Document Services Supervisor (Hybrid - NYC)
We are seeking an experienced Document Services Supervisor to lead a Document Services team and oversee the production of high-quality legal documents. This role combines hands-on document formatting and editing with team leadership, workflow management, and deadline oversight. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced legal environment.
Location: New York City (Hybrid)
Status: Exempt
Reports To: Document Services Manager
Key Responsibilities
Team Leadership
- Supervise the daily operations of the Document Services Department.
- Manage workflow, assign tasks, and ensure deadlines are met.
- Coach, support, and develop team members.
- Conduct performance reviews and provide ongoing feedback.
Document Production
- Create, format, edit, and finalize a variety of legal documents, including:
- Pleadings
- Motions and briefs
- Contracts
- Correspondence
- Memoranda
- Transactional documents
- Ensure all documents meet firm, court, and client requirements.
Quality Control
- Proofread documents for accuracy, grammar, formatting, and consistency.
- Maintain high quality standards and attention to detail.
Document Management
- Prepare document comparisons and redlines.
- Create and update Tables of Contents and Tables of Authorities.
- Convert PDF and other file formats into editable documents.
- Maintain and update firm document templates.
Workflow & Deadline Management
- Coordinate time-sensitive projects and court filing deadlines.
- Prioritize multiple assignments in a fast-paced environment.
- Partner with attorneys, paralegals, and administrative staff to ensure timely completion of work.
EDGAR Filing Oversight
- Coordinate and oversee the EDGAR filing process with paralegals and document specialists.
- Monitor filing deadlines and accuracy.
- Support department training and ensure EDGAR-related software remains current.
Qualifications
Required Skills
- Advanced Microsoft Word skills, including:
- Styles and formatting
- Track Changes
- Cross-references
- Bookmarks
- Automated document features
- Experience with document management systems and PDF software.
- Working knowledge of Microsoft Excel and PowerPoint.
- Familiarity with legal citation formats.
- Typing speed of at least 80 words per minute.
- Strong organizational, communication, and problem-solving skills.
Education & Experience
- College degree.
- Prior legal document processing or legal word processing experience required.
- Previous supervisory or team leadership experience preferred.
Flexible work from home options available.