Due Diligence Coordinator

AWA | A Galloway Company Location: West Valley/Salt Lake City Position: Full-time

About the Company

AWA, a Galloway company, brings extensive land development experience to a multidisciplinary team that values collaboration, professional growth, and strong client relationships. Our work helps transform land into places that serve communities and create lasting value.

You’ll work alongside project managers, engineers, surveyors, planners, and other professionals in a supportive environment where you can build your skills and grow your career.

About the Role

Join our team and help move land development projects forward—from initial site investigation through design coordination, permitting, approvals, and project closeout.

As a Due Diligence Coordinator I, you’ll work under the direction of Project Managers to research development requirements, prepare applications and reports, coordinate project information, and track important deadlines. You’ll also support project administration, including proposals, contracts, billing, and collections.

This is an excellent opportunity for someone who is organized, resourceful, and detail-oriented, enjoys working with people, and wants broad exposure to the land development process. You’ll receive guidance and training, with increasing independence as your knowledge and proficiency develop.

Responsibilities

Due Diligence, Entitlements, and Permitting

· Assist with site development research to identify potential constraints, including land use and zoning requirements, utility availability, traffic considerations, easements, title exceptions, development fees, approval timelines, and other factors affecting development.

· Assist in preparing Site Investigation and Due Diligence reports in coordination with the Project Manager and project team.

· Research city, county, and agency application requirements, review processes, fees, and timelines.

· Prepare and coordinate entitlement and permit applications, narratives, supporting documents, and submittal packages.

· Submit applications and plans through agency portals, track review progress, compile comments, and coordinate timely responses with the project team.

· Assist with public hearing and pre-application meeting preparation, agency coordination, and permit expediting.

· Assist with dry utility research and applications, including coordination of load information, site plans, and utility provider requirements.

Project and Consultant Coordination

· Maintain project schedules, task trackers, milestones, and document management systems in coordination with the Project Manager.

· Track assignments, deadlines, and dependencies; follow up on outstanding items and flag potential delays.

· Coordinate with subconsultants to obtain proposals and track contracts, reports, surveys, and other deliverables.

· Attend project meetings, document decisions, distribute action items, and follow up with responsible team members.

· Support communication among clients, agencies, consultants, and internal teams, including preparing project status updates.

· Coordinate quality review meetings, track redline completion, and assemble multidisciplinary plan sets for submittal.

Proposals, Contracts, and Financial Administration

· Assist with preparing proposals, requests for proposals, scope and fee documents, contracts, and additional services requests.

· Coordinate routing, signatures, and tracking of proposals, contracts, and amendments.

· Assist Project Managers and accounting staff with preparing and reviewing project billing information and draft invoices.

· Help track outstanding invoices and support collections through client follow-up and coordination with Project Managers and accounting staff.

· Maintain accurate records of project authorizations, billing correspondence, and related documents.

Construction Support and Project Closeout

· Assist with tracking requests for information (RFIs), contractor submittals, and related project correspondence.

· Coordinate plat and mylar signatures, recordation, and other final approval documents.

· Assist with project closeout, including as-built document coordination, final approvals, and file organization and archiving.

· Participate in site visits and gather photographs or other project information as needed.

Qualifications

· Associate’s degree or two years of comparable work-related experience in commercial or retail land development; a bachelor’s degree in real estate, architecture, landscape architecture, civil engineering, planning, or a related field is preferred.

· Typically 0–2 years of relevant experience. Experience in land development, entitlements, permit coordination, municipal planning or permitting, real estate administration, or related project support is helpful.

· Interest in learning land development, due diligence, entitlement, and permitting processes.

· Strong organizational skills and the ability to track and prioritize multiple assignments and deadlines.

· Clear verbal and written communication skills, including the ability to prepare correspondence, research summaries, and meeting notes.

· Ability to work effectively with clients, consultants, agencies, and multidisciplinary teams.

· Working knowledge of Microsoft Office, particularly Word and Excel, and willingness to learn project management software, client systems, and agency permitting portals.

· Resourcefulness, attention to detail, dependable follow-through, and a willingness to ask questions and learn.

· Ability to manage time within assigned project budgets and accurately record time to the appropriate projects and tasks.

· No professional certification or licensure is required.

Why Join Our Team?

You’ll gain practical experience across the land development process while contributing to projects that shape our communities. Our team values ownership, professionalism, teamwork, and continuous learning. Through mentorship, training, and collaboration across disciplines, you’ll have opportunities to expand your skills and take on greater responsibility.