Not Modifiable)
- Prints cardiac rhythms and hemodynamic waveforms for interpretation by RN (in areas with monitoring on the unit)
- Admits/transfers/discharges in electronic health record system and central monitoring station, if applicable
- Processes patient orders/test results and performs other data entry/processing via unit-based computer and manual systems
- Maintains departmental manuals and logs, records, filing systems, forms, departmental and selected ancillary charges/credits and reconciliation procedures
- Collects and compiles unit statistical and UR data
- Performs electronic and paper chart management functions including compilation and organization. Copies charts for transfers and ensures a completed/signed and ordered record prior to sending to medical records
- Manages staffing procedures including call off lists, float lists, time off requests, collaborating with staffing office on work schedules
- Processes inpatient admissions including computer entry, obtaining authorized signatures, patient scheduling, bed assignment and census/accommodation verification
- Provides timely verbal and written communications within team
- Troubleshoots, monitors, and provides simple maintenance for printers, fax and duplicating machines
- Assists visitors, hospital staff, and other individuals by answering questions and providing information. Effectively screens and handles telephone calls.
- Develops and maintains easy to use references for the equipment management system
- Develops and maintains records for but not limited to equipment utilized, repair, current inventory record of all carts, trays and instrument sets, including specialty sets; up-to-date file of equipment repair; coordinates with Biomed
- Develops system to maintain supplies and equipment at a par level: procedural carts, emergency trays, (CRRT/hemodialysis solutions in ICU); monitors expiration dates and location
- Relocates equipment to Clean Utility Room and ensures cleanliness and readiness for use in appropriate locations within the room
- Collaborates with departmental staff and other departments to ensure all changes related to equipment are communicated as appropriate.
- Assists in the orientation of new employees
- Assists with contacting manufacturers, hospitals, and vendors to acquire information on new products as well as assists management in the identification and evaluation of new products/services to maximize cost effectiveness within a unit
- Communicates effectively and timely via email with an appropriate follow up if required
Secondary (modifiable)
- Other duties as assigned in relation to equipment and clerical responsibilities
Accommodation:
Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or
TalentAcquisition@mymarinhealth.org
.
C.A.R.E.S. Standards:
MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.
Health & Immunizations:
To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.
Compensation:
The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.
Equal Employment:
All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.