Entry Level Patient Recruitment Specialist

Job Title: Entry-Level Clinical Research Recruitment Specialist

Job Description

This entry-level role focuses on supporting clinical research studies by recruiting and engaging potential volunteers, managing study-related inquiries, and coordinating outreach activities. The position plays a key part in connecting community members with clinical trials and ensuring that recruitment efforts are professional, ethical, and aligned with study requirements.

Responsibilities

• Answer the dedicated advertisement phone line and respond to emails from prospective study volunteers in a professional and timely manner.
• Provide clear, detailed information about specific clinical studies using approved scripts and materials.
• Document basic demographic and contact details for prospective volunteers and ensure information is accurate and complete.
• Add potential volunteers to the internal database system and maintain up-to-date records.
• Place flyers and brochures in the community to promote ongoing and upcoming studies.
• Attend community events to advertise new studies and engage with potential participants.
• Plan and coordinate recruitment efforts in collaboration with administration and clinical research team members.
• Review and understand protocol inclusion and exclusion criteria, informed consent forms, and study schedules to ensure appropriate recruitment.
• Recruit volunteers for studies in a professional manner, clearly and succinctly communicating approved protocol information to prospective subjects.
• Create or assist in creating generic and study-specific advertisements and recruiting campaigns in print and social media, ensuring all materials meet ethical guidelines.
• Update and maintain study-specific recruitment information in the Clinical Trial Management System.
• Place and maintain advertising across various channels, including flyers, newspapers, web-based ads, and list server emails, while adhering to study budget parameters.
• Assist in tracking advertising efforts, including placement costs and return on investment for recruitment activities.
• Schedule appointments for prospective research subjects for briefings and screenings, and follow up with individuals who miss appointments to reschedule or close out the encounter.
• Use computer skills to create forms, reports, and advertisements that support recruitment activities.
• Initiate and implement new advertising venues, including approved social media outlets, to expand recruitment reach.
• Communicate recruitment efforts, advertising activities, and scheduled visits clearly with the study team.

Essential Skills

• Demonstrated interest in recruiting and clinical research.
• Ability to clearly explain study information using approved scripts and materials.
• Strong attention to detail when documenting demographic and contact information.
• Proficiency in using computer systems to create forms, reports, advertisements, and maintain database entries.
• Capability to learn and understand protocol inclusion and exclusion criteria, informed consent forms, and study schedules.
• Strong organizational skills to coordinate recruitment efforts and manage multiple outreach activities.
• Effective communication skills for phone, email, and in-person interactions with prospective volunteers and study teams.
• Ability to work within defined budget parameters when placing advertising and tracking costs.

Additional Skills & Qualifications

• Ideally, a Bachelor of Science degree in a scientific discipline; candidates with an Associate of Science degree are also considered.
• Customer service experience or customer-facing skills that support positive interactions with prospective volunteers.
• Comfort with attending community events and engaging with diverse groups of people.
• Experience or interest in using social media and web-based platforms for outreach and advertising.
• Ability to track and evaluate the effectiveness of advertising and recruitment campaigns.

No prior research experience required

Work Environment

The role is based in an office environment that supports clinical research activities and patient-focused care. Work involves regular use of computers, database systems, and office productivity tools to manage recruitment information and create materials. The position includes time spent in the community placing flyers and brochures and attending events to promote clinical trials. The work setting emphasizes collaboration with clinical research professionals and adherence to ethical guidelines in all advertising and recruitment efforts.

Job Type & Location

This is a Contract position based out of East Syracuse, NY.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in East Syracuse,NY.

Application Deadline

This position is anticipated to close on Aug 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.