Administrative Skills, Artificial Intelligence (AI), Billing, Budgeting, Business Support, Catering Services, Communication Skills, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Allocation, Expense Management, Expense Reports, Expense Tracking, Financial Services, Human Resources Processes, Interpersonal Skills, Inventory Management, Leadership, Logistics Management, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Management, Onboarding, Operational Strategy, Operational Support, Order Supplies, Organizational Skills, Payment Processing, Plan Meetings, Process Improvement, Process Management, Travel Planning, Willing to Travel
ADDITIONAL COMPENSATION
none
LOCATION
Seattle, WA
POSTED
30+ days ago
Role Overview
We are seeking an experienced and highly organized Administrative Assistant to support senior leadership within Engineering and be the Bellevue office organizational admin. This role provides traditional executive administrative support while also serving as a partner to the Chief of Staff and organization, helping drive operational efficiency, employee experience, onboarding coordination, and crossfunctional execution for the Engineering organization.
The ideal candidate is a proactive professional who thrives in a fastpaced environment, brings strong judgment and discretion, and is excited to extend beyond classic administrative responsibilities into people, office, and business support-working closely with senior leaders, HR partners, and the broader engineering organization to keep priorities moving forward.
Responsibilities
Executive Administrative Support
Provide administrative support to local senior leadership within Engineering
Coordinate complex, seniorlevel internal and external meetings and conference calls
Maintain extremely detailed and complex calendars, prioritizing requests and managing logistics across time zones
Interact with senior business leaders and stakeholders with professionalism, diplomacy, and discretion
Coordinate domestic and international travel arrangements and process expense reports
Manage invoices, expense allocations, and payment processing
Maintain strong understanding of firm policies and handle certain issues independently
Support onboarding, transfers, and offboarding processes in coordination with HR and Chief of Staff
Perform general administrative duties, adhoc projects, committee work, and group events
Partner with conference and catering services for meetings and leadership engagements
Order office supplies and maintain inventory
Operational Support
Act as a daytoday execution partner to senior leaders, helping track priorities, followups, timelines, and deliverables
Partner with HR to support onboarding processes, ensuring a smooth, welcoming, and wellorganized employee experience
Assist with HR administrative tasks, including recordkeeping, policy rollout support, and employee inquiries
Support office and workplace operations, helping ensure a functional, wellrun, and productive environment
Assist with coordination of local officerelated budgets, invoices, and expense tracking
Serve as a coordination point for select crossdepartmental initiatives, supporting communication and workflow alignment
Support process improvement initiatives by identifying inefficiencies and helping implement practical solutions
Coordinate key business meetings, leadership programming, and employee engagement events
Contribute to a positive, inclusive, peoplefirst culture and act as a visible culture carrier for Engineering
Qualifications
Basic Qualifications
4-6+ years of experience in an administrative, operations, HR support, or business support role within a fastpaced environment
Strong proficiency in Concur, MS Word, Excel, PowerPoint, and Outlook
Exceptional organizational skills with a high attention to detail
Strong interpersonal and communication skills with the ability to work across all organizational levels
Ability to manage multiple priorities while maintaining high standards and professionalism
Sound judgment and ability to handle highly sensitive and confidential information
Selfstarter with strong anticipation, followup, and problemsolving skills
Demonstrated integrity, dependability, and sense of urgency
Preferred Qualifications
Experience supporting senior leaders within Engineering, Technology, or Financial Services
Exposure to HR operations, onboarding coordination, or office management
Experience supporting business initiatives or leadership priorities in a junior Chief of Staff-type capacity
Bachelor's degree preferred (business, communications, HR, or related field)
Proficiency with Excelbased tracking, presentation development, and emerging productivity / AI tools
Interest in growing into broader operational or strategic support over time
Experience supporting senior leaders within Engineering, Technology, or Financial Services
Exposure to HR operations, onboarding coordination, or office management
Experience supporting business initiatives or leadership priorities in a junior Chief of Staff-type capacity
Bachelor's degree preferred (business, communications, HR, or related field)
Proficiency with Excelbased tracking, presentation development, and emerging productivity / AI tools
Interest in growing into broader operational or strategic support over time
Salary Range The expected base salary for this Seattle, Washington, United States-based position is $65000-$110000. In addition, you may be eligible for a discretionary bonus if you are an active employee as of fiscal year-end.
Benefits Goldman Sachs is committed to providing our people with valuable and competitive benefits and wellness offerings, as it is a core part of providing a strong overall employee experience. A summary of these offerings, which are generally available to active, non-temporary, full-time and part-time US employees who work at least 20 hours per week, can be found here.
The Goldman Sachs Group, Inc., 2018. All rights reserved Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Vet.