Eng Supp Spec 2 - Engineering Operations Specialist

This assignment will collaborate and work closely with Specialty Services (TFHS) supervisory, Central Electrical Services (TFHE) supervisory, TFH supervisory, Contracting Officer s Representatives (CORs), Contract Specialists, Contracting Officers (COs), Investment Recovery (IRC) personnel, Shipping and Receiving and a variety of TFH s customers, both internal and external. With oversight and approval from the BPA manager, Contracting Officer s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following: Provide construction contractor with detailed lists of project materials and quantities required.

API_ESS2_TFH_20260917_CORA.docx

*** | SUPPLEMENTAL LABOR MANAGEMENT OFFICE

ADDITIONAL PROCUREMENT INFORMATION (API)

Title & Level

Eng Supp Spec 2 Engineering Operations Specialist

Work Group Location

Vancouver, WA

Specialty

Construction and Maintenance Material Coordinator

Offsite Work Eligibility*

Situational Telework

Organization

TFH

Number of Days Onsite

5 days per Week

Hours

Full-Time, up to 40 hours

Additional Information

Overtime

5% anticipated



On-Call

No



Travel

Up to 10% travel within the BPA service area to support clients/attend meetings



FN Status

NOT open to Foreign Nationals



* Current telework, remote work and onsite support is based on BPA s business needs and is subject to change or termination at any time.

** Assignments with the Remote Designation must reside in WA, OR, ID or MT. Case-by-case exceptions may apply only when in the best interest of BPA.

OVERVIEW

Assignment

This full-time contract Engineering Support Specialist assignment will provide materials coordination and support to the Construction and Maintenance Services (TFH) group at *** (BPA). This assignment will provide support in validating that government-furnished project materials are available to construction contractors as indicated in the contract release and work schedule. This assignment will collaborate and work closely with Specialty Services (TFHS) supervisory, Central Electrical Services (TFHE) supervisory, TFH supervisory, Contracting Officer s Representatives (CORs), Contract Specialists, Contracting Officers (COs), Investment Recovery (IRC) personnel, Shipping and Receiving and a variety of TFH s customers, both internal and external.

Organization

Construction and Maintenance Services (TFH) provides central electrical and general craft services for constructing new and upgraded electrical facilities. This organization is responsible for restoration of failed or damaged facilities in emergencies in concert with maintenance districts. Construction planning, leads in work and outage step plans, and ensures project preliminary designs meet requirements for constructability.

ASSIGNMENT RESPONSIBILITIES

Note: All official drafts, documents and recommendations, as listed below, must be reviewed, finalized and approved / accepted by appropriate BPA manager or other federal personnel with the authority to do so.

Review Bills of Materials, availability of Government Furnished Materials (GFM) and Material Request (MR) Order Status Reports for long lead items to validate materials for project(s) are ordered and will be available at time of construction Notice to Proceed (NTP).

With oversight and approval from the BPA manager, Contracting Officer s Representative (COR), Contract Specialist and/or the Contracting Officer (CO) and using established guidelines, perform the following:

Provide construction contractor with detailed lists of project materials and quantities required.

Provide external stakeholders with a pre-defined written and/or verbal overview of technical specifications regarding material procedures.

Following established procedures, run pre-defined reports to identify materials that will not be available for project and submit written notification to project team, including the construction contractor.

Alert the Project Manager (PM) and/or project team of any material issues and keep updated throughout resolution.

With oversight and approval from BPA manager, COR, CO and/or other appropriate personnel, assist in expediting materials, tracking down missing or incomplete shipments of materials, and resolving material availability issues.

Monitor MR Need Dates; coordinate with the Ross Warehouse to facilitate / arrange pick up of project materials as well as communicate whether material is to be shipped or staged for release to a construction contractor.

Coordinate, facilitate and schedule release of BPA materials to construction contractor(s), as per contract requirements / agreements.

Work closely with Receiving, Shipping, and Contract Specialists to validate that material inventories are accurately filled, loaded and transported to the appropriate location in time to keep project(s) on schedule.

Create inventory worksheets for use during a physical inventory.

Create MRs as needed upon request from the construction manager / construction contractor based on the identified required items and quantities following pre-established procedures.

Using established guidelines and procedures process material returns. Collaborate and coordinate with Investment Recovery (IRC) for the return of project materials for future utilization or disposal. Provide copies of Material Return Receipts to IRC, detailing work orders and associated Material Requests.

Monitor, track and report all material utilized during subject project(s) and calculate cost of materials wasted, lost or damaged by construction contractor. Provide materials cost detail, including recommendations on the potential for chargeback to contractor(s).

Attend a variety of meetings, providing material status report/updates to project manager(s) and construction contractor(s) as requested.

Extract BES, Asset Suite and PowerBI reports and perform analysis of material charges against subject project work orders, verifying accuracy; work with the BPA manager in resolving the discrepancies identified.

