Enrollment Specialist – Registration Systems

Enrollment Specialist - Registration Systems JobID: 903 Position Type: Data Accountability and Strategy/Enrollment Specialist - Registration SystemsDate Posted: 9/11/2026Location: Camden, NJ(High-Needs School) Additional Information: Show/HideCAMDEN CITY SCHOOL DISTRICTEnrollment Specialist - Registration SystemsPosition SummaryThe Enrollment Specialist - Registration Systems is responsible for the management, accuracy, coordination, and continuous improvement of the district's student registration processes and systems. This role ensures that all student enrollment data is entered, verified, maintained, and communicated accurately while supporting efficient enrollment operations across the district.This position serves as both the technical and operational support lead for centralized enrollment processes, supporting student registration, school placement coordination, documentation compliance, and enrollment-related communication with schools and families. The Enrollment Specialist works closely with school leaders, district departments, and families to ensure enrollment processes align with district policies, school capacity, operational needs, and student placement requirements.The Enrollment Specialist - Registration Systems plays a critical role in ensuring the district's enrollment systems and processes are reliable, responsive, user-friendly, and aligned to district operational, reporting, and planning needs.Minimum Qualifications:High School Diploma or equivalentThree (3) years of experience in data entry, registration, school operations, enrollment, student services, or related fieldRequired criminal history background check, physical and proof of U.S. citizenship or legal resident alien statusA valid driver's license or state issued ID, valid insurance and registrationPreferred / Qualifications:Associate's or Bachelor's Degree in information systems, business administration, education, public administration, or related fieldExperience with student information systems (SIS) or database managementExperience working in school operations, enrollment, or student servicesBilingual proficiency preferred Demonstrated expertise in:Data management and system accuracyRegistration and documentation processesStudent placement coordinationUse of databases or student information systems Strong knowledge of:Data entry standards and recordkeeping practicesSchool operations and enrollment proceduresCustomer service and family support Ability to:Manage detailed processes with high accuracyCoordinate across multiple stakeholdersTroubleshoot system and process issuesMaintain confidentiality and data securityRespond effectively to enrollment-related needs and changesRegistration Systems ManagementOversee and support the district's student registration systems and processes.Manage and maintain centralized registration processesEnsure systems are functioning effectively and efficientlySupport updates, improvements, and enhancements to registration systemsCoordinate with SIS and technology teams as needed Student Registration and Data EntryEnsure accurate and timely entry of student enrollment data.Enter, update, and maintain student records in district systemsVerify completeness and accuracy of registration dataEnsure alignment between registration data and system requirementsMaintain organized and accurate records Documentation Verification and ComplianceEnsure all required enrollment documentation is complete and compliant.Verify residency, identification, and eligibility documentationEnsure compliance with district and state enrollment requirementsMaintain audit-ready records and documentationIdentify and resolve discrepancies School-Based Enrollment CoordinationServe as a primary support contact between schools and centralized enrollment operations.Coordinate enrollment and placement information with school staffCommunicate enrollment updates and changes to schoolsSupport schools in managing enrollment-related processesAssist with school-based enrollment questions and operational needsCoordinate with school leadership regarding enrollment adjustments and placement needs Student Placement and Enrollment SupportSupport accurate and timely student placement processes.Assist with student assignments based on district policies, school capacity, and program availabilitySupport enrollment transfers, withdrawals, and placement adjustmentsMaintain clear documentation related to student placement decisionsAssist in resolving enrollment and placement issues Family Support and Registration AssistanceProvide support to families navigating the registration and placement process.Assist families with completing registration requirementsProvide guidance regarding documentation and enrollment proceduresCommunicate enrollment and placement information clearly and professionallySupport resolution of registration and school assignment concernsEnsure a smooth and efficient enrollment experience Process Standardization and EfficiencySupport the development and implementation of consistent enrollment processes.Standardize procedures across the districtIdentify inefficiencies and recommend process improvementsSupport staff training related to registration systems and proceduresImprove turnaround time and service quality Data Quality and IntegrityEnsure high standards of enrollment data accuracy and reliability.Conduct regular audits of enrollment dataIdentify and correct errors or inconsistenciesMonitor data quality across systemsSupport accurate enrollment reporting Collaboration with Schools and DepartmentsWork collaboratively with schools and district departments to support enrollment operations.Coordinate with principals and school staff regarding student enrollment and placementSupport alignment with enrollment strategy and forecastingCommunicate updates, process changes, and enrollment needsCollaborate with district departments regarding operational and staffing implications related to enrollment Cross-Departmental Alignment (NES Integration)Ensure enrollment systems and processes support districtwide operational and reporting needs.Collaborate with Data Systems & Analytics teamAlign enrollment processes with forecasting and reporting needsSupport integration with district data systemsCommunicate school-level enrollment needs and feedback Continuous Improvement and System EnhancementSupport ongoing improvement of enrollment systems and processes.Identify opportunities to improve systems and workflowsProvide feedback on user experience and functionalitySupport implementation of system enhancementsRecommend operational improvements to strengthen enrollment services Other DutiesPerform such other duties as assigned by the Superintendent or designee in accordance with law and regulation.Reports To: Senior Director of Enrollment Strategy & ForecastingSupervises: NoneWork Year: Twelve (12) MonthsClassification: Non-Affiliated / Confidential / Support Staff (aligned to district structure)Minimum Starting Salary: $75,000.00Maximum Starting Salary: $100,000.00Residency RequirementUnder New Jersey's "New Jersey First Act" (N.J.S.A. 52:14-7), all employees of New Jersey public school districts must maintain bona fide New Jersey residency as a condition of employment. Candidates must already reside in New Jersey or establish residency within the required timeframe after hire. Current employees who were hired on or before September 1, 2011 are exempt from this requirement and may continue to reside outside the state. In limited circumstances, applicants may request a residency waiver through the state's Employee Residency Review Committee if they can demonstrate critical need or hardship; approval is not guaranteed.THE CAMDEN CITY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (Pending availability of funds and Superintendent's approval)