Document Imaging Specialist

Job details
Salary
$22 - $50 an hour
Job Type
Full-time Benefits
Pulled from the full job description
Dental insurance
Employee discount
Health insurance
Paid time off
Parental leave
Full Job Description
Posting Summary
Role Title
Education Support Spec II

Role Code
29143-FP

FLSA
Non-Exempt

Pay Band
03

Working Title
Document Imaging Specialist

Position Number
280W2221

Agency
Northern VA Community College

Division
NV280-Office of Student Services

Work Location
Fairfax County - 059


Emergency/Essential Personnel
No

EEO Category
F-Office & Clerical

Full Time or Part Time
Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule
Staff will work Monday thru Thursday.

Sensitive Position
No

Job Description
Northern Virginia Community College (NOVA) is the second largest community college in the United States and the largest public educational institution in Virginia. NOVA has more than 71,000 students and 2,600 faculty and staff members. As one of the most internationally diverse colleges in the United States, with a student body consisting of individuals from more than 180 countries, NOVA is committed to creating a diverse, inclusive, and equitable Virginia by fostering excellence in higher education. As an Achieving the Dream “Leader College,” NOVA is committed to the principles of access, opportunity, student success, and excellence by meeting the educational and training needs of the region and its people with excellent and affordable courses and programs, offered by an inspired and committed diverse faculty and support staff.
With six unique locations throughout our region, each conveniently located within 40 miles of Washington D.C, we have Northern Virginia covered. NOVA’s Alexandria Campus is located seven miles from the nation’s capital, just across the Potomac River from Washington DC; the Annandale Campus, with its urban feel and suburban appeal, is ranked as the most diverse in Virginia and boasts a thriving Koreatown; the Loudoun Campus is located in a comfortable suburb steeped in colonial history; the Manassas Campus is located next to Manassas Battlefield Park, site of the first major battle of the Civil War; the Woodbridge Campus is home to municipal parks, state parks, and national wildlife refuges; and the Medical Education Campus, located in Springfield, is a uniquely specialized campus that stands apart from what most community colleges can offer, with the area boasting an abundance of hiking and biking trails, and parks with nature and wildlife areas.
NOVA offers an opportunity to make a difference with outstanding career opportunities and competitive total rewards benefits, including a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement system. NOVA embraces opportunities to create a college community that is a welcoming and inclusive place to learn and work. We do this by fostering a sense of belonging and ensuring equity while maintaining an open, civil, and safe environment for our students, faculty, staff, and guests. In so doing, NOVA fulfills its mission to offer world-class teaching and learning to the Commonwealth of Virginia.
The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA’s Annual Security Reports.
Daily sort and indexing high volume of various student documents that have applied and submitted documentation for processing in NOVA imaging system. The position will quality check and prepare hard copy records for scanning – search match document, scans hard-copy files to electronic images and update student records in the college student information system (SIS). Download, link and process electronic backlog documents for transcripts evaluation and other supporting verification documents

Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.



KSA's/Required Qualifications
Required KSA’s:
Strong customer service skills include working well with others on the job.
Detail-oriented and familiar with computer applications related to student information systems applications.
Knowledge of office procedures, various office equipment, and excellent organization skills.
Ability to learn college programs and policies, multi-task, and navigate multiple applications simultaneously.
Ability to work independently in identifying and addressing the requirement related to documenting and linking student records.
Ability to work in a fast-paced environment to meet deadlines and deal with pressure situations.
Work with accuracy to review each document manually or online for quality control; re-scan if required.
Knowledge and ability to follow and understand standards established by the college, state, and federal regulations.
Ability to work with a large volume of documents.
Working knowledge of different web browsers and Microsoft Office applications, specifically Outlook, Excel, and Word.
Create batches of related paper documents and assign the required index document type.
May be required to perform other duties as assigned.


Minimum Qualifications:
High School Diploma or GED or equivalent work experience
Experience using Microsoft Suite applications.

Preferred Qualifications
Preferred Qualifications:
Knowledge or some experience working with Perceptive Content.
Some experience working with Peoplesoft SIS or other student information system.
Experience working in a higher education setting.

Operation of a State Vehicle
No

Supervises Employees
No

Required Travel
May be required to travel between campuses.

Posting Detail Information
Posting Number
WGE_891P

Recruitment Type
Public

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
06/14/2022

Job Close Date

Open Until Filled
Yes

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:

Additional Information

Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov...



EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.





E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.