Participate in the TFH improvement process by providing recommendations for new and/or revised procedures, processes and guidelines; and, by meeting and collaborating with TFH staff to determine best practices and assisting with the development / drafting of procedural changes, updating workflow processes, and defining subsequent associated training.

As requested, assist in the above areas and with other assigned tasks related to the delivery of government-furnished materials to construction contractor.

Mark documents and maintain filing system(s), files, emails and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP)). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.

REQUIREMENTS

Education & Corresponding Experience (required on matrix)

High school diploma or equivalent is required

Bachelor s degree in business administration, supply and logistics management, construction management or engineering or a closely-related technical field is preferred.

This is a Level 2 position: 5 years of engineering operations experience, supporting construction logistics and engineering operations or a related field is required.

The technical experience must be consistent with the specific requirements of engineering operations and progressively more technical in nature.

Must possess broad knowledge of engineering operations policies and procedures involving material and equipment inventory and control.

Knowledge of and experience with processes, automated records and control systems for acquisitions, accountability, control and disposal of facilities, equipment, materials, supplies, and other resources.

Required Technical Skills & Experience (required on matrix)

Experience with Oracle based Enterprise Resource Planning software.

Experience with Excel Visual Basic for Applications (VBA).

Working knowledge of SharePoint, sufficient to enter and retrieve data.

Preferred Skills & Experience (optional on matrix)

Extremely detailed oriented and capable of working independently in support of multiple complex projects.

Able to identify problems and articulate them to leadership in a manner that is easily understandable and timely.

Possess oral communication skills that allow for the conveyance of technical advice and information to clients and coworkers who have varying degrees of understanding of the subject matter.

Comfortable working from a given set of rules, guides or processes.

Excellent customer service and communication skills. Display calm and customer-oriented attitude in fast-paced and sometimes stressful conditions.

Possess a high level of organizational abilities, multi-tasking skills and be detail-oriented.

Able to manage support to assigned projects, and given a set of guides, able to formulate and provide advice to clients to achieve desired outcomes.

Additional Requirements (not required on matrix)



Valid U.S. Driver s License is required.

Hazards & Risks



Assignment requires a minimum level of physical ability sufficient to lift, carry, move and stack equipment weighing up to 40 pounds. Bending stooping, lifting, kneeling, reaching and walking for short distances (up to 500 yards) may be required.

Appendices

The following appendices apply to this assignment and may be downloaded from the Fieldglass Reference Library:



Offsite Work

Training Expectations (Worker is expected to keep current on the latest technologies and skills required for the assignment.)

Training Type

Details

Provided by



Asset Suite



BPA



Cascade



BPA



Supply Ordering



BPA

Attendance at all conferences, workshops, training, etc. must be pre-approved by SLMO. Requests will be reviewed on a case-by-case basis. Approval is subject to the most current guidance provided to SLMO by BPA or DOE and is subject to change at any time. SLMO reserves the right to negotiate attendance on billable/non-billable hours and reimbursement of travel costs with the supplier. Reimbursable travel costs must adhere to the Federal Travel Regulations and be submitted via an expense sheet in Fieldglass.

CLOSELY ASSOCIATED RESPONSIBILITIES & REQUIRED ASSOCIATED MITIGATION MEASURES

The following is a list of potential inherently governmental risk areas and the measures that SLMO-Compliance has determined must be in place, via processes and procedures, to mitigate the associated risks. The BPA manager s acceptance of the API or CWSD serves as their attestation that all applicable mitigation measures listed below are or will be established and adhered to in their organization.

Area of potential Closely Associated / Inherently Government function

Mitigation Measures

Access to Confidential / Sensitive Information

CFTE must sign NDA (Non-Disclosure Agreements) at beginning of assignments. (Does not apply to Craft assignments)

CFTE must complete annual Information Security and Privacy Awareness training.

CFTE must complete and pass background investigations of an appropriate level.

Acquisition Planning / Source Selection

CFTE are not permitted to serve as voting members for acquisition selections.

All purchasing decisions must be made by appropriate federal personnel (Contracting Officers).

All acquisition documents (requirements,
SOW s, evaluation criteria, etc.) must be reviewed, finalized and approved by appropriate BPA federal personnel.

Only Contracting Officers are authorized to obligate BPA funds.

Agency / Org Planning

All drafts, documents, materials and recommendations must be reviewed, finalized and approved by appropriate BPA federal personnel.

Budget / Finance Prep

Only Federal Employees may determine budget priorities & allocations.

BFTE must control and finalize / approve all budgets and related documentation, including that for projects, programs and Organizations.

Contract Management

All Contractual documents, including invoices must be finalized / approved by appropriate Federal personnel.

All contract-related decisions (modifications, changes, performance) must be determined by appropriate federal personnel (COs).

