Educational Specialist (0097682)

Educational Specialist (0097682)

Salary

See Position Description

Location

UH Manoa, Honolulu, HI

Job Type

Full-Time Permanent

Job Number

2026-01656

Department

University of Hawaii at Manoa - Library Services

Division

Hamilton Library

Opening Date

07/28/2026

Closing Date

8/12/2026 11:59 PM Hawaii

Position Number:

0097682

Description

Title: Educational Specialist

Position Number: 0097682

Hiring Unit: University of Hawaii at Manoa, Library Services

Location: Hamilton Library, Acquisitions Department

Date Posted: 07/28/2026

Closing Date: 08/12/2026

Pay Band: A (PBA)

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities (* denotes essential functions)

• *Supervises and coordinates the work of four (4) staff members to ensure the efficient ordering, receipt of library materials and processing items through gift and exchange programs.
• *Provides instructions on well-established procedures and tasks, monitoring the work activities of personnel to ensure accuracy.
• Reviews the work product from specific task assignments of department staff.
• Trains staff and student employees in departmental policies and library systems.
• *Manages centralized services for the ordering and receipt of print and non-print materials, including books, audiovisuals, and microforms.
• *Monitors contractual approval and gathering plans.
• *Confirms receipt of materials and authorizes payment of invoices against book funds.
• *Monitors the timely expenditure of book funds through regular tracking and reporting.
• *Oversees the Gifts and Exchange program, including the solicitation of materials related to Hawaii and areas of excellence.
• *Maintains the departments specialized systems by reading and understanding existing web-based PHP scripts to ensure continuous operation.
• *Troubleshoots user errors and resolves problems relating to web-based applications.
• Updates production documentation to reflect changes in application processing or system workflows.
• Evaluates and tests existing programs to determine if they meet the current needs of the Acquisitions workflow.
• *Communicates with book dealers and vendors to resolve order status issues or acquire difficult-to-obtain materials. Initiates and monitors exchange partnerships with research institutions locally and globally.
• Other duties as assigned.

Minimum Qualifications

Education and Professional Work Experience

• Possession of a baccalaureate degree in computer science, information science, or related field and 2 years of progressively responsible professional experience with responsibilities for library acquisitions and fund management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Knowledge, Skills and Abilities

• Functional knowledge of principles, practices and techniques in the area of library acquisitions and fund management demonstrated by knowledge, understanding and ability to apply concepts, terminology.
• Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with an automated library environment.
• Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of library acquisitions and fund management.
• Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
• Demonstrated ability to operate a personal computer, apply word processing and database software.

Supplemental Minimum Qualifications

• Experience using integrated library systems or cloud-based library services platforms.

Desirable Qualifications

• Experience using the Alma library services platform.
• Experience with automated acquisitions systems.
• Ability to read and interpret PHP (Personal Home Page), Python, or similar web-based scripting languages for system maintenance purposes.

To Apply:

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, resume, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation becomes the property of the school.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Nackil Sung, Screening Committee Chair & Department Supervisor, Acquisitions Department, nsung@hawaii.edu

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Website http://workatuh.hawaii.edu