Purpose
The purpose of this classification, under general direction of the Utilities Engineering Manager or the Deputy Utilities Director, is to be the day-to-day technical lead for various City Capital Improvement Projects as assigned; successfully execute all phases of project management including scope, budget, contract management, design, permitting, technical specifications, bid documents, construction inspection, and administrative support services on multiple concurrent projects while supporting and meeting guidelines and regulations set forth by the state and federal government, City code, and applies professional engineering standards for review of proposed and current development projects for the City. Works with other City departments to coordinate necessary project engineering needs. Provides professional and responsible charge of project design related matters and recommendation for award.
Education, Training and Experience
Bachelor's Degree in Civil, Environmental, or Transportation Engineering; supplemented by a minimum of five (5) years of progressively responsible experience in water utilities; or an equivalent combination of education; training; and experience.
SPECIAL REQUIREMENTS
Requires registration as a State of Florida Professional Engineer or ability to obtain licensure within six (6) months.
Job Description
ESSENTIAL FUNCTIONS The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Designs and prepares engineering projects/plans and specifications; estimates project costs, budgets, and schedules. Prepares project specific technical specifications to be used in various City projects to include roadway, utility, and stormwater infrastructure projects.
Assist in developing capital project scopes, budgets, and schedules.
Initiate and execute all phase of project management for assigned projects and track, report, and modify project progress as needed to ensure successful completion.
Coordinate with project teams through all phases of a project including conceptual, design, construction, and closeout.
Administers engineering consultant contracts. Reviews plans and specifications submitted by consultants for various projects such as construction/engineering plans, specifications, bid requests, bid documents, permit applications, billing invoices, change orders, proposals, final reconciliation agreements, contracts, technical reports, proposed budgets, cost estimates, various records, forms, reports, correspondence, etc. Prepares addendums to consultant contracts.
Participates in the development review process regarding water, sewer, reuse, and stormwater infrastructure of all development projects to include commercial site plans, subdivisions, and planned development requests; reviews and provides comments on site plans and subdivisions for conformance to the City's current Land Development Code and reviews new development studies for the purpose of providing recommendation concerning feasibility.
Develop and review contracts and route contracts for approval tasks to include: sufficiency of funds certificate requests, new capital project number requests, complete agenda packets for Commission City Manager, or Director approval, prepare memorandums for purchase request and all supporting documents, coordinate contract review with Purchasing and Legal Departments, carry contract forward through close-out. Ensure records are field-checked and stored according to law.
Evaluate, analyze, and compile information regarding site conditions, existing facility and infrastructure systems development impacts, regional systems, and state and federal requirements to determine modifications or adjustments needed to a project design or implementation.
Attends and participates in bid openings, reviews bid submittals, attends preconstruction meetings.
Assist with preparation of written correspondence and memos responding to public demands for information.
Monitors and responds to inquiries concerning permit conditions and schedules actions/responses.
Maintains current knowledge of appropriate professional developments, and appropriate State, Federal, and local rules and regulatory developments.
Responds to inquiries from other departments and the public concerning proposed and current development projects, coordinates with other City Departments relating to matters concerning development projects and City infrastructure improvements.
Confers with local State County and Federal agencies concerning development matters and projects affecting the City.
Inspects job sites periodically to determine progress and compliance with contracts, specifications, schedules, and standards of quality and safety. Stamps, marks, and reviews shop drawings.
Meets with regulatory personnel and others as needed to coordinate compliance issues and processes pertinent project permit applications.
Supervise, evaluate, and assign work to subordinate personnel.
MARGINAL FUNCTIONS
Uses computer for word, data processing computational spreadsheets, and computer-aided design.
Relevant database management, retrieval, and revision.
Reviews both electronic and hard file records pertaining to historical information related to a project.
Operates a variety of equipment such as computers, printers, plotters, copier, fax machine, calculator, telephone, drafting tools, architect's scale, engineer's scale etc.
Updates standard drawings and specifications.
Performs related duties as required.
PERFORMANCE APTITUDES
Data Utilization: Requires the ability to coordinate, manage, strategize, and/or correlate data and/or information. Includes exercise of judgment in determining time, place, and/or sequence of operations. Includes referencing data analyses to determine necessity for revision of organizational components.
Human Interaction: Requires the ability provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.
Equipment Machinery Tools and Materials Utilization: Requires the ability to start, stop, operate, and monitor the functioning of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to use conceptual data and information, as well as reference, descriptive, design, advisory, consulting, and synthesis data and information as applicable.
Mathematical Aptitude: Requires the ability to apply advanced algebraic and/or calculus concepts, including integration of related functions and to perform and interpret statistical calculations.
Functional Reasoning: Requires the ability to apply principles of logical or synthesis functions. Ability to deal with several concrete and abstract variables and to analyze major problems that require complex planning for interrelated activities that can span one or several work units.
Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.
