EA & Office Manager

Havenly

Denver, CO

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JOB DETAILS

SALARY

$75,000–$95,000 Per Year

SKILLS

Artificial Intelligence (AI), Communication Skills, Cross-Functional, Customer Relations, Emerging Technology, Executive Assistant Skills , Follow Through, Health Plan, Identify Issues, Interior Design, Leadership, Leading Edge Technology, Logistics, Office Management, Onboarding, Operational Communications, Operational Improvement, Operations Management, Organizational Skills, Presentation/Verbal Skills, Program Planning, Startup, Systems Maintenance, Time Management, Travel Planning, Vendor/Supplier Relations, Willing to Travel, Writing Skills

LOCATION

Denver, CO

POSTED

1 day ago

The Role

We're looking for an exceptional Executive Assistant & Office Manager to serve as a trusted partner to our CEO and the heartbeat of our Denver headquarters.

This is a highly visible, high-impact role - one that sits at the intersection of executive partnership and workplace operations. You'll own two things that matter deeply to how we run: making sure the CEO's time, communications, and priorities are protected and moving, and making sure our Denver office is a place people are genuinely excited to show up to.

There's no "typical day" in this role, and that's the point. You'll operate with sound judgment, move fast without losing precision, and build systems that make everyone around you more effective. This role is full-tine, in-person, 5-days/week at our Denver headquarters.

What You'll Do

Executive Partnership & CEO Support

Own and manage the CEO's complex, dynamic calendar - adapting quickly to shifting priorities and last-minute changes
Manage the CEO's inbox: triage inbound, draft responses, flag what needs visibility, and ensure follow-through
Act as a trusted gatekeeper across all communication channels - exercising strong judgment on what rises to CEO level vs. what you handle independently
Manage select special projects and cross-functional initiatives on behalf of the CEO, ensuring alignment and timely execution
Manage recurring leadership programs: action planning sessions, strategy days, offsites, and leadership meetings

Travel & Logistics

Plan and execute all domestic and international travel for the CEO - flights, hotels, ground transportation, itineraries, visa coordination
Coordinate travel for Leadership Team members and broader team travel as needed
Manage complex, multi-leg itineraries with an eye on time efficiency and cost
Troubleshoot real-time disruptions calmly and decisively

Office Operations & Workplace Management

Oversee day-to-day Denver office operations - keeping things running smoothly, efficiently, and on-brand
Maintain office systems, supplies, and vendor relationships to support team productivity
Support onboarding logistics for new hires - workspace setup, office orientation, first-day experience

Team Experience & Events

Coordinate weekly team lunches (including Tuesday team lunches) and in-office engagement initiatives
Plan and execute special events - leadership team dinners, executive offsites, holiday celebrations, hackathons, and company-wide initiatives
Foster a welcoming, inclusive, high-energy office culture that reflects who Havenly is

Operational Excellence & Technology

Build and refine systems that improve executive operations, communication flow, and office coordination
Identify inefficiencies and implement scalable solutions before anyone has to ask
Actively integrate AI tools into daily workflows - not as a gimmick, but as a genuine productivity multiplier

What You Bring

3+ years of experience supporting a senior executive - ideally a CEO or C-suite leader - with office management responsibilities woven in
Experience in a high-growth, consumer-facing, or startup environment strongly preferred
Exceptional written and verbal communication skills - you write clearly, quickly, and in whatever voice the situation calls for
Strong organizational skills and the ability to manage competing priorities without dropping balls
High discretion, executive presence, and professionalism - people trust you with things that matter
Genuine curiosity and comfort with AI tools and emerging technology - you seek them out, you don't wait for someone to hand them to you

Why Havenly Brands

At Havenly Brands, you'll have every opportunity to work with cutting-edge AI technologies as part of how we build, operate, and innovate. We're looking for people who don't just adopt new tools - they seek them out. We believe the best operations flow seamlessly. Everything just works. If you're energized by making complex systems simple, owning outcomes end to end, and working somewhere AI isn't a buzzword but a daily tool - we'd love to hear from you.

This is a full-time exempt position headquartered in Denver, CO
Targeted compensation range is $75,000 - $95,000/year dependent upon experience
Our total rewards package includes competitive compensation, generous PTO, volunteer days off, health benefits (Medical, Dental, Vision, Disability), 401K, and paid Parental leave. In addition, we offer free design services, furniture discounts, and merchandise credits.
Havenly is an Equal Opportunity Employer. Havenly's employment decisions are made without regard with race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected status.
Applicants must be currently authorized to work in the United States on a full-time basis.

As a company, our goal is to make everyone feel good at home and that starts right here, at Havenly HQ. We celebrate our differences and encourage everyone to bring their true selves to work each and every day. Throughout the journey of each of our team members, as a company, we take pride in and commit to ensuring that everyone feels valued, heard, welcome and has equal opportunity to thrive. With the above stated, Havenly is committed to cultivating a diverse and inclusive team. We are open to candidates of all backgrounds and encourage you to apply if interested.

About Havenly Brands

Havenly Brands is a family of interior design and home furnishing brands making it easy for everyone to create a home they love. We blend technology, data, and human-centered design to deliver delightful experiences at every touchpoint - from inspiration to delivery.

EA & Office Manager

Havenly

Denver, CO

About the Company

Havenly

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