Document Controller

KPF is seeking a detail-oriented and motivated Document Controller to join our dynamic team located in New York City. The Document Controller will be responsible for supporting the management of project documentation and ensuring compliance with our quality management systems while under the leadership of our Senior Document Controller. The position will work closely with project teams to facilitate the flow of information, maintain document records, and contribute to process improvements.

Primary Responsibilities:

• Assist in the organization and maintenance of project documentation, including construction documents, plans, specifications, RFIs, Submittals and correspondence.
• Support the document control process by ensuring documents are correctly classified, stored, and retrieved in accordance with company standards.
• Coordinate the distribution of documents to relevant stakeholders and track revisions and approvals.
• Maintain an accurate document register and ensure all documentation is up-to-date and accessible to team members.
• Collaborate with project teams to identify documentation needs and provide training on document management systems.

Qualifications:

Required:

• 1-3 years of Construction Admin Experience
• Associate degree in Construction Administration
• Strong attention to detail and organizational skills.
• Excellent communication skills, both verbal and written.
• Ability to work effectively within a team and independently.

Preferred:

• Experience with construction document management systems or software.
• Familiarity with quality management processes.
• Basic understanding of project management principles.

Technical Skills and Relevant Technologies

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with document control software (e.g., Procore, SharePoint, e-Builder, CMiC, Aconex, ProjectSight) is a plus.
• Understanding of file management systems and best practices.

Soft Skills and Cultural Fit

• Strong problem-solving abilities and a proactive attitude.
• Ability to manage multiple tasks and prioritize effectively.
• Willingness to learn and adapt in a fast-paced environment.

Work Environment:

This position requires you to be in person in our New York office 5 days per week.

Pay Range:

Why KPF?

KPF’s mission is to elevate cities through impactful design, collaborating closely with the world’s most forward-thinking clients to create high performing, carefully crafted buildings that are unique to their physical, social, and environmental contexts.

• Career Growth: Opportunities for training, development, and career progression.

• Company Culture: Collaborative, high-performance environment with a focus on innovation and excellence.

• Benefits: Comprehensive health insurance, including medical, dental, and vision insurance, 401k with company matching contributions, paid time off, Architectural Registration Exam (ARE) support and other perks.

To Apply:

Applications submitted without a resume and portfolio via the KPF Career Site will not be considered.

KPF is an equal opportunity employer.