Document Control Clerk

KEY RESPONSIBILITIES Manage project documentation, filing systems, correspondence logs, and incoming and outgoing transmittals using Microsoft SharePoint and other Electronic Document Management Systems (EDMS), such as Aconex. This opportunity is ideal for a highly organized professional who thrives in a project-driven environment and has strong experience managing technical documentation, Microsoft SharePoint, and electronic document management systems.

ABOUT OUR CLIENT

Our Client is seeking an experienced, detail-oriented Document Control Clerk to support a long-term project. This opportunity is ideal for a highly organized professional who thrives in a project-driven environment and has strong experience managing technical documentation, Microsoft SharePoint, and electronic document management systems.

ABOUT THE ROLE

As a Document Control Clerk, you will play an important role in maintaining accurate, organized, and accessible project documentation. You will support Project, Engineering, and Vendor teams by managing document workflows, tracking critical correspondence, and ensuring proper document control procedures are followed throughout the project.
The ideal candidate brings strong SharePoint expertise, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

• Manage project documentation, filing systems, correspondence logs, and incoming and outgoing transmittals using Microsoft SharePoint and other Electronic Document Management Systems (EDMS), such as Aconex.
• Enter and maintain daily project information in SharePoint to ensure accurate and current records.
• Maintain proper document version control, distribution, organization, and storage.
• Track and coordinate Requests for Information (RFIs) and submittals, including monitoring their resolution across Project, Engineering, and Vendor teams.
• Review, log, process, and distribute incoming and outgoing project-related documentation.
• Ensure compliance with established document control procedures and standards.

REQUIRED QUALIFICATIONS

• 3–5 years of previous document control experience.
• Strong working knowledge and hands-on expertise in Microsoft SharePoint.
• Experience with Electronic Document Management Systems (EDMS).
• Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
• Exceptional attention to detail, organizational skills, and a process-oriented approach.
• Ability to handle sensitive and confidential documentation with professionalism and discretion.
• Strong multitasking and prioritization skills, with the flexibility to adjust to changing project demands.
• Ability to work effectively under pressure while maintaining a positive, adaptable attitude.

PREFERRED QUALIFICATIONS

• Previous document control experience within an engineering or construction environment.
• Experience with Oracle.
• Familiarity with Aconex document management software.