Eng Supp Spec 3 - Engineering Operations Specialist

First Tek, Inc.

Vancouver, WA

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JOB DETAILS

SKILLS

Administrative Skills, Adobe Acrobat, Adobe Flash, Application Programming Interface (API), Aviation Industry, Billing, Budgeting, C Programming Language, Calendar Management, Capital Expenditure (CAPEX), Conferences, Consulting, Contract Management, Contract Requirements, Customer Support/Service, Data Collection, Data Entry, Data Management, Design Document, Design Verification, Detail Oriented, Document Management, Documentation, Documentation Standards, Driver's License, Engineering Drawing, Ergonomics, Federal Contracts, Federal Laws and Regulations, First Aid, Forecasting, Government, Hand Tools, Hazard Analysis, Hazardous Materials/Substances, High Voltage (HV), IRC (Internet Relay Chat), Identify Issues, Internet/Online Service, Interpret Regulations, Logistics Management, Material Moving, Meeting Minutes, Metrics, Microsoft Project, Microsoft SharePoint, Microsoft Windows Network, Negotiation Skills, On Site Support, Organizational Development/Management, Organizational Skills, Performance Analysis, Performance Reviews, Plan Meetings, Policy Development, Problem Solving Skills, Procedure Development, Process Development, Process Hazard Analysis (PHA), Process Sheet, Product Reviews, Project Design, Project Engineering, Project Estimates, Project Evaluation, Project Lifecycle, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Regulatory Submissions, Reimbursement, Relational Databases (RDBMS), Request for Information (RFI), Resource Management, Risk, Risk Management, Safety Systems, Safety Training, Safety/Work Safety, Seminars, Skype, Staff Training, Statement of Work (SOW), Support Documentation, Surveillance, Team Player, Technical/Engineering Design, Testing, Time Management, Training Program, Transportation Routing, United States Department of Energy (DOE), Vehicle Driving, Vendor/Supplier Selection, WebEx, Willing to Travel, Work From Home

LOCATION

Vancouver, WA

POSTED

1 day ago

F_0139_HIRING_SAFETY_TRAINING_MATRIX 3_TEGO.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Engineering Support Specialist 3 - Engineering Operations Specialist

Work Group Location

Vancouver, WA

Specialty

Project Support

Offsite Work Eligibility*

Routine Telework Eligible

Organization

TEGO

Number of Days Onsite

2-3 days per week

Hours

Full-Time, up to 40 hours

Additional Information

This assignment will be full-time in office during a 4 month training period, after which some telework options may be available at the discretion of the BPA Supervisor.

Overtime

5% anticipated

On-Call

No

Travel

Up to 10% travel for meetings and training

FN Status

NOT open to Foreign Nationals

* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This contract Project Coordinator/ Engineering Support Specialist assignment will work within the Transmission Engineering Grid Expansion (TEGO) organization and will provide support and assistance to various engineering organizations, supporting Project Engineers (PE), Contracting Officers Representatives (COR) and other personnel in the document management requirements for tracking and management of transmission projects. This assignment will track project milestones, maintain, track, review, update, and organize project engineering records, respond to customer and stakeholder inquiries and request for information, and provide accurate record keeping for the organization.
This assignment will also coordinate, compile, maintain, document, and process project design work submitted to the organization via the BPA Submit inbox. This process ensures designs from external Architecture & Engineering (A&E) service contract firms are received and processed in a timely and appropriate manner. This assignment will receive, record, track, monitor and shepherd drawing packages through the submittal, comment / edit, and final phases, verifying designs are submitted to the appropriate BPA organization / subject-matter-expert (SME) for comment and returned to the applicable A&E vendor for any necessary corrections. This assignment will also support the non-cfte management requirements for the TE Grid Expansion organization. Requirements will include tracking, monitoring and reporting of administrative requirements associated with specific administrative tasks as assigned by the COR.

Organization

Grid Expansion supports the transmission capital program by providing additional resources capacity through contract management. It applies CO and COR management practices, processes and tools to facilitate execution of both capital work and expense work associated with capital work. CORs ensure that contracts meet performance requirements through technical monitoring and administration. The Grid Expansion organization ensures uniform practices for CORs so that contract execution is effective, timely and efficient.

