The Windfall is partnering with a prestigious Private Equity backed, Energy Infrastructure company to hire an experienced Executive Assistant to support the CEO in their Dallas, Texas office. The ideal candidate has supported former C-Suite Executives and is accustomed to working in a large, fast-paced professional environment. This individual will be a trusted partner and extension of the CEO, ensuring their calendars, travel, meetings, communications, and day-to-day priorities run seamlessly. This role is in office five days per week from 8:00am-6:00pm with the flexibility to be available outside of normal business hours based on the needs of the day.
RESPONSIBILITIES
- Provide comprehensive administrative support to the CEO
- Manage multiple time zone, complex and frequently changing calendars, including scheduling internal and external meetings, calls, appointments, and events
- Proactively identify and resolve scheduling conflicts while ensuring CEO is prepared for upcoming meetings and commitments
- Coordinate complex domestic and international travel, including flights, hotels, ground transportation, detailed itineraries, and last-minute changes
- Manage meeting logistics and prepare agendas, presentations, documents, and other materials as needed
- Assist with preparation and coordination for Board of Directors meetings, including materials, scheduling, and logistics
- Screen and prioritize incoming calls, emails, meeting requests, and other correspondence
- Draft, edit, proofread, and format correspondence, presentations, reports, and other Executive-level materials
- Serve as a professional point of contact between the executives and internal teams, clients, Board members, and external stakeholders
- Process and reconcile expense reports accurately and in a timely manner
- Maintain highly confidential executive files, records, and information
- Coordinate Executive dinners, events, conferences, off-sites, and other meetings
- Assist with special projects and ad hoc administrative requests as needed
- Anticipate the needs of the CEO and proactively ensure priorities and administrative responsibilities are handled efficiently
- Handle sensitive and confidential information with the highest level of discretion and professionalism
- Provide occasional after-hours support via email or mobile phone when necessary
- Partner with CEO’s Personal Assistant and House staff for any needs
REQUIREMENTS
- Bachelor’s degree required
- 10+ years of Executive Assistant experience, with significant experience directly supporting C-suite or senior-level executives
- A true career Executive Assistant who enjoys and excels at providing high-level administrative support
- Proven experience managing multiple time zone, complex Executive calendars and domestic and international travel
- Exceptional organizational and time-management skills with outstanding attention to detail
- Strong written and verbal communication skills
- Professional and comfortable interacting with senior Executives, Board members, clients, and external stakeholders
- Highly proactive with the ability to anticipate needs and solve problems independently
- Strong judgment and discretion when handling confidential and sensitive information
- Ability to manage multiple priorities and shifting deadlines while remaining calm and organized
- Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Board meeting and Board-level support experience is a plus
- Notary Public designation is a plus
PACKAGE
$140-150K Base Salary DOE
Discretionary bonus based on individual and firm performance
Incredible Benefits
401K with Match
Perks, great culture, off-sites
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