ENGINEERING PROJECT MANAGER I/II/III - ENGINEERING DEPARTMENT
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ENGINEERING PROJECT MANAGER I/II/III - ENGINEERING DEPARTMENT
CITY OF GALLATIN
HOURLY RATE RANGE: $34.10 to $46.39 Depends on Qualifications
PURPOSE OF POSITION:
The purpose of this position is to perform professional work in the design, construction, inspection and maintenance of a variety of public facilities. Project Managers may have more of an emphasis in one of three areas within the Engineering Department: (1) Traffic/Transportation, (2) Existing Transportation Infrastructure/Capital Improvements, and (3) Development Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Plans, coordinates, and participates in review of submittals for subdivisions, site plans, zoning changes, and related items for compliance with City ordinances, policies, and standard of design as they relate to engineering; Reviews engineering construction drawings and inspects construction for compliance.
Verifies accuracy of design calculations for stormwater and transportation infrastructure submitted by engineers for private development projects.
Manages all aspects of Capital Improvement construction projects from concept through construction related to the City's bridges, roadway and traffic control system, resurfacing, and stormwater projects.
Prepares engineering construction drawings from field notes, sketches, record information, topographic maps, and design calculations pertaining to stormwater, streets, utilities, or other City owned infrastructure, and inspecting construction for compliance.
Calculates subdivision performance sureties, inspects construction, and reports estimates.
Evaluates and reports on proposed projects using accepted civil engineering design practices.
Communicates both broadly and specifically on Capital Improvement projects whatever information that should be shared to all those required.
Investigates and evaluates citizen complaints concerning stormwater, street, and/or traffic control device problems using accepted engineering design practices.
Prepares reports on recommended solutions and writes work orders for stormwater issues, street repair, traffic control devices, and/or street signs.
Assists the Street Division by making recommendations and inspections of construction associated with stormwater, traffic control, and other construction projects.
Reports on street infrastructure conditions annually and recommends rehabilitation methods.
Inspects bridges for safety and assesses the need for repairs.
Manages, supervises, and performs programming, timing and communication corrections, and maintenance to traffic control devices.
Inspects right-of-way excavations, traffic signals, and any other traffic control device installations.
Issues stop work orders on projects in violation of City requirements.
Collects data in the field, using basic surveying techniques for civil engineering project designs.
Provides other surveying expertise as education and skills allow. Including, but not limited to, construction and boundary survey staking, topographic and boundary surveys, and preparing boundary/right-of-way/easement information.
Prepares cost estimates, bid documents, and construction contracts.
Prepares and maintains engineering files and records.
Attends Planning Commission meetings as assigned.
Assist City Engineer with budget preparation related to own projects or activities.
Manages, administers, and performs tasks associated with the City's Stormwater (MS4) Program that are normally performed by the Stormwater Utility Administration staff as necessary. This includes public education and outreach, discharge and erosion prevention, inspections, mapping of the stormwater infrastructure, employee training, development of operational procedures, procurement of grants, construction plan review, compliance monitoring, and administration of violations.
Performs any and all tasks normally performed by the Engineering Technician or Traffic Signal Control Technician as necessary.
Regular and predictable attendance.
Ability to work in a cooperative manner with others.
Performs related tasks as required.
CLASSIFICATION TIER ASSIGNMENTS & EXPECTATIONS
The core duties listed above are broken down by level of experience, assignment scope, and complexity below.
Project Manager I
- Plan Review & Compliance: Reviews standard subdivision, site, and zoning plans for adherence to City of Gallatin zoning ordinances, subdivision regulations, design and construction manual, and standard drawings. Tracks plan changes and discrepancies.
- Numerical Verification: Verifies basic calculations such as asphalt quantities, pipe lengths, and elevations. Calculates subdivision performance sureties and performs surety inspections.
- Routine Inspections: Performs inspections for new construction and existing infrastructure; flags and notes structural deficiencies. Inspects traffic control/safety devices, right-of-way cuts, and EPSC measures. Sets and maintains own inspection schedules.
- Communication & Support: Answers basic questions from contractors, developers, and other divisions about projects. Processes fix-it form requests and identifies the correct party to handle the issue. Writes standard work orders for street and street infrastructure maintenance.
- Project Support: Assists with project budgets, scoping, document handling, and Capital Improvement Plan (CIP) updates for assigned projects. Provides some guidance to consultant engineers as it pertains to basic project management.
- Traffic Alignment: Maintains a basic understanding of traffic impact studies.
- Core Retained Duties: Handles foundational administrative tasks. Holds the authority to recommend formal code enforcement to senior staff.
Project Manager II
- Engineering Design Adjustment: Recommends or executes targeted changes to design plans based on advanced civil engineering and construction design practices. Identifies critical design flaws and coordinates corrective actions.
- End-to-End Project Control: Exercises total control over project schedules, budgets, and scopes from initiation to final construction closeout. Generates ad hoc documents and unique solutions to non-standard project needs.
- Technical Depth: Performs and interprets in-depth analyses of design assumptions, existing site conditions, and proposed quantities.
- Hydrology & Infrastructure: Performs in-depth analyses for stormwater designs, including runoff, gutter spread, and detention facility dynamics. Evaluates new technologies or processes for asset preservation and infrastructure upgrades.
- Advanced Coordination: Resolves complex questions from contractors, developers, and external divisions. Organizes and holds strategic meetings with multiple contractors, designers, and utility operators to advance active projects.
- Field Surveying: Collects precision field data via engineering surveying instruments; coordinates boundary survey staking, executes topographic surveys, and prepares right-of-way or easement documentation (items 16 and 17 on the core list).
- Traffic Systems: Assesses, reviews, and troubleshoots moderately complex traffic signal and timing issues. Analyzes traffic impact studies, directs required layout corrections, and provides technical design direction.
