Equipment Administrator

The Equipment Administrator uses Excel and company systems to maintain detailed records, reconcile fuel activity, support shop operations, and ensure information is complete, accurate, and submitted on time. This position provides administrative support to Granite's equipment shop, with primary responsibility for accurate fuel tracking, data entry, recordkeeping, and reporting.

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General Summary

This position provides administrative support to Granite's equipment shop, with primary responsibility for accurate fuel tracking, data entry, recordkeeping, and reporting. The Equipment Administrator uses Excel and company systems to maintain detailed records, reconcile fuel activity, support shop operations, and ensure information is complete, accurate, and submitted on time.

Essential Job Accountabilities

• Provide day-to-day administrative support for Granite's equipment shop to promote accurate, efficient, and timely operations.
• Track fuel usage, receipts, transfers, deliveries, and inventory activity; enter fuel data accurately into Excel and applicable company systems.
• Review and reconcile fuel records, identify missing or inconsistent information, and coordinate corrections with shop personnel, vendors, and other stakeholders.
• Prepare and maintain recurring fuel reports, spreadsheets, logs, and supporting documentation in accordance with established procedures and company requirements.
• Perform accurate, high-volume data entry and validate information for completeness before submission or distribution.
• Maintain organized electronic and paper records for fuel, equipment, purchasing, shipping, receiving, invoices, and other shop-related activities.
• Assist with purchase orders, invoices, purchasing card documentation, and vendor records related to equipment-shop operations.
• Communicate fuel and administrative information to shop leadership and promptly escalate discrepancies, missing documentation, or recurring issues.
• Respond to questions from shop and field personnel and provide requested records, reports, or status updates in a timely manner.
• Support internal reviews and audits by maintaining complete documentation and following Granite's policies, procedures, and internal controls.
• Perform additional administrative duties and special projects in support of equipment operations as assigned.

Education

• • High School diploma or equivalent required

Work Experience

• 1-3 years of administrative, data-entry, office, equipment, fleet, or related experience.
• Experience maintaining spreadsheets, reconciling records, or tracking fuel, inventory, purchasing, or similar operational data preferred.
• Experience supporting an equipment shop, fleet, construction, or industrial environment preferred.

Knowledge, skills, and abilities

• Proficiency in Microsoft Excel, including entering and organizing data, using formulas, sorting and filtering records, and preparing accurate reports.
• Strong data-entry skills with a high level of accuracy and attention to detail.
• Ability to review and reconcile records, research discrepancies, and follow issues through resolution.
• Ability to learn and use company systems related to fuel, equipment, purchasing, and document management.
• Excellent organizational and recordkeeping skills, with the ability to maintain complete and accessible documentation.
• Ability to manage multiple priorities, meet deadlines, and respond with an appropriate sense of urgency.
• Effective verbal and written communication skills and the ability to work collaboratively with shop, field, accounting, and vendor contacts.
• Ability to work independently, recognize when information is incomplete, and ask appropriate follow-up questions.
• Ability to handle confidential or sensitive business information with discretion.
• Demonstrated ethical and professional business practices.
• Working knowledge of Microsoft Word and Outlook.
• Experience with JD Edwards World/One World or similar enterprise systems preferred.
• 10-key proficiency preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/