ADA COMPLIANCE
Physical Ability: Tasks involve the regular and, at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, and crawling and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (20-50 pounds).
Sensory Requirements: Tasks require visual and auditory perception and discrimination and oral communications ability.
Environmental Factors: Tasks may risk exposure to heat, odors, noise, smoke, vibrations, wetness, humidity, dusts, disease, machinery, and bright or dim light.
PERFORMANCE INDICATORS The work performance of supervisory personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein:
Knowledge of Job: Is knowledgeable in the methods, policies, and procedures of the Department pertaining to specific duties of the position. Is knowledgeable in the laws, ordinances, standards and regulations, pertaining to the specific duties and responsibilities of the position. Has thorough knowledge of the organization of the City and of related departments and agencies. Has the ability to comprehend, interpret, and apply regulations, procedures, and related information. Has knowledge of the principles and practices of engineering design, project management, construction, etc. Has knowledge of and skill in the use of equipment, tools, and materials used in engineering design. Has knowledge of modern office practices and equipment. Has knowledge of proper English usage, vocabulary, punctuation, and spelling; has knowledge of basic mathematics. Is able to type accurately at a rate sufficient for the successful performance of assigned duties. Knows how to operate and maintain a variety of office equipment as necessary in the performance of daily activities. Is skilled in applying a responsible attention to detail as necessary in preparing reports and correspondence. Is able to read and interpret various materials pertaining to the responsibilities of the job. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to use independent judgment in performing routine and non-routine tasks. Has the ability to plan, organize, and prioritize daily assignments and work activities. Is able to offer assistance to fellow employees as necessary. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Knows how to perform duties in a courteous manner and with the utmost integrity in the best interest of the public. Has the mathematical ability to handle required calculations. Has knowledge of the occupational hazards and safety precautions of the industry. Is capable of working under stressful conditions as required. Knows how to react calmly and quickly in emergency situations.
Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high-quality communication and interaction with internal and external entities with which the position interacts.
Quantity of Work: Performs described essential functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.
Dependability: Assumes responsibility for completion of assigned functions. Completes assigned work within deadlines in accordance with directives, policies, standards, and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.
Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides sufficient notice to upper management with respect to vacation time and leave requests.
Initiative and Enthusiasm: Exhibits an enthusiastic, self-reliant, and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.
Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advisement where appropriate and researches issues, situations, and alternatives before exercising judgment.
Cooperation: Accepts supervisory and managerial instruction and direction and strives to meet the department's goals and objectives. Questions such instruction and direction when clarification of results or consequences is justified (i.e. poor communications, variance with established policies or procedures etc.). Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.
Relationships with Others: Shares knowledge with managers, supervisors, and coworkers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships intra- and inter-departmentally and with external entities with which the position interacts. Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.
Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions, and discussions on time. Implements work activity in accordance with priorities and estimated schedules.
Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.
Planning: Plans, coordinates, and uses information effectively to enhance activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates ways, means, and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges, and allocates manpower financial and other designated resources to achieve such goals and objectives.
Organizing: Efficiently organizes own work and that of subordinate staff. Ensures that personnel understand what results are expected of them and that each is regularly and appropriately informed of all matters affecting or of concern to them.
Staffing: Works with upper management, where appropriate, to select and recommend employment of qualified personnel. Personally, directs the development and training of personnel under charge, ensuring their proper induction, orientation, and training.
Leading: Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership and how such principles are to be applied. Provides adequate feedback to personnel under charge concerning their performance. Commends and rewards personnel under charge for outstanding performance and takes timely and appropriate disciplinary action as necessary. Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives.
Controlling: Provides a work environment that is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of established standards, methods, and procedures.
Delegating: Assigns duties as necessary and/or appropriate to meet goals enhance abilities of personnel under charge build their confidence and assist them in personal growth. Has confidence in personnel under charge to meet new or additional expectations.
Decision Making: Exercises discretion and judgment in developing and implementing courses of action affecting functions under charge. Recognizes when a particular policy, procedure, or strategy does not foster the desired result and moves decisively and explicitly to develop and implement alternatives.
Creativity: Regularly seeks new and improved methodologies, policies, and procedures for enhancing the effectiveness of functions under charge. Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change that supports achievement of goals and objectives.
Human Relations: Strives to develop and maintain excellent rapport with personnel under charge. Listens to and considers their suggestions and complaints and responds appropriately. Establishes a work environment to promote and maintain mutual respect.
Policy Implementation: Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Adheres to policies in the discharge of duties and responsibilities and ensures the same from personnel under charge.
Policy Formulation: Maintains awareness of changes in operating philosophies and policies and routinely reviews policies to ensure any changes in philosophy or practice are appropriately incorporated into functions under charge. Recognizes and understands the relationship between operating policies and practices and morale and performance.
The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Exempt: Yes
Type: FT Employee
Department: Utilities
Location: Engineering