- Enforcement Authority: Directly authorizes and issues formal Stop Work Orders and administrative citations for clear code or project violations (item 15 on the core list).
- Grants & Planning: Submits detailed planning updates for future CIP projects based on planning master documents. Operates cleanly within grant policies and TDOT Local Program procedures.
Project Manager III
- Atypical Design Oversight: Manages and reviews all engineering plan types, including atypical, non-standard, or highly complex configurations. Directs, controls, and signs off on plan reviews performed by other staff members.
- Portfolio & Section Management: Controls the scope, schedule, and budget across a broad portfolio of simultaneous projects or an entire section of the Engineering division. Manages and coordinates master schedules for multiple field inspectors.
- Fiscal Strategy: Infers critical connections between macro budgets and separate project lines; maps out and resolves potential conflicting financial or scheduling spots.
- Master Planning & Policy: Directs and controls city-wide master plans, including the Capital Improvement Plans (CIPs), stormwater master plans, and master transportation plans. Develops unit-level operational policies, procedures, and safety metrics.
- Conflict Resolution: Navigates and provides structured solutions for deep technical or policy conflicts between distinct city documents, codes, and divisions.
- Inter-Agency Alignment: Convenes and coordinates cross-divisional leadership meetings to consolidate multiple standalone infrastructure ideas into unified, efficient engineering division projects.
- Grant Lifecycle Execution: Independently initiates, administers, and controls high-value grant projects within the TDOT Local Programs system from inception through final regulatory closeout.
- Macro-Traffic Networks: Analyzes, coordinates, and implements comprehensive, city-wide traffic systems and synchronization plans.
- Technical Route Disclaimer: Staff tracking on the experience-based alternative minimum qualification baseline must route final legal or statutory engineering plan sign-offs through the licensed City Engineer or other supervising PE.
MINIMUM QUALIFICATIONS:
Project Manager I
- Bachelor's Degree in Civil Engineering or closely related field.
- Engineer Intern certification, or ability to obtain the certification within one year is preferred.
- Must have a valid driver's license.
Project Manager II
- Bachelor's Degree in Civil Engineering or closely related field, with a minimum of four (4) years recent professional work experience in Civil Engineering.
- Professional Engineer (PE) Licensing or a minimum of six (6) years of recent professional work experience in Civil Engineering and other professional licenses, certifications, or field relevant master's degree demonstrating continued growth.
- Must have a valid driver's license.
Project Manager III
- Bachelor's Degree in Civil Engineering or closely related field, with a minimum of eight (8) years of recent professional work experience in Civil Engineering.
- Professional Engineer (PE) Licensing or a minimum of twelve (12) years of recent professional work experience in Civil Engineering and other professional licenses, certifications, or field relevant master's degree demonstrating continued growth.
- Registered Licensed Surveyor preferred and can count toward required experience.
- Must have a valid driver's license.
Note: Project Manager II level eligibility can be attained by achieving Professional Engineer (PE) licensure. Duties and performance requirements at the Project Manager II level have greater expectations and responsibilities than that of the Project Manager I level and so on for the Project Manager III level.
Other professional licenses or certifications include: Certified Professional in Erosion and Sediment Control (CPESC), Project Management Professional (PMP), Registered Landscape Architect (RLA), American Institute of Certified Planners (AICP), Registered Land Surveyor (RLS), Professional Traffic Operations Engineer (PTOE), Professional Transportation Planner (PTP), or International Municipal Signal Association (IMSA) certifications.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of civil engineering design methods and practices.
- Knowledge of the techniques and methods of drafting.
- Knowledge of the principles of mathematics relating to the civil engineering field.
- Skill in the use of engineering surveying instruments.
- Ability to design water, storm water management and other public works and public utility projects.
- Ability to establish and maintain effective working relationships with others.
- Ability to establish and maintain effective and professional working relationships with vendors, finance staff, other department heads and governmental officials.
- General knowledge of current office practices and procedures and knowledge of the operation of standard office equipment and softwares.
- Ability to prepare and maintain accurate and concise records and reports.
- Ability to understand and effectively carry out verbal and written instructions.
- Ability to communicate effectively with other members of the staff, supervisor, and the public.
- Ability to communicate in both written and verbal form.
- Ability to develop, interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
- Ability to define problems and deal with a variety of situations.
- Ability to think quickly, maintain self-control, and adapt to stressful situations.
- Ability to maintain discretion regarding business-related files, reports and conversations, within the provision of open records law and other applicable State and Federal Statutes and Regulations.
- Organizational and time management skills needed to meet deadlines.
- Must have ability to work accurately with attention to detail.
- Ability to maintain confidentiality.
- Ability to work the allocated hours of the position.
PHYSICAL REQUIREMENTS:
This is medium work requiring the exertion of 50 pounds of force occasionally, up to 20 pounds of force frequently, and up to 10 pounds of force constantly to move objects; work requires climbing, balancing, stooping, reaching, standing, walking, fingering, grasping, and feeling; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, use of measuring devices, operation of motor vehicles or equipment, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
WORK ENVIRONMENT:
Work is often in an office setting. However, the employee is subject to outside environmental conditions including, extreme cold, extreme heat, noise, vibration, hazards, atmospheric conditions, dust/dirt, grease/oils, paint fumes, moving parts of machinery and extreme weather conditions both hot and cold.
The City of Gallatin is a drug-free equal opportunity employer, with policies of non-discrimination on the basis of race, sex, religion, color, national or ethnic origin, age, disability, military service, or political affiliation.
In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
NOTE: Hourly Rate Range: $34.10 to $46.39 Depends on Qualifications
Code : 902-7
Type : EXTERNAL
Location : ENGINEERING
MINIMUM HOURLY RATE: $34.10
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