Decision Making

CFTE may provide input and recommendations to decision-makers.

Only appropriate federal personnel may make decisions which obligate BPA resources or to a specific course of action.

Direction & Control
(directing BFTE)

CFTE are not permitted to direct the actions of federal employees (BFTE) or have any control or input into their performance.

Work of BFTE must be assigned by federal manager, supervisor, Program / Resource manager or another appropriate designee.

Disposing Govt. Property

All decisions regarding the disposal of BPA property must be made by appropriate federal personnel; and all property dispositions must be directed and controlled by the Investment Recovery Center (IRC).

Dissemination of Agency/Policy Information / Training

All training and any information that is to be disseminated must be either 1) per established policy, process, procedure, or practice; or, 2) reviewed, finalized and approved by appropriate BPA federal personnel.

Inspection / IT Testing

Processes and procedures must ensure Federal personnel review inspection findings and CFTE recommendations before acceptance or rejection of material(s) / item(s).

HR Support

CFTE may assist with HR functions per established procedures, processes and guidelines (e.g., timekeeping).

All work products must be reviewed and finalized by appropriate federal employees.

Policy Development

BPA s process for Policy development includes multiple levels of federal review prior to acceptance / adoption.

Interpretation of Policy/Regulations

Only BPA federal employees may determine the applicability and interpretation of regulations.

CFTE are not permitted to interpret regulations for or on behalf of BPA. Regulations are interpreted by federal personnel and communicated via standards, guides, policies and processes.

Representing BPA

Contract workers are required to identify themselves and their employer in signature blocks, in introductions and have a nameplate outside their cubicle.

CFTE must receive written VP approval to represent BPA at outside events, such as workshops, seminars or conferences.



Page 4 of 4 F_0121_API_TEMPLATE_030626
CFTE NON-CRAFT HIRING SAFETY TRAINING MATRIX



CONTRACT FULL TIME EQUIVALENT (CFTE)

NON-CRAFT HIRING SAFETY TRAINING MATRIX



Purpose:

The Contract Full Time Equivalent (CFTE) Hiring Safety Training Matrix is a hazard assessment for CFTE personnel routine tasks. It is intended to set a common understanding on training requirements between the CFTE personnel and the *** (BPA) managers/supervisors. BPA Requesting Managers should complete this form and coordinate with BPA Supplemental Labor Office during the procurement process to ensure the CFTE position includes a list of required trainings associated with identified tasks, conditions, and exposures. Each task, condition, and exposure indicate which training courses are required, who shall provide those trainings, and when those trainings shall occur.

This form is intended only as a reference document for contractors.

BPA Requesting Manager

(Last, First MI)

Oliver, Eric S

Date

9/15/2026

CFTE Job Title

Engineering Support Specialist 2

Org

TFH

PPE provided by Supplier or Contractor?

Yes No

If yes, list required PPE: Click or tap here to enter text.



Identify which Supplier or Contractor medical surveillance programs are required, if any*

Respirator User

Asbestos

Lead

Silica

Hearing Conservation

Other: Click or tap here to enter text.

No Medical Surveillance

*BPA Requesting Managers may use equivalent Job Title Position Hazard Assessments or project Job Hazard Analyses as indicators for which medical surveillance programs may be required. Direct any questions regarding medical surveillance program requirements to the BPA Industrial Hygienist, ***, or ***.

Instructions for BPA Requesting Manager: This template has been pre-populated with tasks and hazards generally associated with CFTE non-craft positions. BPA Requesting Managers must review this document during the CFTE procurement process. The BPA Requesting Manager will:

Select the checkbox next to each task/condition/exposure that may be encountered during the normal course of the assignment.

Identify if the mitigation for applicable tasks/conditions/exposures will be provided by BPA or the Contractor (supplier).

Indicate when the mitigation must occur (pre-hire, post-hire, pre-task).

Pre-Hire Training should be completed prior to the CFTE starting their assignment.

Post-Hire training should be completed prior to exposure to a hazardous environment and/or conducting work at a BPA worksite.

Pre-Task Training should be completed prior to conducting the associated task.

Once complete, the BPA Requesting Manager will send the completed document to the Supplemental Labor Management Office.

The listed tasks, conditions, and exposures are not all inclusive. New processes, unusual tasks, or equipment may trigger the need for specialized training. Consult with your local Safety Manager or BPA Safety Training Manager for guidance.

BPA provided safety training will be the same training provided to Federal Workers.

For the General Comments section, BPA Requesting Managers can list anything that was not already covered and provide clarification to the BPA COR to better understand the CFTE position. It may include tasks, conditions, and/or exposures that are unique to a particular position, work site, or person.

For more information on the PHA process/requirement, reference the Safety and Occupational Health Manual, Safety Management Systems Chapter.

