Document Control Specialist Full-Time
Pay: $21.00 per hour
Schedule: MondayFriday
Job Type: Full-Time
Location: Claremore, OK | On-site
Work Environment: Office-based within an active manufacturing facility
Benefits: Benefits available upon eligibility
Must-Have Requirements
High school diploma or equivalent
Experience in document control, quality administration, engineering administration, records management, or compliance support preferred
Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint
Experience with Adobe Acrobat and PDF editing
Experience with document management systems, ERP systems, and revision-control processes
Ability to read engineering drawings, specifications, and technical documentation
Strong attention to detail and accuracy
Ability to manage multiple documents, revisions, deadlines, and priorities
Strong organizational and communication skills
Ability to maintain confidential and controlled information
Position Summary
The Document Control Specialist is responsible for maintaining company, customer, engineering, quality, and compliance documentation to make sure information is accurate, current, approved, secure, and accessible. This position will work closely with engineering, quality, and other departments while supporting document control, configuration management, audits, and compliance requirements.
Essential Duties & Responsibilities
Maintain document-control systems, revision histories, approval workflows, and document registers
Manage document numbering, release status, version control, and approval processes
Process SOP revisions, engineering changes, policy updates, and document releases
Maintain drawings, specifications, work instructions, forms, routers, BOMs, and quality records
Distribute current document revisions and properly archive outdated documents
Coordinate with department leaders to keep policies and procedures accurate and up to date
Communicate document and policy changes across departments
Manage customer drawings, specifications, and technical documentation
Use secure file-sharing platforms such as PreVeil, OneDrive, SharePoint, and customer portals
Manage permissions and controlled access for internal and external users
Protect confidential, proprietary, customer-controlled, and export-controlled information
Support AS9100D, ISO 9001, CMMC, ITAR, EAR, SOX, and customer compliance requirements
Assist with internal, customer, registrar, cybersecurity, and regulatory audits
Track document revisions, approvals, retention requirements, and compliance information
Support continuous improvement and standardization of documentation processes
Additional Qualifications
Quality, engineering, business, or compliance-related education is preferred
Experience working within a manufacturing environment is a plus
Strong record-management and organizational skills
Ability to work independently while communicating effectively across departments
Comfortable working with computers, scanners, copiers, and document-management systems
Ability to move throughout an active manufacturing facility
Ability to occasionally lift up to 25 pounds
Must be able to wear required PPE when entering production areas
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