EMS TIMECARD COORDINATOR

EMS Timekeeper Job DescriptionJob Title: EMS Timekeeper / Payroll Timecard CoordinatorDepartment: Operations / Payroll SupportReports To: Operations Manager, Payroll Manager, or Human Resources DirectorPosition SummaryThe EMS Timekeeper is responsible for reviewing, auditing, and approving employee timecardsto ensure accurate payroll processing. This position works closely with field supervisors,scheduling staff, payroll personnel, and employees to verify hours worked, adjust pay codes,reconcile schedule discrepancies, and ensure compliance with company policies, laborregulations, and collective bargaining agreements when applicable.Essential Duties and Responsibilities Review and audit employee timecards for accuracy, completeness, and compliance withcompany policies. Verify scheduled shifts against actual hours worked using scheduling and timekeepingsystems. Adjust pay codes as necessary for overtime, training, PTO, sick leave, bereavementleave, jury duty, shift differentials, and other payroll-related items. Correct scheduling discrepancies and ensure timecards accurately reflect approved workschedules. Research and resolve missing punches, attendance exceptions, and payroll discrepancies. Communicate with employees, supervisors, and managers regarding timekeeping issuesand required corrections. Ensure overtime calculations comply with federal, state, local, and organizationalrequirements. Maintain accurate records and documentation supporting payroll adjustments andapprovals. Monitor payroll deadlines and ensure all timecards are reviewed and approved withinestablished timelines. Assist with payroll audits and provide reports related to attendance, labor utilization, andpayroll accuracy. Support compliance with labor agreements, company policies, Fair Labor Standards Act(FLSA), and applicable regulations. Generate and distribute timekeeping reports as requested by management. Identify trends or recurring timekeeping issues and recommend process improvements.Knowledge, Skills, and Abilities Knowledge of payroll and timekeeping practices.