| Location | Galena Park, TX |
JOB DESCRIPTION
JOB TITLE: Secretary - Principal- PAY GRADE: 205 Elementary School
REPORTS TO: Principal WORK DAY: 220 Days
DEPT/SCHOOL: Assigned Campus DATE REVISED: 12/2025
WAGE/HOUR STATUS: Nonexempt Hours: 8 Hours
PRIMARY PURPOSE:
Facilitate the efficient operations of the school administrative office and provide clerical services for the school's administrative staff.
QUALIFICATIONS:
Minimum Education/Certification:
High School diploma or GED
Special Knowledge/Skills:
Effective organizational skills Detail oriented and accurate Proficient bookkeeping skills Ability to communicate effectively Ability to use computer, 10-key calculator, printer, scanner and fax machine Excellent computer skills, including the use of software applications such as MS Word and MS Excel Effective interpersonal and telephone etiquette skills Excellent secretarial skills Bilingual Preferred
Minimum Experience:
One to three years of secretarial experience preferred; preferably in a public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
MAJOR RESPONSIBILITIES AND DUTIES CONTINUED:
Assist students, teachers, and parents as needed.
Receives all incoming calls for the principal and takes reliable messages.
Schedule parent and teacher meetings for the principal.
Sort, copy, deliver, and file documents for the principal.
Prepare and maintain computer input of student activity and campus budget monies.
Prepare deposit slips and enter cash receipt activity for money received.
Maintain accurate, detailed, and verifiable financial transactions.
Enter requisitions, receive orders, and submit invoices for payments of purchases made by the campus.
Maintain the required files for the Principal with confidentiality.
Must maintain a working cell phone.
Performs other related duties as assigned.
EQUIPMENT USED:
Fax machine, computer, copier, and scanner
WORKING CONDITIONS:
Mental Demands:
Reading, ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress. Demonstrate originality and initiative, ability to adjust to conflicting demands.
Physical Demands/Environmental Factors:
Repetitive hand motions; prolonged use of the computer Works with frequent interruptions Regular attendance
The foregoing statements are intended to describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.
Approved by Date
Reviewed by Date