Documentation Specialist (Logistics / Maritime Operations)
We are seeking a Documentation Specialist to join our client's team in a full-time, direct hire position. This role supports import/export operations and vessel documentation processes, ensuring all regulatory filings and shipping documents are completed accurately and on time in a fast-paced, office-based environment.
Schedule: Monday–Friday, standard business hours (office-based)
Full-time, direct hire (not a temporary position)
Key Responsibilities:
• Prepare and submit import/export regulatory filings (including customs and vessel-related documentation)
• Coordinate completion of shipping documents such as bills of lading, manifests, and certificates
• Ensure all filings and documentation are processed accurately and within required timelines to prevent delays
• Submit required vessel arrival and departure notices to appropriate regulatory bodies
• Assist with onboarding new clients for documentation and compliance processes
• Serve as a point of contact for documentation-related inquiries from internal teams and external partners
• Maintain organized records and ensure proper tracking of all documentation
• Assist with notarization and processing of official documents as needed
• Support additional administrative and documentation-related tasks as assigned
Qualifications:
• 2+ years of data entry, documentation, or administrative experience required
• Experience in logistics, maritime, or import/export operations preferred
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Ability to manage multiple tasks in a deadline-driven environment
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Comfortable working with digital systems and documentation platforms
• Notary Public (or willingness to obtain) preferred