Document Delivery Assistant (Library Services Coordinator)

Department

LIBRARIES (BL-LIBR-IUBLA)

Department Information

The Indiana University (IU) Libraries mission is to support and strengthen teaching, learning, and research by providing the collections, services, and environments that lead to intellectual discovery. Our materials are digital, visual, audio, and print. They are curated from our campuses, our country, and our world. As a result, they are in 450 different languages, are world-renowned, and are ready to connect students and researchers with limitless possibilities. We are also proud to be home to Indiana University Press, an academic press serving the world of scholarship and culture as a professional, not-for-profit publisher.

We offer meaningful work that inspires and empowers students and faculty to excel in research, teaching, and learning. We promote professional development, career advancement, and flexible work schedules.

Job Summary

Department Specific Responsibilities

• Works as part of the document delivery services team to provide efficient, timely interlibrary loan (ILL)/document delivery services (DDS) to Indiana University students, faculty, staff, and research associates located on the Bloomington campus and those living away from campus.
• Provides verification services for items requested and held on the Bloomington campus and elsewhere.
• Selects the appropriate provider for materials not held on the Bloomington campus and sends requests (via OCLC, email, web page, U.S. mail) for documents.
• Processes and notifies requestors of documents received; advises users of status or problems; and provides daily supervision of student assistants.
• Responsible for a specific function of the overall DDS/ILL service but is also responsible for working in any area of the Document Delivery Services Unit when needed.

General Responsibilities

• Handles and monitors library materials, including reshelving, processing new material, restocking, and ensuring that all materials can be located quickly and easily. Evaluates condition of library materials and may perform repair and preservation of library materials, as needed.
• Assists faculty, students, and other patrons by answering phones and handling library-related issues, escalating complex issues to supervisor.
• Monitors library systems. Creates and updates basic records, maintains automated records, reviewing for completeness and accuracy.
• May assist with cataloging new items, performing audits of outstanding items, and/or interlibrary loan materials processing.
• May oversee library department desk and provide training and direction for student employees working the front desk.

Qualifications

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED).

WORK EXPERIENCE

Preferred

• Some experience in library or related field.
• Interlibrary loan borrowing experience with OCLC and ILLiad software.
• Supervisory experience, including hiring, scheduling, training, and evaluating.

SKILLS

Required

• Proficient in English with written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Extended visual exertion in computer use, back and neck exertion due to movement of heavy materials and computer use. Repeatedly move about the workspace to communicate with patrons and other library departments.

Work Location

Herman B Wells Library

Bloomington, Indiana

Advertised Salary

$16.59 - $17.07 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Foundational

FLSA: Nonexempt

Job Function: Educational Resources & Tech

Job Family: Library Services

Click here to learn more about Indiana Universitys Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support

Telephone: 812-856-1234