At Akina Pharmacy, the shared purpose that drives us is to enrich the lives of the people in our care through compounded medications. As a people-first organization, we embrace the Entrepreneurial Operating System (EOS) to ensure our success by prioritizing the recruitment and development of exceptional talent.
Joining Akina means stepping into an environment where clear communication, pragmatic decision-making, and accountability are at the forefront. We are committed to empowering our team members and fostering a culture of growth and support. If you are driven by a passion for making a meaningful impact and seek a vibrant, compassionate workplace, we invite you to discover the opportunities awaiting you at Akina Pharmacy. Together, let's build a healthier, happier community.
Position Summary
The Document Control Specialist is the owner of Akina Pharmacy’s controlled documentation system. This role is responsible for ensuring SOPs, policies, work instructions, forms, logs, templates, and associated quality records are accurate, current, approval-controlled, and inspection-ready at all times.
The Document Control Specialist manages the full document lifecycle, including document creation support, review and approval routing, version control, periodic review, training linkage, archiving, retention, and rapid retrieval during audits or inspections. This role partners closely with Quality, Regulatory, Operations, and Leadership to ensure documentation supports compliant, scalable pharmacy operations.
Success in this role is rooted in Akina’s values—Excellence Always, Go-Getter’s Unite, Compassion For All, and Called To Serve—and will be evident in your commitment to compliance, training, data integrity, and collaboration.
You will love it here if you are motivated by Akina’s Core Identity Values:
Own the end-to-end lifecycle of all controlled documents (SOPs, policies, work instructions, forms, logs, templates, and related quality records). Ensure documents are properly formatted, version-controlled, approved, issued, and maintained in accordance with Good Documentation Practices (GDP). Ensure only current, approved documents are available at point-of-use and obsolete documents are promptly removed and archived.
Coordinate document drafting support and route documents for review and approval in accordance with defined approval authorities and Quality oversight. Manage document revisions resulting from process changes, regulatory updates, audits, or continuous improvement initiatives. Ensure all changes are traceable, justified, and documented with clear version history and effective dates.
Own and track periodic document reviews (annual or risk-based) to ensure documentation remains current, accurate, and aligned with actual practice. Identify documentation gaps, redundancies, or outdated content and escalate for remediation. Maintain dashboards or trackers to ensure review commitments are met on time.
Coordinate assignment and tracking of training tied to controlled documents, ensuring staff are trained on new or revised procedures by required effective dates. Maintain clear evidence linking documents, revisions, approvals, and training completion. Support audits and inspections by ensuring documentation and training records are organized, complete, and inspection-ready.
Maintain secure archiving and retention of controlled documents and quality records in accordance with internal policy and regulatory expectations. Ensure rapid retrieval of current and historical documents, including approval and training history, during inspections, audits, or regulatory inquiries. Serve as the primary point of contact for document requests during audits and inspections.
We train our team to help them succeed, and everyone on our team helps with our success. In this role, you’ll be accountable for hitting the following numbers:
Our company runs on EOS purely. That means as a member of this team, you will have a leader who:
Experience and Qualifications
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