Document Records Manager

Overview

C2 ALASKA, LLC

Washington, DC

The Document Records Manager II Journeyman ENF shall provide document retention and control services to the Securities and Exchange Commission Office of Records Management.

Responsibilities

• Prepare records for on/off-site transfer and disposition.
• Proofread, edit, and correct text files created using Optical Character Recognition (OCR) programs such as Adobe Acrobat.
• Complete log sheets and reports on tasks' progress.
• Conduct research (electronic/physical).
• Compose correspondence.
• Perform organization (indexing).
• Prepare records inventories.
• Perform access, retrievals, preservation, and assigned security.
• Create and perform box inventory indexing and culling.
• Perform and implement appropriate retention.
• Process incoming off-site records.
• Perform scanning/digitization (paper conversion).
• Perform and maintain electronic inventory tracking.
• Perform labeling, barcoding, bates stamping.
• Perform other data/information collection activities, including document screening.
• Perform document/record maintenance within assigned divisional internal systems.
• Perform quality checks related to the review of documents for accuracy, formatting, and system capability.
• Perform document distribution and control.
• Copying and faxing.
• Assemble/disassemble documents as required to ensure original documents are reassembled exactly to the original state.
• Retrieve and process various media formats, tabs, numbers, labels, and assemble.
• Other duties as assigned.

Qualifications

• Bachelor's degree from an accredited college, university, school, or educational institution recognized by the U.S. Department of Education.
• Minimum four (4) years Document Management/Control experience.
• Experience may be considered in lieu of education.
• Ability to provide a favorable credit history.
• Successfully pass background and drug screening.

Knowledge, Skills and Abilities

• Communicate effectively and professionally through both verbal and written communication.
• Highly organized with strong attention to detail.
• Proficient in word processing, Adobe Acrobat, and computer software for preparing forms, documents, and correspondence.
• Knowledge of records management (lifecycle, retention schedules, and disposition) and ability to apply policy requirements.
• Knowledge of document control (intake, screening, distribution) and maintaining records in internal electronic systems.
• Skill in organizing, indexing, and preparing inventories (including box-level culling) to support accurate retrieval.
• Skill in scanning/digitization workflows, OCR correction (e.g., Adobe Acrobat), and quality control for accuracy and formatting.
• Ability to research and retrieve records across physical and electronic repositories and document results.
• Knowledge of records security, access controls, and chain-of-custody practices for handling sensitive information.
• Skill in tracking, logging, and reporting status and metrics using electronic trackers and standard documentation.
• Skill in preparing records for storage and transfer (labeling, barcoding, Bates stamping) and handling multiple media formats.
• Ability to handle, assemble/disassemble, and reassemble documents accurately; strong attention to detail and ability to meet deadlines.
• Able to lift or move up to 50 pounds.

Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

• Sufficient fine motor skills for use of computers with an ability to withstand repetitive keyboarding for extended periods of time
• Visual, auditory, and communication abilities sufficient to perform the essential functions of the job
• Ability to kneel, bend and twist at the waist on an occasional basis
• Ability to push, pull, carry and lift objects weighing up to 50 pounds on a regular basis and more on an occasional basis

Estimated Salary/Wage

Up to USD $33.00/Hr.