Direct any questions regarding training requirements or issues related to this form to the BPA Safety Training Manager, ***, or ***.

Office & Remote Work/Telework Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Exposed to a fire in the building

BPA manager will advise of evacuation protocol and designated gathering location. Annual fire drills will be conducted.

B









Exposed to an earthquake while in the building

BPA manager will advise of evacuation protocol and designated gathering location.

B









Operating office tools (paper cutter, paper punch, staplers, etc.)



None Identified

C







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Performing tasks that may result in repetitive motion injuries, prolonged sitting and computer use

Optional: SUFS Move Safe (HRMIS 016633)

C









Ergonomics

Recognize the hazards and know when it is appropriate to stretch and take breaks; ensure a proper desk, chair, and equipment adjusted at the appropriate level; ensure proper lighting. Any ergonomic assessment to be provided by the supplier.

B









Performing tasks that may result in slips, trips or falls such as carrying boxes and walking on stairs or slick surfaces

Review SOHM Chapter 9

B











Optional: Slips, Trips & Falls Training (HRMIS 015076)

Choose an item.









Adding electronic devices that were not previously part of the home (monitors, chargers, computing equipment, etc.)

None Identified. On-the-job familiarization (if using BPA-issued equipment).

Choose an item.







Travel / Field Operation Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Driving vehicles on public and/or non-public roads

Review SOHM Chapter 19

B











Defensive/Distracted Driving (HRMIS 017057)

Choose an item.









Worker operates forklifts

Forklift Certification

Choose an item.









Worker operates a fire extinguisher

Fire Extinguisher Use

Choose an item.









Worker operates hand tools

None Identified

Choose an item.









Worker uses personal protective equipment

Personal Protective Equipment

Choose an item.









Worker may be exposed to shock and arc-flash hazard

Shock & Arc Flash Awareness

Choose an item.











Shock & Arc Flash Basic

Choose an item.











Shock & Arc Flash Advanced / Refresher

Choose an item.









Worker may contact but will not disturb Asbestos Containing Material (ACM) or Potentially Asbestos Containing Material (PACM) 2

Asbestos Awareness

Choose an item.









Worker required to work in remote areas where bear encounters may take place

Bear Pepper Spray Training

Choose an item.









Worker exposed to rodent and bird droppings1

Biological/Vermin/Hanta Virus

Choose an item.









Worker exposed to hot and/or cold environments





None Identified

Choose an item.







Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



Worker exposed to chemicals, such as herbicides or pesticides;

Herbicide Cert. Ref. 4-hr

Choose an item.











Herb Certification 8-hr

Choose an item.











Hazardous Communication

Choose an item.









Worker exposed to lead2

Lead Awareness

Choose an item.











Lead Worker Training

Choose an item.









Worker exposed to mercury

None Identified

Choose an item.









Worker exposed to noise2

Hearing Conservation (Initial)

Hearing Conservation (Annual)

Choose an item.









Worker exposed to silica2

Silica - Awareness

Choose an item.









Worker works at heights higher than 4

Fall Protection, Awareness

Choose an item.











Fall Protection, General

Choose an item.











Fall Protection, Advanced

Choose an item.











Ladder Safety

Choose an item.











Fall Protection, Advanced (TLM)

Choose an item.









Worker is required to take first aid and may be called on to render first aid for: workers on high voltage lines and/or equipment; worker works in remote areas

First Aid/CPR/AED

(Red Cross or AHA Accredited)



Required only if specified in the API

Choose an item.









Worker performs work alone in remote areas

Wilderness Adv. First Aid

Choose an item.









Worker may prepare, transport or receive hazardous materials

DOT 1: Introduction, Classification, and the Hazardous Materials Table

DOT 2: Packaging, Labeling, Marking, and Placarding

DOT 3: Shipping Papers

DOT 4: Loading and Storage

DOT: Security for Shipment of Hazardous Materials

Hazardous Materials: Shipping Lithium Batteries under DOT Exemptions

DOT Hazardous Material Awareness for the General Hazmat Employee









Choose an item.







1 BPA workplace manager to review Hantavirus Prevention Procedure 420-240-1 before performing task.

2 These exposures may require enrollment in a Medical Surveillance Program. Ensure page 1 is marked accordingly.

Other Specific Hazards

Task / Condition / Exposure

Required Training

Contractor (C) or BPA (B) Provided

Pre-Hire Training

Post-Hire Training

Pre-Task Training



SAMPLE: Worker may make infrequent visits to field locations or substations

Worker complete the PPE assessment in the SOHM to determine need for PPE such as hard hat, safety glasses, hearing protection, safety vests, Arc Flash clothing or steel-toed boots.

B



X





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General Comments

BPA Requesting Manager Comments/Additional Considerations:

Click or tap here to enter text.



F_0139_HIRING_SAFETY_TRAINING_MATRIX_121624