The Business Performance and Oversight organization is part of the Transmission Engineering Grid Expansion group. TEGO supports successful implementation of contract workload by providing project forecasting, analysis, reporting, metrics management, and liaising with contractors to ensure complete documentation is collected. Additionally, TEGO will facilitate the development and improvement of Transmission Engineering Grid Expansion s policies, processes, procedures, and training program for TEG CORs. The ideal candidate for this role is organized, detail-oriented, with strong time and data management skills.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Serve as primary point-of-contact and subject matter resource for BPA Submit inquiries, submittals, and appropriate processing, which may include:

Provide on-going support, document coordination and communication for projects contracted to external A&E firms, Project Management Teams, Design Teams, Transmission Field (TF) Org, and other relevant parties, shepherding project designs between appropriate BPA design team and applicable vendor, validating timely responses and distributions.

Receive and distribute emails for the BPA Submit and/or Procore process, which may include:

Receive inbound emails from contracted A&E firms and internal BPA teams to record, validate, trouble-shoot, route and process as per established procedures.

Maintain and track project milestones in the BPA Submit and/or Procore process Tracking sheet, which may be used by PMs, project teams, internal design teams and others.

Review A&E contracted design submittals to validate compliance with BPA standards and requirements prior to distribution to appropriate internal design teams for technical engineering review.

Coordinate with various design organizations to distribute design submittals to appropriate organizations.

Track design submittal due dates and maintain design submittal schedule, track emails with each project.

Identify and resolve design review issues by coordinating with BPA design reviewers and corresponding A&E firms. This work may include modifying design packages, drawing lists, and set files in ProjectWise, extensive communication, and collaboration with multiple parties, both internal and external.

Assist A&Es with miscellaneous action requests such as deleting or moving files in ProjectWise.

Upload and maintain ProjectWise Facility Folders, including comments and remarks from emails.

Assist project engineers, CORs, and other personnel as necessary with project tasks, which may include:

Track and monitor project milestone schedule and dates with the use of various or applicable reporting tools. Perform or request edits as needed in systems such as Microsoft Project (MSP), working with PEs and CORs on a 1:1 basis to assist with this data management.

Assist customers and stakeholders with obtaining engineering records.

Develop, maintain, and perform data-entry for project-specific SAALSA (Structured Asset Attribute Lifecycle Supplemental Attachment) files.

Provide documentation for action Items and decisions made during meetings.

Track and follow up on action items assigned to and assigned by the BPA manager or project engineer.

Research and identify who to contact when action items are complete, and a subsequent action can begin.

Monitor and track resource commitments from other groups as requested by the PE, using the organization s resource tools.

Organize, coordinate, and schedule meetings for TEE project engineers and CORs, which may include managing multiple calendars; arranging meeting accommodations (onsite or offsite meeting/conference rooms), and amenities (phone bridge, WebEx, Skype, video, audio and other equipment); gathering, compiling, or drafting required materials, such as agendas, presentations, hand-outs, etc.; obtaining access for guest speakers or other visitors; and providing visitor escort as requested.

At the request of a BPA manager or PE, plan and coordinate site visits including scoping site visits, field reconnaissance visits, by arranging appropriate dates, times, transportation (commercial air, BPA air, Government vehicles, etc.), lodging, and permissions (if needed); and working with TEN Administration team to book travel for BPA Employees.

Attend and/or facilitate meetings. Take notes or meeting minutes and transcribe and distribute as appropriate.

Facilitate rescheduling or cancelling meetings in absence of the PE.

Coordinate with the Transmission Design organization to route drawing packages for PE Review.

Prepare and draft equipment list for materials, equipment, or supplies necessary to meet scoping project timelines and/or maintenance requirements.

Pull drawings from BPA s drawing management system (ProjectWise); organize into .pdf files and/or produce paper plots.

Provide maintenance, tracking, and reporting for a variety of organizational databases. Perform data synchronization checks between different databases and Systems of Record (SORs) and implement or request changes when necessary.

Provide records maintenance within SharePoint, including physical and electronic official files, retention, and conformance.

