Emergency Management Coordinator/Planner

Posting Details

Posting Summary

Working Title Emergency Management Coordinator/Planner Role Title Emergency Coordinator II Role Code 69152-FP FLSA Exempt Pay Band 04 Position Number 28000588 Agency Northern VA Community College Division NV280-VP Administration Work Location Fairfax County - 059 Hiring Range $75,000-$85,000 Emergency/Essential Personnel Yes EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

Monday-Friday. 8:30am-5:00pm; Emergency situation may require modification or additional work times.

Sensitive Position Yes Job Description

General Description:

This position oversees all phases of emergency management at various campuses and any off-campus locations. This position provides support and collaboration on College-wide emergency management preparation and campus readiness to ensure compliance with Federal and state laws and regulations, as well as College initiatives, policies and procedures.

• This position is not eligible for telework. *

Duties and Tasks:

• On a 24/7 basis, coordinate response and recovery efforts to campuses before, during and after an incident or planned event. Respond directly to the incident/event as necessary or directed.
• Serve as a liaison to faculty, staff, and students on assigned campuses, and local governmental agencies, community organizations, or others to explain and provide technical assistance on emergency management program specifics, planning and preparedness, and requirements.
• Meet with campus/college leadership regularly to ensure open communications on planning and procedures to assure that college employees and organizational units are ready to respond in practical, productive ways to emergencies and to ensure compliance with mandated Federal, state, and college emergency management regulations.
• Provide review and compliance assurance with emergency management activities including but not limited to Governor's Executive Orders, Clery Act, College policies and procedures and other related emergency management responsibilities.
• Coordinate, create and maintain all OEMS planning documents to include the College Continuity of Operations Plan (COOP), the College Emergency Operations Plan (EOP), the College Emergency, Status, and Other Communications Protocols, the Family Assistance Center Plan, and the College Emergency Action Plan (EAP).
• Work closely with the Emergency Management Coordinator/Trainer to determine compliance, delivery and after-action reporting. Prepare updates/changes to emergency plans accordingly.
• Prepare reports of findings and recommendations, as well as justifications for changes, to the Director of OEMS. Represent the College on committees and/or outside groups that further the development of emergency preparedness and planning.

Must be able to pass a fingerprint-based criminal background check.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSA's:

• Understanding of emergency management procedures and planning processes and technologies
• Ability to implement and improve a broad-based, practical, and effective emergency management program and planning documents.
• Ability to effectively and appropriately relate, network and communicate with senior executives, Administrative Council, College governance, and College employees at all levels, as well as with external offices and agencies such as the Virginia Department of Emergency Management, local emergency management offices, FEMA, and the Department of Homeland Security.
• Ability to collect, organize, retain, analyze, and produce information related to emergency management and emergency response.
• Ability to communicate and work effectively during high stress situations.
• Ability to make effective presentations to large and small groups.
• Ability to prepare technical reports.
• Ability to recognize training, exercise, and planning deficiencies and correct deficiencies in collaboration with other OEMS personnel.
• Ability to understand the mission and strategic direction of the College.
• Ability to use, and to assist others in using, traditional or advanced planning, training, and exercise techniques for assessing needs and formulating responses.
• Ability to use technology to work and communicate remotely or from the Emergency Operations Center.
• Ability to work well in teams.
• Ability to be flexible, work with minimal direction, and work independently.
• Working knowledge of emergency preparedness principles, preparedness, continuity planning, and incident management concepts.
• Excellent English speaking and writing skills and effective communication skills.
• Demonstrated ability to manage multiple priorities, work independently, exercise initiative, and rapidly learn new operational processes and regulatory requirements.

