EC Monitoring and Compliance Specialist

Union County Public Schools Certified and/or Instructional Support Job Description POSITION TITLE: Exceptional Children's Monitoring and Compliance Specialist TERM OF EMPLOYMENT: 10 Months DATE: June 13, 2025 DATE OF LAST REVISION: 2/2/2026 FLSA EXEMPTION STATUS: EXEMPT PAY GRADE: Teacher Scale CLASSIFICATION: STATUS:

JOB SUMMARY: Under the general direction of the Director of Exceptional Children, the EC Monitoring and Compliance Specialist ensures compliance with federal (IDEA), state, and local regulations governing special education. This position supports monitoring, reporting, and corrective action planning to ensure that students with disabilities receive a free, appropriate public education in the least restrictive environment.

ESSENTIAL JOB FUNCTIONS

1. Monitors district and school compliance with IDEA and NC Policies Governing Services for Children with Disabilities.
2. Leads and supports the coordination of internal audits, state monitoring visits, and corrective action plans.
3. Assists in developing and maintaining documentation required for compliance and reporting (e.g., ECATS, state reports).
4. Provides technical assistance, coaching and training to school staff on compliance-related issues and procedural safeguards.
5. Supports IEP compliance through record reviews, guidance, and follow-up with school- based teams.
6. Collaborates with administrators, EC teachers, and related service providers to ensure compliant practices.
7. Reviews and contributes to the findings of state complaints, due process hearings, and mediation requests in collaboration with the EC Director.
8. Maintains knowledge of federal and state special education laws, policies, and procedures to ensure alignment with current expectations.

DUTIES & RESPONSIBILITIES List most important duties first

1. Conducts regular reviews of student records for compliance with timelines, content, and procedural fidelity.
2. Compiles and analyzes data to ensure adherence to compliance indicators (e.g., Indicators 11, 12, 13).
3. Prepares reports and summaries of monitoring results and identifies trends for targeted improvement.

Union County Public Schools Certified and/or Instructional Support Job Description

4. Supports schools in addressing non-compliance findings through coaching and professional development.
5. Assists in developing and updating local EC local practices.
6. Attends state-led training and disseminates updates to relevant stakeholders.
7. Coordinates and monitors timelines for child find, initial evaluations, reevaluations, and eligibility determinations.
8. Collaborates with DPI consultants, legal counsel, and other district staff to ensure district- level compliance.
9. Other related duties as assigned.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS Minimum Qualifications Desirable Qualification Bachelor's Degree or Higher Current NC teaching license in Special Education Minimum of 5 years of experience in special education, including demonstrated understanding of compliance requirements Experience in program monitoring or special education administration preferred Extensive knowledge of IDEA, NC Policies Governing Services for Children with Disabilities, and compliance monitoring processes Ability to interpret and apply complex regulations Strong written and verbal communication skills Ability to work independently, prioritize tasks, and manage multiple deadlines Experience in training staff and presenting information in accessible formats Proficiency in using ECATS and data systems to monitor compliance

Union County Public Schools Certified and/or Instructional Support Job Description

TYPE OF SKILL AND/OR REQUIRED LICENSING/CERTIFICATION Perform multiple, highly complex, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: applying assessment instruments; operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records. KNOWLEDGE, SKILLS, AND ABILITIES

JOB KNOWLEDGE Demonstrates preparation and skill in working with students from diverse cultural, economic and ability backgrounds. Perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: appropriate codes, policies, regulations and/or laws; age appropriate activities; lesson plan requirements; stages of child development; and behavioral management strategies Ability to constantly monitor the safety and well-being of students, particularly when student is participating in an inclusive activity.

Union County Public Schools Certified and/or Instructional Support Job Description WORK COMPLEXITY/INDEPENDENT JUDGEMENT Schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Specific ability-based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining constructive relationships; adapting to changing work priorities; maintaining confidentiality; exhibiting tact and patience; and working flexible hours. PROBLEM SOLVING Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is moderate. Problem solving is required to analyze issues and create action plans. Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things COMMUNICATION/INTERACTIONS Ability to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize specific, job-related equipment. CUSTOMER RELATIONSHIPS Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with emergency situations.

Union County Public Schools Certified and/or Instructional Support Job Description PHYSICAL REQUIREMENTS WORK ENVIRONMENT: Strength: Sedentary/Medium - Exert force 10-40 lbs., frequently; and up to 40 lbs., constantly; or a negligible amount of force to frequently lift, carry, push, pull or move objects.

Physical Demands: Frequent sitting, standing, walking, pushing, pulling, carrying, reaching, handling, and repetitive fine motor activities. Hearing and speech to communicate in person or over the telephone/radio. Vision: Frequent near acuity and occasional far acuity. Mobility to work in a typical traffic setting and use of motor vehicle equipment. Vision to read printed materials and/or signs, a VDT screen, or other monitoring devices.

Environmental Conditions: Varies from classrooms to exposure to outside weather conditions with temperatures ranging from mild/moderate to extreme cold/heat. Exposure to noise intensity levels ranging from moderate to loud for occasional to frequent time periods.

Hazards: Furniture, wheelchairs, communicable diseases, chemicals and fumes (as related to specific assignment), and power/hand-operated equipment and machinery (as related to specific assignment).

In compliance with Federal Law, Union County Public Schools administers all education programs, employment activities and admissions without discrimination against any person on the basis of sex, race, color, religion, national origin, age or disability.

DISCLAIMER: This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.