Document Management Specialist

Recognized by Newsweek in 2024 and 2025 as one of America''s Greatest Workplaces for Diversity

Make Lives Better Including Your Own. If you want to work in an environment where you can become your best possible self, join us! You'll earn more than a paycheck; you can find opportunities to grow your career through professional development, as well as ongoing programs catered to your overall health and wellness. Full suite of health insurance, life insurance and retirement plans are available and vary by employment status.

Part and Full Time Benefits Eligibility

• Medical, Dental, Vision insurance
• 401(k)
• Associate assistance program
• Employee discounts
• Referral program
• Early access to earned wages for hourly associates (outside of CA)
• Optional voluntary benefits including ID theft protection and pet insurance

Full Time Only Benefits Eligibility

• Paid Time Off
• Paid holidays
• Company provided life insurance
• Adoption benefit
• Disability (short and long term)
• Flexible Spending Accounts
• Health Savings Account
• Optional life and dependent life insurance
• Optional voluntary benefits including accident, critical illness and hospital indemnity Insurance, and legal plan
• Tuition reimbursement

Base pay in range will be determined by applicant's skills and experience. Temporary associates are not benefits eligible but may participate in the company's 401(k) program.

Veterans, transitioning active duty military personnel, and military spouses are encouraged to apply. To support our associates in their journey to become a U.S. citizen, Brookdale offers to advance fees for naturalization (Form N-400) application costs, up to $725, less applicable taxes and withholding, for qualified associates who have been with us for at least a year.

The application window is anticipated to close within 30 days of the date of the posting.

Brookdale is a Great Place to Be:

• Gracious hospitality and neighborliness for our residents and families.
• Home-like feel and all-around comfort for residents and visiting family members.
• Entertaining events and gatherings so our residents can find connections in groups and 1:1 settings.
• Industry leader in clinical care.
• Nationwide company with 589 communities as of November 30, 2025, offering many opportunities to grow and learn as a sales professional.
• Extensive corporate support including a robust training program.

Education and Experience

High school diploma or GED certificate required with at least two or more years of related technical experience in office, Information technology, or technical certification in document management. or equivalent combination of education and experience. Associate or Bachelor degree in data science or related area preferred.

Certifications, Licenses, and Other Special Requirements

None.

Management/Decision Making

Uses limited independent judgment to make decisions based on precedents and established guidelines. Demonstrates initiative and has a working ability to solve problems using standard procedures and precedents. Knows when to refer issues to supervisor and when to handle them personally.

Knowledge and Skills

Has a working knowledge of a skill or discipline that requires basic analytic ability. Has an overall understanding of the work environment and process. Demonstrates proficiency in word processing skills using Microsoft Office Suite word applications.

Physical Demands and Working Conditions

• Standing
• Walking
• Sitting
• Use hands and fingers to handle or feel
• Reach with hands and arms
• Stoop, kneel, crouch, or crawl
• Talk or hear
• Vision
• Requires interaction with co-workers, residents or vendors

Brookdale is an equal opportunity employer and a drug-free workplace.

The Document Management Specialist electronically creates, revises, manages, stores, and archives documents for clinical services, product lines, and other organizational departments for the support of resident/patient care and operational functions. Assists clinical service leaders in executing clinical initiatives, programs, policies, goals and strategic functions.

• Assists with the creation, implementation, revision, and storage/archiving of clinical service policies, procedures, and other documents that support the Assisted Living, Dementia Care, Skilled Nursing, and Brookdale at Home product line/service areas.

• Collaborates with subject matter experts to develop user centered documentation to assure compliance with regulatory requirements.

• Formats and compiles documents for ease of end user electronic access.

• Provides quarterly updates in service area policies/procedures and communicates these documents in a timely manner to the clinical and operational teams.

• Performs searches for information across databases and other online repositories to gather and analyze data.

• Provides and applies project management skills by assisting clinical service nurse leaders or other organizational departments in document preparation for state or other regulatory agency requirements for resident/patient care functions.

• Works collaboratively with other team members to achieve team, clinical services, and organizational goals.

• Participates in training, in-services and meetings when required.

• Performs other duties as assigned.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.

The Document Management Specialist electronically creates, revises, manages, stores, and archives documents for clinical services, product lines, and other organizational departments for the support of resident/patient care and operational functions. Assists clinical service leaders in executing clinical initiatives, programs, policies, goals and strategic functions.

• Assists with the creation, implementation, revision, and storage/archiving of clinical service policies, procedures, and other documents that support the Assisted Living, Dementia Care, Skilled Nursing, and Brookdale at Home product line/service areas.

• Collaborates with subject matter experts to develop user centered documentation to assure compliance with regulatory requirements.

• Formats and compiles documents for ease of end user electronic access.

• Provides quarterly updates in service area policies/procedures and communicates these documents in a timely manner to the clinical and operational teams.

• Performs searches for information across databases and other online repositories to gather and analyze data.

• Provides and applies project management skills by assisting clinical service nurse leaders or other organizational departments in document preparation for state or other regulatory agency requirements for resident/patient care functions.

• Works collaboratively with other team members to achieve team, clinical services, and organizational goals.

• Participates in training, in-services and meetings when required.

• Performs other duties as assigned.

This job description represents an overview of the responsibilities for the above referenced position. It is not intended to represent a comprehensive list of responsibilities. An associate should perform all duties as assigned by his/her supervisor.