Apply
Job Type
Full-time
Description
Now Hiring: Documentation Coordinator
Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM
Pay: Base = $25/hour (+ based on experience)
Why join our team?
- Need cash before payday? We've got you covered with on demand pay
- Quarterly bonuses (based on team achievement and up to 6% of wages)
- Full benefits package - medical, dental, vision & 401(k) match
- Generous PTO & holidays
- Growth opportunities to expand skillsets and enhance career
- Amazing team & culture focused on: Communication | Community Involvement | Wellness | Employee Activities
Other Benefits & Programs We Offer:
- Full-time & stable hours - no seasonal cuts!
- Referral bonus program
- Tuition reimbursement
- HSA Medical plan option with annual company contribution
- Perks at Work - discounts on shopping, travel & more
- Proven continued business growth for future opportunities
What You'll Do
- Collect and organize supplier documents such as specifications, allergen statements, Letters of Guarantee, COAs, and packaging compliance forms
- Review documents for completeness and accuracy using established checklists and SOPs
- Maintain clean, organized files across SharePoint, TraceGains, and internal systems
- Monitor incoming documentation and route items through FSQ workflows
- Track outstanding requests and follow up with suppliers when information is missing
- Support routine documentation tasks for new materials, changes, and supplier onboarding
- Apply basic regulatory requirements (FDA, USDA, TTB) to documentation checks
- Assist with annual supplier reviews and audit preparation by ensuring files are up-to-date
- Maintain version control and ensure documents match current standards
- Work with Procurement, Operations, R&D, and FSQ teams to ensure documentation is available when needed
- Communicate clearly and professionally with suppliers regarding requirements and corrections
- Enter and validate metadata in documentation systems
- Help troubleshoot simple file issues (permissions, naming, formatting)
- Support consistency and organization across shared FSQ folders
Requirements
What You'll Need
- High school diploma required; associate's or bachelor's degree in a related field (FSQ, science, supply chain, business) preferred but not required
- Strong attention to detail and comfort working with documents and data
- Good communication skills and ability to work with internal teams and suppliers
- Basic proficiency with Microsoft Office; experience with SharePoint or documentation systems is a plus but training will be provided
- Ability to stay organized and manage multiple small tasks throughout the day
Salary Description
Wages start at $25/hour & vary based on experience