Scan records for digital archiving.

Coordinate with PE s and others, as needed to resolve documentation or record discrepancies.

Assist in compilation of reference data for relational databases by gathering data from existing engineering drawings and/or paper records.

Keep the SharePoint program site current by investigating new features and ways to create program efficiencies.

Perform data tracking, utilize existing SharePoint filing system to confirm standard project documentation is up to date.

Maintain SharePoint Lists and Tools and provide recommendations for new uses, features, and/or enhancements.

Establish, maintain, and administer SharePoint organization, team, and other meeting/project sites including setting up document repositories, calendars, workspaces, and tracking lists.

Assist in managing the organization s SharePoint content and permissions as per established processes and criteria.

Review Concept Design Documents (CDDs), Statements of Work (SOWs), project tasks, schedules, and material requests (MRs) by comparing them to original project scope and communicate potential conflicts with PM, PE and/or subject matter experts (SMEs).

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

Bachelor's degree in business management, Logistics Management, Engineering, or a related technical field is preferred.

6 years of experience is required with an applicable bachelor s degree.

8 years of experience is required with an applicable associate degree.

10 years of experience is required without a degree or applicable degree.

Experience must be consistent with the specific requirements of project coordination/control and progressively more technical in nature. Must be capable of applying a diversified knowledge of principles and practices in assigned technical areas.

Required Technical Skills & Experience (required on matrix)

Experience should include coordination support for project efforts including timeline tracking throughout project lifecycle.

3 years of relevant work experience in administrative / project support functions for engineering or other technical fields.

3 years of experience storing, manipulating, and organizing large numbers of files and folders using Microsoft Windows networks or other document management programs.

2 years of experience using SharePoint sufficient to edit and maintain site.

Working knowledge of automated data systems

Additional Requirements (not required on matrix)

Valid U.S. Driver s License is required

PPE Requirements

White Hard Hat

Footwear: ASTM F 2413-11 with an EH Rating or ASTM F2413-18 with an I/C/EH Rating. Footwear must lace up over the ankle and have a rigid sole and heel. The exterior of the boot must be made entirely of natural materials (all leather or leather and rubber combination) to conform to Arc-Flash requirements.

Additional PPE required by State or Federal OSHA for the work being performed. Refer to Ad-hoc PPE Requirement Appendices.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:

Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.

Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX

CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX

Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Kammy Rogers-Holliday

Date

3/15/26

CFTE Job Title

Engineering Support Specialist 3

Org

TEG

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Hard hat, boots

Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

Choose an item.

Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B

Operating office tools (paper cutter, paper punch, staplers, etc.)

None Identified

C

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

C

Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

C

Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

C

Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.

Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

C

Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

Choose an item.

Defensive/Distracted Driving (HRMIS 017057)

Choose an item.

Worker operates forklifts

Forklift Certification

Choose an item.

Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.

Worker operates hand tools

None Identified

Choose an item.

Worker uses personal protective equipment

Personal Protective Equipment

C

Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.

Shock & Arc Flash Basic

Choose an item.

Shock & Arc Flash Advanced / Refresher

Choose an item.

Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.

Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.

Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.

Worker exposed to hot and/or cold environments

None Identified

Choose an item.

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.

Herb Certification 8-hr

Choose an item.

Hazardous Communication

Choose an item.

Worker exposed to lead2

Lead Awareness

Choose an item.

Lead Worker Training

Choose an item.

Worker exposed to mercury

None Identified

Choose an item.

Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.

Worker exposed to silica2

Silica - Awareness

Choose an item.

Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.

Fall Protection, General

Choose an item.

Fall Protection, Advanced

Choose an item.

Ladder Safety

Choose an item.

Fall Protection, Advanced (TLM)

Choose an item.

Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)

Required only if specified in the API

Choose an item.

Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.

Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee

Choose an item.

1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training

SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B

X

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Choose an item.

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Choose an item.

General Comments

BPA Requesting Manager Comments/Additional Considerations:

This is an office position.

F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624

Eng Supp Spec 3 - Engineering Operations Specialist

First Tek, Inc.

Vancouver, WA

About the Company

First Tek, Inc.

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