Documentation Specialist

Everforth ECS has an opportunity for a Documentation Specialist in support of the Marine Corps' Manpower and Reserve Affairs (M&RA) Service Treatment Record program by ensuring accurate digitization of paper-based medical and dental records. This role will be responsible for the organization and preparation of paper medical records for transition to digital images in order to expedite the adjudication of USMC Veteran claims processing.

Key Responsibilities

• Demonstrate a knowledge of the overall Service Treatment Record (STR) conversion process.
• Review service member medical records, identify corresponding parts and subparts, sort, organize, and prepare documents for digital conversion (removing staples, folds, illegible docs, etc.).
• Organize the contents of a service member's medical record and prepare it for scanning.
• Demonstrate a knowledge and understanding of the service member medical record, including all parts, subparts and verification letters (DD2963).
• Monitor the STR Registry to ensure all cases are uploaded to both STR Registry and HAIMS (Healthcare Artifact and Image Management System).
• Work in a team production environment and be able to perform other duties as assigned.
• Conduct quality control of the digitized record.
• Verify each STR section scanned for correct service member identification and legibility.
• Use provided tools to correct skewed or non-legible documents prior to upload.
• Re-scan documents as needed to meet quality standards.
• Ensure digitized pages achieve functional equivalence with paper STRs.
• Occasionally lift boxes containing medical records weighing up to 35 pounds.

Required Experience/Education

• Associate's degree with 2 years of relevant experience.

• Bachelor's Degree may be substituted for 4 years of experience.

• Must be U.S. Citizen able to pass background investigation and hold Public Trust clearance

• Computer experience:

• Microsoft Office Suite.

• Data entry and Validation.

• Strong attention to detail with an emphasis on quality.

• Ability to work independently and as part of a team.

• Have (or obtain) Green Belt Lean Six Sigma Certification.

Salary: $19-$25/hour

• Experience with healthcare digitization projects strongly preferred.
• Experience with military or government medical records systems a plus.
• Health Insurance Portability & Accountability Act (HIPAA) certification - familiarity and training for protecting privileged and confidential medical information.
• Familiarity and experience with Marine Corps medical records and/or separations processes.
• Familiarity and experience using Veterans Administration Health Administration Information Management System (HAIMS).

ECS Federal, LLC (aka Everforth ECS) is an equal opportunity employer and does not discriminate or allow discrimination on the basis any characteristic protected by law. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local jurisdiction law.

Everforth ECS is the federal segment of Everforth,, a $4B global organization with over 10,000 employees. Our nearly 3,500 professionals deliver advanced technology solutions in data and AI, cybersecurity, and enterprise transformation, serving defense, intelligence, and federal civilian agencies.

Our work powers mission-critical outcomes, strengthens technology partnerships, and creates meaningful opportunities for our people. We are defined by a commitment to excellence in delivery, a culture of innovation, and an environment where talent can thrive and grow.

We value:

• Attracting and developing top talent and high-performing teams
• Fostering a culture that is engaging, accountable, and mission-driven

Meet the challenge. Make a difference with Everforth ECS!

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