Minimum Work Experience:

• Coursework applicable toward the Emergency Management Institute's Advanced Professional Series (APS).
• Certification in the FEMA Professional Development Series (PDS) or completion of all required courses.
• Completion of FEMA IS 100.c, 130.a, 200.c, 201.a, 360, 363, 700.b, 800.d.
• Experience supporting, coordinating, implementing, or developing emergency preparedness, continuity, safety, operational, or emergency response initiatives.
• Experience coordinating across departments, stakeholders, or operational units in a complex organizational environment.
• Experience assisting with training, exercises, drills, presentations, or emergency preparedness outreach activities.
• Pass a background investigation.
• Pass the Criminal Justice Information Services (CJIS) background and training.
• Must be able to complete FEMA 300 and 400 courses within one year of hire.
• Must be able to complete the Homeland Security Exercise and Evaluation Program (HSEEP) within one year of hire.
• Unrestricted Valid Driver's License in good standing.

Additional Considerations

• Certified Emergency Manager (CEM), Associate Emergency Manager (AEM), or other relevant emergency management certifications.
• Experience leading, designing, or managing emergency management, continuity, operational resilience, preparedness, or safety programs within a complex organization.
• Training and/or experience in emergency preparedness, emergency response, continuity planning, campus operations, public safety, or related operational environments.
• Experience working in higher education, government, public safety, facilities operations, emergency preparedness, continuity, homeland security, safety, or related operational environments.
• Experience developing, facilitating, or evaluating emergency training programs, exercises, drills, outreach initiatives, grant writing, and/or grant management activities.
• Experience in one or more emergency management functional areas, including preparedness, mitigation, response, recovery, continuity of operations, operational resilience, or crisis management.
• Experience coordinating or collaborating with public agencies, emergency services, public safety entities, or external stakeholders.
• Experience developing or supporting Emergency Operations Plans (EOPs), Continuity of Operations Plans (COOPs), Emergency Action Plans (EAPs), or related operational plans.
• Familiarity with National Incident Management System (NIMS), Incident Command System (ICS), and higher education emergency preparedness practices.

Operation of a State Vehicle Yes Supervises Employees No Required Travel

Maybe required to travel between NOVA Campuses.

Posting Detail Information

Posting Number CLS_4632P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 08/05/2026 Job Close Date 08/19/2026 Open Until Filled Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Namrata Singh

nsingh@nvcc.edu

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/99491

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.

• Yes

• No

• • I understand that this position is not telework eligible and I will be required to attend work in-person.

• Yes

• No

• • I understand this position is located in Virginia and I will be required to reside in the DMV metro area.

• Yes

• No

• • Do you now, or will you in the future, require sponsorship for an employment visa?

• Yes

• No

• • Are you applying for this position to satisfy an OPT training requirement for your educational program?

• Yes

• No

• • Do you have coursework applicable toward the Emergency Management Institute's Advanced Professional Series (APS) ?

• Yes

• No

• • Do you have certification in the FEMA Professional Development Series (PDS) or completion of all required courses ?

• Yes

• No

• • Have you completed FEMA IS 100.c, 130.a, 200.c, 201.a, 360, 363, 700.b, 800.d ?

• Yes

• No

• • Do you have experience supporting, coordinating, implementing, or developing emergency preparedness, continuity, safety, operational, or emergency response initiatives?

• Yes

• No

• • Do you have experience coordinating across departments, stakeholders, or operational units in a complex organizational environment ?

• Yes

• No

• • Do you have experience assisting with training, exercises, drills, presentations, or emergency preparedness outreach activities ?

• Yes

• No

• • Are you able to successfully pass a background investigation?

• Yes

• No

• • Are you able to successfully pass the Criminal Justice Information Services (CJIS) background and training ?

• Yes

• No

• • Are you able to complete FEMA 300 and 400 courses within one year of hire ?

• Yes

• No

• • Are you able to complete the Homeland Security Exercise and Evaluation Program (HSEEP) within one year of hire ?

• Yes

• No

• • Are you able to complete the Homeland Security Exercise and Evaluation Program (HSEEP) within one year of hire ?

• Yes

• No

• • Do you have unrestricted valid driver's license in good standing ?

• Yes

• No

• • Please upload FEMA IS 100.c, 130.a, 200.c, 201.a, 360, 363, 700.b, 800.d, FEMA Professional Development Series (PDS) certificate under document upload to be considered for this position.

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Certificate

Optional Documents

• Unofficial Transcripts
• Other Document
• Unofficial Transcript 2
• Unofficial Transcript 3
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)