Divisional Manager - Division of Geriatrics and Palliative Medicine

Manages complex departmental divisional budget responsibilities including but not limited to preparing, evaluating and implementing annual budgets to include all funding sources, preparing cost studies and management reports reflecting historical financial data, monitoring open encumbrances and expenditures against the budget, providing approval of purchase requisitions based on signature authority guidelines and maintaining and reconciling financial records/reports with detailed analysis. Working closely with faculty leaders, executive leadership, and key stakeholders, you will help shape the future growth and success of a division comprised of 23 faculty members, 15 advanced practice providers, 7 trainees, and a dedicated team of research and administrative professionals.

Join the UTHealth Houston Department of Geriatrics and Palliative Medicine as a Divisional Manager and play a pivotal leadership role in supporting one of the university's growing and dynamic clinical divisions. This position offers a unique opportunity to oversee and influence the full spectrum of academic medicine, including clinical operations, research administration, educational programs, financial management, and strategic business initiatives. Working closely with faculty leaders, executive leadership, and key stakeholders, you will help shape the future growth and success of a division comprised of 23 faculty members, 15 advanced practice providers, 7 trainees, and a dedicated team of research and administrative professionals. The ideal candidate is a strategic, financially savvy leader with experience in academic medicine, a strong understanding of the university's missions of patient care, education, and research, and a passion for helping organizations and people reach their fullest potential.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Responsible for the daily business operational, financial management, clinical administration, educational program development and research administration of one or more complex departmental divisions or equivalent administrative structure within a large departmental unit. Ensures compliance to the fiscal, budgetary, personnel, and operational systems established by university, departmental, program, and grant guidelines. Makes complex business process decisions requiring comprehensive knowledge, discretion and independent judgment of a wide range of regulations, policies, procedures and business practices. Additional guidance may be provided with a detailed position description.

Position Key Accountabilities:

1. Manages the day to day business, financial, clinical, educational, and research processes, trends past performance and forecasts future financials. Manages and coordinates the daily activities of the complex departmental division through administrative staff.
2. Makes complex business, financial, clinical, educational, and research decisions and judgement calls. Assists with preparing and implementing strategic plans for complex departmental division operations and development. Reviews current processes to determine effectiveness and efficiencies. Implements changes when necessary.
3. May assist with reviewing, preparing and submitting monthly contract invoices ensuring adherence to organizational policies, procedures, rules and regulations, and maintaining fiscal integrity. May assist with managing contracts for professional services, processing contractual agreements, invoicing and collection activities to ensure a positive margin.
4. Manages the agenda and budget for the research and educational fellowship programs within the departmental division.
5. Manages and coordinates all administrative, managerial, clinical and clerical functions required for clinical operations.
6. Manages Faculty recruitment process which may include business, financial, clinical, educational, and research plans for recruitment of new faculty.
7. Regularly handles confidential information and sensitive issues.
8. Manages faculty and staff files, as well as weekly time reports, vacations, sick leaves, and time and effort reports.
9. Oversees personnel transaction activity for complex departmental divisions and ensures actions are processed accurately and in a timely manner in the human resources and financial management systems. Grants approvals for all personnel action forms regarding appointments, promotions, separations, salary actions, fund source changes, and other types of personnel action.
10. Manages complex departmental divisional budget responsibilities including but not limited to preparing, evaluating and implementing annual budgets to include all funding sources, preparing cost studies and management reports reflecting historical financial data, monitoring open encumbrances and expenditures against the budget, providing approval of purchase requisitions based on signature authority guidelines and maintaining and reconciling financial records/reports with detailed analysis. Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions. FMS training with a passing score is required.
11. Monitors travel, purchasing, payroll, timekeeping, contracts and grants.
12. Manages for acquisition of documents needed to monitor adherence to grant or program requirements.
13. Maintains equipment and space inventories.
14. May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.
15. Serves as a high level administrative liaison with others within and outside assigned areas regarding business, financial, clinical, educational, and research issues on purchasing, personnel, facilities and operations and to ensure a smooth, efficient, and appropriate flow of information. Responds to questions on division, or system policies and procedures. Ensures knowledge is disseminated to those affected. Advises on financial, business, clinical, educational, and research processes, policies and procedures. Drafts business policy and processes as assigned by supervisor.
16. Manages the Human Resources activities for direct reports and department staff in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary plan.
17. Other duties as assigned.

Certification/Skills:

Advanced working knowledge of standard office software and financial systems is required.
Advanced working knowledge of University financial systems is preferred.

Minimum Education:

Bachelor's degree required.
Master's degree in Science, Business, Public Health Care Administration or related field preferred.

Minimum Experience:

Five (5) years related work experience required.
Prior experience in finance, accounting, business administration or business management required.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:
This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code §411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code §117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.
Residency Requirement:

Employees must permanently reside and work in the State of Texas.