Elections Services Assistant

Elections Services Assistant

Salary

$42,972.80 - $60,673.60 Annually

Location

San Bernardino, CA

Job Type

Full-time

Job Number

26-05009-02

Department

Registrar of Voters

Opening Date

09/26/2026

Closing Date

Continuous

FLSA

Non-Exempt

• Description
• Benefits
• Questions

The Job

The Registrar of Voters is recruiting for Elections Services Assistants to work in the exciting and fast-paced environment of Elections. Elections Services Assistants provides vital support to department leads in various election-related activities, contributing to the smooth operation of departmental functions. The role includes coordinating and communicating with vendors for the design and production of election materials, overseeing inventory, and ensuring the timely preparation of election equipment, materials, and supplies. Additionally, the assistant supports the development and updating of procedural guidelines, compiles reports, and creates spreadsheets for analysis and documentation.

For more detailed information, view the Elections Services Assistant job description.

ABOUT THE REGISTRAR OF VOTERS

The mission of the San Bernardino County Registrar of Voters is to conduct the County's elections in a fair, accessible, secure, transparent, and efficient manner, upholding the highest level of election standards and accuracy, while always providing excellent customer service to both our team and the diverse population we serve.

The Registrar of Voters also performs all voter registration functions, including the storing and maintaining of voter registration records, administering all local, state, and federal elections managing voting systems and equipment, performing election ballot processing and vote tallying, training of poll workers, and providing voting-related services to voters, elected officials, campaign groups, and other community stakeholders.

Conducting elections is both exciting and challenging. Attention to detail is critical, and working as a team is vital to accomplishing successful elections. Permanent staff, temporary staff, and volunteers assist in the variety of complex tasks required to conduct elections. The Registrar of Voters believes that a successful team is a partnership - one that contains the following elements:

• Clear roles and responsibilities
• Shared goals and objectives
• Commitment to excellence
• A clear communication process
• A willingness to be open and honest
• Personal accountability
• Personal integrity

EXCELLENT BENEFITS

To review job-specific benefits, refer to: Summary of Benefits and the General (Teamsters) Compensation Plan.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Incumbents must pass a background investigation, which includes fingerprinting, work history verification, as well as a job-related physical exam and drug screening.

Work Schedule: During peak election periods the Registrar of Voters staff are required to work a significant amount of overtime, which includes evenings, weekends (both Saturdays and Sundays) and early morning/very late hours on election day/night.

Travel: Travel throughout the County is required. At the time of hire, a valid California Class C drivers license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation.

Physical: Some assignments may require palletizing, forklift operation, and lifting items weighing over fifty (50) lbs.

Sponsorship: San Bernardino County is unable to consider candidates who require Visa Sponsorship at this time or in the future. Candidates must be able to present their legal right to work in the United States at the time of employment.

Minimum Requirements

EXPERIENCE: One (1) year of full-time equivalent experience in a role that involved planning and coordinating projects and events, as well as reading, interpreting, and following strict procedures and general guidelines to perform assigned work. Experience must also include proficiency in using desktop computers and standard office software applications.

Desired Qualifications

The ideal candidate will have a proven track record in planning projects and events of various sizes, conducting trainings, and excelling in both oral and written communication, with a strong focus on customer service. They ideally have experience in an election environment and demonstrate proficiency in standard office software, including MS Word, MS Excel, MS Access, MS Outlook, and MS Visio. Familiarity with learning and utilizing specialized software is preferred.

Selection Process

Application Procedure: Applications will be accepted until a sufficient number of qualified applications are received. To receive priority consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire as soon as possible. This recruitment may close at any time once a sufficient number of qualified candidates have been reached.

There will be a competitive evaluation of qualifications based on the information provided in your Application and the Supplemental Questionnaire. Be sure to include in your application and Supplemental Questionnaire any relevant experience and education that demonstrates that you meet the minimum requirements, as it will be used to competitively evaluate your qualifications; resumes will not be reviewed as part of the evaluation process. The most highly qualified candidates, based on the evaluation results, may be referred for interview.

All communications regarding the remainder of the selection process will be via email. Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk, and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.

If you require technical assistance, please review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA):

San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants.

ADA Accommodation:

If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitment filing deadline.

Veterans Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans Preference points. For details and instructions on how to request these points, please refer to the Veterans Preference Policy.

For more important details, review the Applicant Information and County Employment Process.

Craft, Labor & Trades Unit

San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate Summary of Benefits* for more information

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Employee Benefits website for more detailed information.

