Document Control Specialist

Job Title: Document Control SpecialistJob Description

The Document Control Specialist supports the document control team and project managers by organizing, maintaining, and distributing project documentation for engineering projects. This role helps set up and manage documentation for multiple small projects and assists on medium and larger projects as needed, ensuring accuracy, consistency, and compliance with established standards and procedures.

Responsibilities

• Assist the document control team and project managers in organizing and managing documentation for engineering projects.
• Set up document control systems and processes for multiple small projects and support documentation activities on medium and larger projects as needed.
• Collaborate with team members to develop, implement, and maintain document control standards and procedures.
• Communicate document system procedures clearly to project team members to ensure consistent use and compliance.
• Coordinate the collection, review, and distribution of documents with multiple engineers to meet project needs and deadlines.
• Compile electronic project data books and ensure all required documentation is complete, accurate, and properly formatted.
• Issue transmittals to clients and vendors, ensuring correct documentation is delivered and properly recorded.
• Process vendor submittals, including logging, tracking, routing for review, and updating records as needed.
• Package electronic documents for clients, vendors, and internal stakeholders, ensuring secure and accurate distribution.
• Notify appropriate personnel of troubleshooting issues related to vendors, clients, or document workflows and assist in resolving them.
• Monitor document workflows for the project team to ensure timely reviews, approvals, and distribution.
• Perform other document control and administrative duties as assigned to support project and team needs.
• Comply with all organizational policies, procedures, and standards related to document control and quality assurance.

Essential Skills

• High school diploma or GED with 3 years of applicable document control or related experience, or equivalent applicable experience in lieu of formal education.
• Proficiency with Microsoft Office applications, including Word, Excel, and Access.
• Accurate and efficient data entry skills with strong attention to detail.
• Experience in document control processes, including document tracking, version control, and distribution.
• Ability to perform basic quality assurance checks on documents to ensure accuracy and completeness.
• Strong organizational skills with the ability to manage multiple projects and priorities simultaneously.
• Effective communication skills to explain document system procedures and coordinate with engineers, clients, and vendors.

Additional Skills & Qualifications

• Experience using document control or project platforms such as Hexagon, Procore, and SharePoint.
• Familiarity with compiling electronic project data books and issuing transmittals.
• Experience working in an engineering or project-based environment.
• Ability to troubleshoot basic issues with document workflows and escalate concerns appropriately.
• Demonstrated commitment to following policies, procedures, and standards.

Work Environment

The Document Control Specialist works in a professional, project-driven environment that supports engineering and construction-related activities. The role primarily involves computer-based work using tools such as Microsoft Office, Hexagon, Procore, and SharePoint to manage electronic documents and workflows. Work typically follows standard business hours, with periods of higher activity when multiple projects are active or key deadlines approach. The position involves frequent collaboration with project managers, engineers, clients, and vendors, requiring clear communication and a focus on accuracy and quality in all documentation.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay and Benefits

The pay range for this position is $25.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Aug 17, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.