Employee Experience & Talent Coordinator

We're looking for an Employee Experience & Talent Coordinator to help us hire great people and make our office a place people genuinely love coming to. You'll sit on the People team, splitting your time between recruiting coordination and employee experience — scheduling interviews and running a great onsite candidate experience, keeping our office and employee events running smoothly, and supporting new hires as they onboard.
This is a highly in-person role: you'll be in our New York office four days a week, and you'll be the person who makes the day-to-day experience — for candidates, new hires, and the team — feel organized, warm, and well run.
You'll do well here if you like variety, don't mind switching gears a few times a day, and take real pride in the small things that make an office, hiring & people processes, feel well run. Bonus points if you're already using AI in your day-to-day and are eager to find smarter, more efficient ways to run our tools and workflows.

What You Bring
1–3 years of experience in recruiting coordination, office management, or a related operational role
Strong organizational skills — you can juggle multiple schedules and priorities without dropping details
A warm, people-first approach — you make candidates and employees feel welcome
Experience with Recruiting ATS platforms, calendar tools and HRIS systems a plus (Ashby or HiBob for example)
Resourcefulness — you figure things out and take initiative rather than waiting to be told
Startup or fast-paced environment experience
Excitement to be in office four days a week and help build the culture in person

What You'll Do
In-Office Experience & Employee Events
Own the day-to-day office experience — keeping the space tidy, stocked, organized, and welcoming
Manage vendor relationships (cleaning, maintenance, food & beverage, security) and hold them to a high standard
Plan and run in-office events, team lunches, happy hours, and other employee experience moments
Coordinate logistics for visitors, onsite candidates, and company gatherings
Manage office access including badge distribution
Host guests, candidates, and visitors so every visit reflects well on the company
Support space planning, furniture moves, and office improvement projects
Recruiting Coordination
Schedule and coordinate interviews across multiple open roles, keeping candidates, interviewers, and hiring managers aligned
Own the onsite candidate experience — greeting candidates, running interview days smoothly, and making sure every visit feels polished
Communicate with candidates throughout the process so they always know what's next
Use Ashby ATS's scheduling tools to automate where you can and keep manual work to a minimum
Keep our applicant tracking system accurate and up to date with candidate stages and notes
People Operations
Support new hire onboarding so first days are smooth and welcoming (paperwork, system access, first-day setup, etc.)
Help prepare onboarding materials, schedules, and workspace setup
Field People-related questions on onboarding, HR data, benefits, and employment verifications
Process employee changes in HiBob and partner with IT and Payroll to keep new hire information accurate
Maintain and update People team documentation as processes change
Pitch in on People team projects as they come up