• Retirement benefits subject to change.

01

PLEASE READ THE BELOW STATEMENT

Instructions: The information provided on your application and in your responses to the following Supplemental Questionnaire will be used to determine if you meet the minimum requirements for this position, as well as in a competitive evaluation of qualifications. It is in your best interest to be as thorough as possible in your responses. Resumes will NOT be reviewed to determine qualifications. Applicants will not be able to update their application materials or answers to the questionnaire once the application has been submitted. Note: Experience listed on this questionnaire must also be listed and fully detailed in the work experience section of your application.

• I have read and understand the instructions stated above.

02

Experience: Do you possess one (1) year of full-time equivalent experience in a role that involved planning and coordinating projects and events, as well as reading, interpreting, and following strict procedures and general guidelines to perform assigned work?

• Yes
• No

03

PROJECTS/EVENTS: Describe your experience planning and coordinating special projects and events. Include your job title, employer, dates of employment, and essential job duties. Ensure the employer is clearly listed in the Work Experience section of your application. Qualifying experience must be clearly listed in the Work Experience section of your application. If no experience, indicate "N/A."

04

POLICIES/PROCEDURES: Describe your experience reading, interpreting and following procedures and guidelines to perform assigned work. Include your job title, employer, essential duties, and dates of employment. Ensure this employer is clearly listed on the Work Experience section of your application. Qualifying experience must be clearly listed in the Work Experience section of your application. If no experience, indicate "N/A."

05

ELECTIONS: Do you possess experience working in a government, state, county or local election environment? Experience must be clearly detailed on your application.

• Yes
• No

06

COMPUTER/DATABASE MANAGEMENT: Indicate the software programs with which you possess one (1) year of experience.

• MS Word
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Access
• MS OneNote
• MS Visio
• Other
• None of the above

07

OTHER: If you indicated "Other" on question 6 above, indicate what other software program(s) you possess one (1) year of experience utilizing. If none, indicate "N/A."

08

EXPERIENCE: Indicate the areas below in which you possess experience. (Experience must be clearly detailed on your application).

• Public Voter Material Preparation
• Site Access Design Assessment
• Delivery Route Planning
• Lead Event/Project Planning
• Lead Worker
• Public Speaking
• None of the above

09

Applicant Acknowledgement - Notification via email: As part of our efforts to increase efficiency and promote conservation of resources, human resources uses email to communicate with applicants. Therefore, all future communications regarding this recruitment, including applicant status and testing notifications, will be made via email. Each applicant needs their own email address. We strongly encourage you, as an applicant, to ensure that the email address you have provided us with your application is current, secure, confidential, and readily accessible to you. Adjust Spam and/or other filters so that our emails are accepted. Please carefully read any notices that we send you and follow any instructions provided in a timely manner. We will not be responsible in any way if you do not receive our emails (i.e., for the non-delivery of our emails or if you fail to check your e-mail on a timely basis).

• I acknowledge that I have read, understood, and agree to the above statement.

10

ATTENTION GMAIL USERS

We have become aware of an increase in Gmails spam filter sensitivity. Due to this change, it is possible that emails coming from San Bernardino County Human Resources may be marked as spam and will not make it into your Gmail inbox.

For your convenience, a step-by-step guide to create and apply filters within Gmail is available in the attached PDF. Download the PDF Guide. Once downloaded, follow the instructions so that you will receive future emails from San Bernardino County Human Resources.

Note: If you apply the filters and still do not receive emails from San Bernardino County Human Resources you can check your www.governmentjobs.com (Neogov) account inbox. All notifications will appear there.

• I understand

11

Applicant Acknowledgement - Application Complete: Thank you for taking the time to complete this application and supplemental questionnaire. Please be sure to review all information provided prior to submitting it as you cannot update or revise it once submitted. Your submitted application will be reviewed and evaluated as is. Please do not refer to a resume or other documentation in lieu of completing the employment history section or responding to the supplemental questions; they will not be reviewed or considered.

Once your application has been successfully submitted, you will receive an onscreen confirmation and an email confirmation will be sent to the email address listed on your application. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

• I acknowledge that I have reviewed my application and understand that I will not be able to update or revise any part of it once submitted.

Required Question

Employer San Bernardino County

Address 175 West Fifth Street, 1st Floor

San Bernardino, California, 92415-0440

Phone (909) 387-8304

TTY Users: 711

Website http://www.sbcounty.gov/jobs